Senior Administrative Assistant

Profile

My goal is to escalate within a company by obtaining a more career-oriented position, contribute a positive inspiration, and aid in the advancement of the company by utilizing the skills I have acquired during my employment.

Motivated, personable, honest business professional with a successful 28-year record of experience in the support field. Talent for quickly mastering technology. My skills are transferable, which can apply to multiple industries. Diplomatic and tactful with personnel at all levels.

Flexible and versatile – able to maintain a sense of pleasantry under pressure. Poised and competent with a demonstrated ability to easily transcend. Thrive in deadline-driven environments. Excellent team-building skills.

Computer/Office Skills

Purchase Request System

Procurement

Smartsheet

WellView

ISNetworld

Verizon Connect

Fleet Management/GPS

Adobe Acrobat 9 Pro

SharePoint

Word

Teams

Excel (Pivot Tables; VBA; Macros)

Outlook

Access

PowerPoint

MS Project

Bluebeam Revu

Web Site Design

Deltek Vision

Intuit QuickBooks/Invoicing

Entry Level Microstation

SAP/CRM

HSERS Incident Reporting

Oracle's JD Edwards (JDE)

Quality Data Collection

Project Coordination

Client Relationships

Computer/Equipment Savvy

Report Preparation

Analytical skills

General Office Skills

Document Control Management

Data Entry

Coordination/Archiving Files

Travel Coordination

Bilingual (Spanish)

Time Management

Adaptability/Communication

Customer Service

Teamwork

Work Ethic

Flexibility

Professional Experience

June 2020– February 2024

Johnson Space Center Engineering (JSC), Technology and Science at Jacobs Clear Lake, Tx – (Remote)

Remote/Administrative Assistant – Design and Analysis Engineering Group

Collaborated remotely and efficiently to support the Engineering/ES6 Group/NASA Client on the Gateway Project.

Responsible for creating, maintaining and managing the department/groups documents/files on the intranet web page for the engineering department and continually editing pages and files as required on the SharePoint and Smartsheet site.

Assisted in managing, maintaining, updating current documents/files, policies and procedures.

Created and maintained various spreadsheets for tracking, Export Control Agreements, Change Request (CR) comments as needed.

Transcribed notes for weekly and monthly meetings.

Submitted Purchase Request Orders for the department through the PRS system as requested.

Professional Experience continued:

April 2018– February 2019 WildHorse Resources Management Company Houston, Texas

H.S.E. and Regulatory Production Clerk– supporting the H.S.E. and Operations Departments.

H.S.E.

Independently performed various duties to support the Vice President of H.S.E.

Assisted in maintaining the HSE manual, updating current documents, policies, and procedures.

Created and maintained various spreadsheets for tracking of daily field incidents, Quality Control, Data Collection.

Assisted with ISNetworld database with monitoring and reporting as needed.

Responsible for company fleet management; assisting in coordination of weekly mileage and monthly reports delivered to the HR and Field department as needed.

Regulatory Analyst

Ensured timely completion and accuracy of well completion packets to the Texas Railroad Commission which include the following forms; (W-2, W-15, L-1, P-12 and P-16).

Acted as a liaison between cementing companies to accomplish filings.

Generated, distributed and filed documents for the daily drilling and completion reports for the working interest partners.

Independently performed various duties to support the Operations department and other departments as needed.

October 2016 – February 2018 KBR Houston, Texas

HSSE Associate Specialist – supporting the Health, Safety, Security & Environment (HSSE) Department.

Administrator of the Global HSSE SharePoint site; Responsible for creating, maintaining, managing files and documents for the global company intranet web page for the safety department; building web parts and continually editing pages as required on SharePoint.

Utilized SharePoint to work alongside the Security Department by updating their global webpage.

Provided technical, quality management and administrative support to the entire HSSE Department assisting with documentation, spreadsheets and other related materials as assigned.

Implemented and maintained health, safety and environmental manuals, policies, procedures and guidelines for employee and department safety.

Reviewer of all HSSE communications to include but not limited to alerts and quarterly updates.

Maintained and updated the Local Emergency Response Plans (LERPs) and Risk Registries for all offices globally.

Maintained and updated safety incidents in the Health, Safety and Environmental Reporting System (HSERS) Program on a regular basis.

Worked in tandem with the Marketing department to produce materials for all safety brochures per department and various special events.

Planned yearly Safety Events for the local and global departments.

Professional Experience continued:

June 2016 – July 2016 (Contract Position) Sysco Corporation Houston, Texas

Purchasing Administrative Assistant – supporting the entire Purchasing Department.

Provides technical, quality management and administrative support to the Purchasing Department assisting with documentation, spreadsheets and other related materials.

Reviews all purchase orders and vendor invoices.

Maintains department records of purchase orders and correspondence.

Responsible for the filing system (maintenance and updating).

February 2011 – November 2015 AMEC Foster Wheeler USA Corporation Houston, Texas

Engineering Administrative Assistant II – supporting Piping, Instrumentation, Electrical, Mechanical, Vessels, Heat Transfer, CAD, Document Control, Design Technology, Civil and Project Engineering Departments.

Prepare and finalize general correspondence for the supported departments; including Vice Presidents, Senior Project Managers, Project Managers, and Assistant Project Managers.

Type documents, correspondence and specifications.

Global Travel and Hotel Coordination with follow-up expense reports.

Maintain, organize and archiving confidential / personnel files for departments.

Maintained spreadsheet, databases and websites for departments.

Submitting, editing and maintaining expense reports and timesheets on a weekly basis.

Order daily office supplies.

Submitting Invoices.

Organize meetings and catering.

Member of the WD Employee Club; Club Secretary.

August 2010 – February 2011 (Contract Position) Lockwood, Andrews & Newnam, Inc. Houston, Texas

Administrative Assistant – Facilities Group.

Prepare and finalize general correspondence for the Facilities Group.

Type documents and specifications.

Convert documents from PDF to Word format.

Organizing and archiving documents and files for group.

Researching and Coordinate information with PE’s for licensure with different states.

Maintained spreadsheets and databases.

Professional Experience continued:

December 2009 – February 2010 (Contract Position) McConnell Jones Houston, Texas

Tax Administrative Assistant – Accounting Industry.

Minimal Support to Partner of Firm.

Prepare and finalize general correspondence, expense reports for the Accounting Group.

Entered and Paid Vendors with QuickBooks.

Convert documents from PDF to Word format.

Organizing and archiving files.

Prepared, coordinated, researched Tax Returns for proper signatures and delivery.

Maintained spreadsheets and databases for Marketing Department.

Receptionist Support.

May 1997– April 2009 LJA Engineering & Surveying, Inc. Houston, Texas

Administrative Assistant III - supporting the entire Engineering Department.

Prepare and finalize general correspondence for Vice President, Senior Project Managers, Project Managers, and Assistant Project Managers.

Type bid documents, bid tabulations and addendums for multiple Design Groups.

Type legal descriptions and transmittals for the Survey Group.

Maintained Group calendars.

Maintained schedules in Microsoft Project.

Created, Maintained and Updated Group Web Pages.

Schedule and Coordinate events, meetings and training for the Design Groups.

Allocate assignments to subordinate staff.

Notary Public – notarize documents as required.

Maintain and file construction plans daily.

Register and log engineering documents.

Assist with Administration duties including faxing, letter distribution, and organizing.

Answer and direct calls on company switchboard.

Greet visiting Clients and address their requests.

Set up meeting rooms as necessary.

Process all incoming and outgoing mail.

Education

2003 Skill Path Seminar Training Houston, Texas

2002 Microsoft Office Access Training Houston, Texas

1995 Wharton Community College Wharton, Texas

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