Administrative Assistant Accounts Payables
Resume:
Kristy O'Brien
************@*****.***
Gardner, MA 01440
Work Experience
Administrative Assistant
The Schochet Companies
March 2024 – December 2024
Answer phones and transfer messages to appropriate departments.
Schedule meetings using Outlook Calendar.
Filing, copying, and faxing confidential information.
Entering accounts payables/receivables utilizing Yardi software program.
Collecting rent payments and reporting any late rent payments to Supervisor.
Assist Property Manager with all other necessary administrative duties.
Administrative Assistant
Northeast Material Handling, Inc.
February 2021 – January 2024
Utilize QuickBooks to create invoices and statements for customers.
Assist the Operations Manager in answering and directing calls to set up new customer accounts.
Accounts Receivables – collect checks/cash for services rendered.
Accounts Payables - handle accounts payables for separate entities and vendors
Update paperwork, maintain files, and assist the Office Manager as needed.
Assist in Human Resources – create new employee packages, I-9’s, W-4’s, etc.
Update all documentation as necessary, record and file new customer information.
Workflow Coordinator
Reliance Engineering – Jytek
November 2016 to July, 2020
Coordinates flow of work between departments of manufacturing plant to expedite production.
Compile reports concerning progress of work and downtime due to failures of machine
equipment.
Utilize the MISYS computer program to locate material, gather data on specific jobs, and move
product.
Utilize Excel and create formulas to track data on specific jobs running in the plant.
Track daily attendance on all machine operators; oversee operator production areas.
Work closely with managers and supervisors – assist the General Manager on a daily basis.
Handle all office administrative duties on a daily basis, including answering phones, relaying
messages, scanning/emailing, and maintaining all office files.
Receptionist
Benchmark Senior Living
February 2016 to November 2016
Professionally handle all phone calls and routes callers in a timely, courteous manner
Greet all residents, associates, and visitors with a warm smile and pleasant voice
Provide administrative support for all department heads
Respond to all visitor, associate, resident requests in a timely manner
Process accounts payables utilizing Yardi computer system
Administrative Assistant/Office Support
Acme Auto Body Repairing, Inc.
April 2015 to January 2016
Answer and transfer all incoming phone calls to appropriate personnel
Utilize AAA software programs to assist with roadside assistance; track ETA's, etc.
Work directly with insurance companies in setting up claims; accepting payments
Open, sort, distribute all mail to appropriate departments
Assist with Accounts Payables/Receivables; mail out statements
Administrative Assistant (Temporary)
Built Rite Tool & Die, Inc. /Reliance Engineering
August 2014 to January 2015
Create customer invoices utilizing Peachtree software
Open, sort, distribute mail; create UPS and Fed-Ex packages upon request
Assist with Accounts Receivables/Payables, including collection calls
Answer, transfer, and take telephone messages for all office personnel
Administrative Assistant/Human Resources
Rockwell Roofing, Inc.
November 2011 to April 2014
Prepared confidential correspondence for Supervisors/Executives
Created employee packages, which included I-9's, W-4's, applications, etc.
Utilized Timberline/Sage computer software to input payroll for 40+ employees
Created worksheets and formulas using Excel to complete Child Support balances
Answered, screened, and directed incoming calls to appropriate staff members
Education
Associates degree in Executive Office Administration
Mount Wachusett Community College - Gardner, MA
May 1998
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