Payroll Specialist
Resume:
Alyce Finch, The Woodlands, TX
************@*****.***
Objective: A professional environment to utilize my excellent accounting, administrative, and organizational skills to advance into management roles.
Computer Skills- Microsoft, Outlook, Excel, Word, QuickBooks, Paylocity, TEAMS, Workforce Logiq, Fieldglass, GloCom, SAP, SharePoint, SAGE 500/MAS 500, ADP Smart Compliance, Kronos, Office 365., OMS, People Hub, My Staff, MyLMS, MyMail, CONCOR, IdentoGO, MyI-9 and E-Verify. Career History-
Branch Energy Services II, The Woodlands, TX 08/2023-current Administrative and Analyst to owners
Oil and gas company providing various business and project development services. Daily working with banking needs of ACH, Wire, positive pay, office and operations expenses, credit card, paying expenses, money transfers, deposits, and written checks. Client invoicing includes invoice creation, retainers, W-9, timesheets, timesheet auditing, exceptions, PSA’s, implementation of contract specifics, internal auditing, and follow-up Communication externally and internally on client payment updates. QuickBooks entering of Bi-Weekly and Semi-Monthly payrolls of multiple companies’ payrolls. Timesheet creation, client monitoring for additions, employee time, employee expenses for multiple clients and internal companies, exceptions monitoring, client log both on timesheet and Excel spreadsheet logs. Payment to contractors. Self-auditing of completion of each employee's time and expenses. Tracking client and expense payments through Excel logs. Proper filling of both hardcopy and electronic. Preparation of advance month of timesheets. Download from the bank portal and upload to QuickBooks for credit card allocation. At times complex invoicing, billing, expenses, and payment matching. Organization of daily operational needs of the office, office supplies, copier, stocking, purchases, birthdays, Christmas cards, and gifts. Set up the conference room for general and board meetings. AIM World Services, The Woodlands, TX 10/2021- 03/2023 Payroll Specialist and Administrator to Finance Manager Privately held Government contractor supplying employees to Oil and Gas contracts in US and International divisions. Process weekly Paylocity payroll with fluctuating employee head count based on projects. Prepare invoicing for international payrolls. Attention to detail on timesheets, vacations, sick, per diem, two rates, holidays, and multiple exceptions. Full onboarding implementation with background checks and E-Verify I-9s. I am experienced in DOL audits. Lightly educated in certified payroll procedures. Accounts Payable, monthly invoicing and billing in QuickBooks and Excel. Auditing recruiters’ input into JobDiva, Workforce Logiq and Fieldglass.
The Refuge Steakhouse and Bourbon Bar, The Woodlands, TX from 02/2021-10/2021 Office Manager and Hostess Trainer
Assist restaurant Owner, three General Managers and a forty-employees’ team in daily business by providing people oriented welcoming customer care assistance in reservations, strong customer coordination and excellent service to all customers. Able to work in high stress tolerance with an autonomous and independent 2
environment. Punctual, adaptable, dependable, flexible, detailed oriented, collaborative, cooperative, effective communication, organizational and computer skills. Face-to-face customer greeting in a friendly and consistent manner. Nurture ardent desire in the customer to return and anticipate effective key liaison- building between customer and management. Run related errands. Enlighten management of praise, comfort, concerns, and insight gained through customer interactions. Answer phones, properly place reservations to create optimal revenue by following proper phone procedures and etiquette. Continuous customer service, satisfaction, and courtesy. Facilitate initial and reoccurring training of employees in hostess position following necessary procedures. Ensure areas are clean, organized, stocked and presentable at the start of shift. Create menus for both restaurant locations using Adobe In-Design computer program, updating menu items as needed. Matrix in menu price database, inventory paperwork, Menu Engineering, Banquet Event Order Forms, Breadcrumb computer program and Open Table computer program while maintaining continuous confidential care.
SSC Service for education, Montgomery, TX from 2020-2021 Administrative Assistant and Office Manager
Assist two Unit Directors in all duties, using my well-honed organizational, interpersonal, professional and client centric skills. Work priorities with diligence and follow up in emails, accounting, reports, budgets, inventory, supply orders, work orders, purchase orders, resale orders and invoices. Collect and prepare information accurately for Directors, COO, Head of Maintenance, Principals, Vice Principals, and corporate administrative staff. Daily and weekly reports sent to Regional Managers and Administrative Associates. Secure in answering to Executive, C-Level and senior management at all levels. Mastering pipeline action steps of HR onboarding process, virtual hiring events, requisitions, recruiting, fingerprinting, compliance role I-9 verifications, employee head count, cost centers, schedules, shifts, hours, pay rates, vacation, leave of absence, workman comp, layoffs, transfers, and progressive counseling. Color code schedules of employees shift into floor plans and convert to whiteboard written schedule. With professionalism and balance deliver managerial actions, such as progressive counseling or terminations. Keep employee personnel files and information private and secure. Ensure all visitors and employees wear corporate approved standard badges and personal protective equipment. Compliance of safety monthly postings, training, and meetings. Supervise supply deliveries, monthly logging and back order follow up. Set reminders, take-action and keep files of three fleet vehicles. Manage expectations while keeping an energetic, collaborator and initiative-taking attitude. Large corporate compliance role in SAP System Analysis Program Development Multinational Software, OMS, People Hub, My Staff, MyLMS, MyMail, IdentoGO, MyI-9 and E-Verify. Lightly experienced with CONCOR. Hanna Instruments, Temecula, CA 2000-2002
Sales Associate Inside Sales
Assisted inside sales territory for an Industry leader in laboratory instrumentation for analytical testing. Worked with industrial, lab, food, beverage, water, and waste industries. Used my architecture education to read and follow technical blueprints. Contacted potential customers through cold calls and emails. Traveled to local trade shows, set up booth displays, organized needed materials, and represented the company in a professional manner. Follow up on qualified leads generated at trade shows and market campaigns. SDS logs and OSHA records maintained. Stayed ahead of paperwork by self-imposed preventive maintenance. Managed office staff. Satellite office for international corporation. 3
IKON Office Solutions, Irvine, CA 2000
Executive Administrative
Main point of contact for Vice President of Sales. Efficient and effective operation of the executive office through coordinating and prioritizing daily processes. Accountable for gathering multiple forecasted reports, and converting them into one succinct report to district office monthly. Adhered to strict deadlines. Arranged event locations, and needed paperwork, meals, and transportation for executive meetings. Personal assistant when required. Vice President’s confidence in daily business. Fulfillment daily of coordinating meetings, calendar, business travel, answering phones, petty cash, mail tracking, purchase orders and accounts payable. Worked daily with Microsoft Office Suite with Excel, Word, PowerPoint, email, and voicemail. Futaba Corporation of America, Irvine, CA 1998-2000 Sales Coordinator
Assisted Marketing Manager and Sales Manager concurrently, for a well-respected manufacturer/wholesaler of Radio Control products. Effectively managed as the key administrative liaison to two hundred Futaba Radio Control field sponsors worldwide. Streamline expense report process, yielding significant cost savings. Continuously maintain customer preferences data and follow up on input. Complied with monthly sales reports. Input monthly forecasting and produced purchased orders to the corporate office in Japan. Scheduled return authorizations. Experienced on ten keys by touch, Window NT and AS400. Avco Financial Services, Costa Mesa, CA 1994-1998
Payroll Administrator
Customer care and operational support for a multi-million-dollar national corporation. Generate in-house payroll with an accounting team consisting of three subsidiary companies. Producing over 3,500 paychecks bi- weekly. Calendar management across multiple time zones. Researching and processing corrective action for pay. Maintain customer confidence and protect operations by keeping information confidential. Effective group colleague and extensive employee trainer. Honored with the "Avco Performance Award" second quarter 1997. Honorable mention internally for United Way newcomer speaker. Experienced on AS400. Volunteer History
CASA Kane County, Geneva, IL 2013-2018
Court Appointed Special Advocate/Guardian ad Litem. A CASA/GAL sworn Child Advocate for a nonprofit, volunteer organization that advocates for the best interests of abused and neglected children within the Juvenile Court system as the eyes and ears of the Judge. Conducted interviews, visited children, reported findings, and made formal recommendations to the Judge. Displayed court order documentation to allow access to the child's environment. Used company website to download data, hours, and internal compliances. Received exemplary efforts in multiple reviews in criteria that included professionalism, program compliance, participation, responsibility, and effectiveness. Education:
New Horizon Computer Center- Microsoft Word and Excel San Bernardino Valley College- Architecture – have enough credits to obtain AA.
Contact this candidate