Executive Assistant Administrative Support

LEILA ASKAR

Highly skilled and experienced executive assistant with a proven track record of providing high-level administrative support to C-suite executives. Strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Exceptional communication and interpersonal abilities, with a commitment to maintaining confidentiality and professionalism. Adept at handling complex calendars, travel arrangements, and project coordination. Dedicated team player with a proactive mindset and a strong work ethic. Work Experience:

NBC Universal

Universal City, CA – August 2019 – August 2023

Executive Assistant to VP of Tax

• Handle heavy telephone contact with all levels of internal and external executive management and employees

• Arrange meetings (including arranging for facilities/equipment, preparing of agendas, communicating/following up with attendees)

• Compose and prepare various correspondence and presentations

• Process expense reports and assist with travel arrangements for department executives

• Process vendor invoices

• Arrange for office equipment repair and maintenance

• Order and maintain subscriptions and office supplies

• Ship packages, sort mail, copy & fax, create binders

• Set up new hires with IT, desk space, etc.

• Assist with extracting charter aircraft vendor invoice copies from SAP Universal Pictures

Universal City, CA – January 2018 – August 2019

Executive Assistant to SVP Finance

• Manage heavy complex calendaring for executives

• Schedule and coordinate travel, process monthly T&E

• Draft, edit, proofread, and distribute memos, letters, presentations and reports using Word, Excel and PowerPoint

• Track status of Audits, which includes scheduling audit meetings with Talent Business

• Representatives and Attorneys, tracking settlement payments, preparing and sending out cover letter and settlement payments once issued

• Submit files/boxes to Central Files and request pick-up and delivery

• Maintaining and organizing Files

• Assist in managing overall departmental budget

• Coordinate new employee onboarding (phones/computers/badges/parking)

• Manage schedule and associated maintenance of Board Room (main conference room)

• Tracking of departmental vacation/personal/sick days

• Coordinate departmental events

• Responsible for maintaining various departmental schedules and moves (Organization chart, Telephone list, Floor plan, Call box)

Paramount Pictures

Hollywood, CA – September 2017 – October 2017

Executive Assistant to SVP Publicity (Contract)

• Manages executive’s work and personal calendar and schedules/coordinates meetings and appointments

• Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations and coordinating handouts

• Prepares agendas, notices, minutes, and resolutions for meetings as required

• Prepares reports and presentations in PowerPoint, Excel, and MS Word as required, and keeps internal documents up to date (i.e., talent schedules, timelines, status reports, expected breaks, etc.).

• Performs administrative duties such as filing, typing, and copying documents, screens and responds to incoming calls and correspondence (heavy phones)

• Arranges detailed travel plans and itineraries and compiles travel documentation and expense reports

• Light research duties; research media coverage and industry trends

• Work with SVP & publicists to determine budget and manage expenses DreamWorks Animation, LLC

Glendale, CA – December 2015 – June 2017

Executive Assistant to VP Accounting

• Administrative support including phones, calendar management, meeting prep/small event planning, and travel arrangements.

• Schedule meetings and prepare materials for executives and board of directors.

• Assist with the preparation of schedules needed for annual audit.

• Liaise with C-level offices and Board of Directors.

• Provide general administrative support to other parts of the accounting team as needed.

• Ordering supplies for accounting team.

Skills:

Excel PowerPoint Word Access Concur Oracle SAP SNAP Zoom MS Teams Google Suite

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