Real Estate Executive Administrative

Victoria Acquaye

Kleinburg, ON

*********@*****.*** 1-647-***-****

PROFESSIONAL SUMMARY

Strategic and adaptable Executive Administrative Professional and Project Control Officer with 10+ years of multi-sector experience supporting executive operations, project coordination, and financial administration. Demonstrated success managing multimillion-dollar budgets, organizing high-level events, and leading strategic initiatives across nonprofit, real estate, corporate, and academic settings. Known for driving process improvements, managing cross-functional relationships, and executing with excellence in fast-paced environments. CORE COMPETENCIES

● Executive & Board-Level Support

● Project Coordination & Budget Oversight

● Corporate Event & Gifting Campaigns

● Donor & Financial Administration

● Stakeholder Relations & Onboarding

● Calendar, Travel & Meeting Management

● Microsoft Office Suite (Advanced Excel, Outlook, PowerPoint)

● Project Tools: SharePoint, JIRA, Confluence, MS Project PROFESSIONAL EXPERIENCE

Creative Director

Vi Re DesignCo. Toronto, ON September 2017 – Present

● Supervise operational functions including vendor accounts, financial settlements, and design workflows.

● Manage budgets, develop onboarding tools, and ensure brand-aligned, legal-compliant execution of client deliverables.

● Lead event and interior styling projects, maintaining high client satisfaction and timely project delivery.

Office Administrator / Operations Support

Faith International Church North York, ON June 2021 – May 2024

● Managed donor banking transactions and reconciliations, ensuring accurate reporting and record-keeping.

● Oversaw new member and ministry onboarding, enhancing member engagement and operational continuity.

● Produced monthly and quarterly reports for finance and leadership teams.

● Maintained confidential records and supported documentation for audits and compliance.

Leads Manager

Bliss Realty Toronto, ON November 2020 – March 2022

● Tracked high-volume real estate leads and maintained CRM database compliance.

● Processed financial transactions, prepared reports, and supported client investment decisions.

● Acted as liaison between financial institutions and internal sales teams, ensuring accurate settlements.

Corporate Event & Gift Coordinator and Project Control Officer Freelance / Marketing Agencies Toronto, ON 2018 – 2020

● Executed over 50 corporate events including launches, appreciation events, and branded activations.

● Designed and managed personalized gift campaigns, improving client loyalty and internal recognition programs.

● Managed inventory, logistics, and vendor contracts for cost-effective execution.

● Tracked budgets, forecasts, and reconciliations for cross-functional projects (

● Generated risk logs, status updates, and financial reports to support project governance.

● Supported project managers with documentation, meeting coordination, and change management.

Property Manager / Administrative Coordinator

Property and Power Solutions Accra, Ghana 2013 – 2015

● Managed daily operations of residential/commercial properties including rent, lease, and maintenance schedules.

● Oversaw client relations, vendor contracts, and documentation in compliance with municipal standards.

● Enhanced tenant retention and reduced service response time through proactive communication strategies.

Executive Administrative Coordinator

Malcom Group of Companies Accra, Ghana 2010 - 2013

● Supported senior executives with calendar, travel, board communications, and expense reports.

● Facilitated high-profile internal and external meetings, presentations, and leadership events.

● Ensured confidentiality, compliance, and timely delivery of executive communications. Executive Assistant to SVP

Schulich School of Business, York University Toronto, ON September 2005 – June 2010

● Managed communications, audit prep, and reporting for senior leadership.

● Supported year-end reviews, CRA correspondence, and system audits.

● Ensured document security and integrity across all executive and departmental files. EDUCATION & CERTIFICATIONS

● Kempinski Management Certification -Leadership & Management in Customer Service

● WHMIS Certification – Women in Skilled Trades

● EDM Certification – Management and the Physiology of Human Traits

● Production Stage & Design Certification – Audio, Stage, and Design TECHNICAL PROFICIENCIES

● Financial Tools: Excel (Pivot Tables, VLOOKUP), SAP, QuickBooks

● Project & Collaboration: MS Project, JIRA, SharePoint, Confluence, Teams, Canva

● Communication: PowerPoint, Word, Outlook, Zoom, Google Workspace ADDITIONAL HIGHLIGHTS

● Recognized for leadership, discretion, and proactive problem-solving.

● Proven ability to support senior leaders and departments with a solutions-first mindset.

● Experienced in diverse sectors: nonprofit, education, real estate, corporate, and creative industries.

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