Accounts Receivable Payable

RESUME

Sunil Kumar Khullar

Address: *** ******** *****, ***** *****, SC, 29445,

Cell: 240-***-****,

E-mail: ***.*******@*****.***

Status: U.S. Citizen

Security Level: Active Secret Security clearance

Willing to relocate and open to work in Delaware, DE

HIGHLIGHT OF QUALIFICATION

An Accountant (Business Process Analyst 1) for United States Department of State (DoS) support contractor capable of conducting tasks with no supervision with over 5 years of combined successful management, technical and training experience. My experience involves working with the Bureau of the Comptroller and Global Financial Services (CGFS) as well as Post Support Unit (PSU) providing business process analysis, systems analysis and system support services with in-depth knowledge and experience with the automated systems that support DoS financial services, overseas and domestic. As a meticulous, hardworking individual with the in-depth functional knowledge of DoS financial operations, I have experience reviewing work of others and providing direction, instruction, and guidance to staff.as well as analyzing business processes, information flows in relationship to how they support automated systems. I have performed a variety of managerial, technical and support services involving analysis, administrative tasks, program/project coordination, task management, report preparation, and documentation development. I have several years of acquired leadership and analytical experience for managing projects, assigning tasks, and providing support for strategic planning and process improvement. My most significant qualities and functional expertise come with the experience in accounting operations, policies, practices, reporting and business processes with an extensive background with diverse accounting experience supplemented by 24 credit hours in accounting. I additionally can work in diverse areas and thrive in situations, while managing numerous tasks simultaneously and coherently to meet all my performance goals and objectives. I am confident that the on-the-job and formal training as well as years of overall relevant professional experience in: Accounting, Accounts Payable, Accounts Receivable and Financial Management with 25 plus years of management or technical leadership experience will make an important contribution.

PROFESSIONAL EXPERIENCE

Haynes, Inc./Department of State; Charleston, SC

Senior Accountant – Accounts Receivable Branch Oct 2021 – May 31,2025

•Responsible for performing accounting work in monitoring, reconciling, overseeing, and ensuring the

quality and accuracy of accounting assignments for the Passport NSF portfolio to ensure that key

performance metrics are met each month, averaging 250 new debts each month.

•Provided customer service to debtors via phone or email for various debts inquiries, handled

administrative reviews sent from the Comptroller’s office, and reviewed Treasury eligible debts

included in weekly and monthly reports.

•Utilize Lexis Nexis to verify debtor name, social security number, and address prior to requesting

Vendor Codes and for reviewing and updating addresses as needed for returned bills and dunning

Notices.

•Establish 200-300 new AR’s into GFMS per month and upload supporting documentation, debtor

correspondence, payment forms, and payment confirmations into AR DIS

•Working with the POCs at the 28 US Passport agencies on debt disputes, debt validity, payments

received in our office and payment sent to Passport Agencies.

•Submit MODs of cash receipts to reallocate funds from Passport Agency deposits to ARs in GFMS

•Posting outstanding Cash Receipts in GFMS for Passport payment using CIR reports

•Verifying 150+ accounts on monthly Treasury Cross Service and Aged Debts Reports that are flagged to be sent to Treasury due to non-collection after 120 days.

•Submitting code sheets for lockbox payments received by ARB.

•Process approximately 250 Inter-Governmental Payments and Collections (IPACs) from Treasury to apply funds to outstanding passport debts each month.

•Utilizing GBI to run GL Activity report by Vendor code for refunds and multiple ARs.

•Monitoring performance measures and auditing portfolio duties/responsibilities are in accordance with ISO-9001 guidelines.

•Training portfolio back-up in daily, weekly, and monthly Passport NSF procedures to ensure proper coverage when unavailable.

As a portfolio manager I currently manage several accounts performing accounting, reconciliation, financial system analysis, interfacing file management and financial reporting support services in the U.S Treasury Reporting and Financial reconciliation. I demonstrate a clear understanding of government accounting and standard general ledger requirements required for managing all accounts receivable. I also conduct informal studies of financial management related procedures and processes; and provide financial guidance and assistance to managers and staff. I analyze accounting transactions, verify accounting interfaces, and identify accounting errors, causes for accounting errors and take appropriate corrective action. I present findings and recommendations related to accounting systems requirements and deficiencies both orally and in writing to management. I provide key support in the management of system upgrades and testing as well as maintain knowledge of the latest technology system capabilities and promote areas where the product can add value to the department. Participates in testing, recommends improvements, and monitors system performance to ensure that software changes are in accordance with documented changes specified in that system. I enhance the ability to extract information from various accounting systems and reporting tools that would be utilized to determine the systemic functionality that is within DoS regulations and guidelines. I effectively comply with all federal, state, and company policies, procedures, and regulations with strong demonstration of accounting practices within Accounts Receivables for Global Financial Service Center. As a receivable portfolio manager of Passport NSF, I collaborated with debtors and the various passport centers within the USA to request transmission of any outstanding debt that has not been transmitted via SMART as a final cable. I was a conduit roll between the U.S. Embassy or Post notifying and requesting information to ensure cable retrieved from SMART client has all information required for collection of new receivables. I monitored, tracked and, took the necessary action to ensure that all financial and/or accounting transactions are recorded in GFMS in a timely manner to ensure the continuing accuracy of the financial reports of the Center. I processed rejected and held documents in GFMS. I verified fiscal source documents and administrative fees, refunds, collections, and any penalties or administration fees. I compiled documents upon request for installment agreements, waivers or administrative to be reviewed by the Office of Management as prescribed in the DoS debt collecting regulations. I created new receivables as an electronic file in the Document Imaging System and disseminated them to the appropriate portfolio manager to be set-up in the GFMS. I request address updates through Vendor Management to ensure vendor information is correct and up to date. I reviewed account figures such as the principal amount, interest, and penalties for postings, and provided documentation for corrected entries, balance accuracy, and proper codes. I manipulated raw data in Data Warehouse to retrieve and create a modified detail transaction file in Excel.

Special Skills/Knowledge/Experience:

Experience in generating and submit accurate and timely invoices for Various agencies and Progress Payment contracts in compliance with federal government regulations and contract terms.

Knowledge of Interface with and submit billings through various government and customer portals, and other agency-specific systems.

Knowledge of DFAS and various agencies to follow up on invoice submissions.

Excellent experience to ensure proper cash application, payment reconciliation, and follow-up on unpaid invoices.

Experience in monitor accounts receivable aging schedules and ensure timely collections through direct engagement with contracting officers, payment offices, and internal program managers.

Knowledge of working closely with Contracts, Program Management, and Finance to validate invoices, billing terms, CLIN structure, contract mods, and funding limits.

Understanding of FAR/DFARS, DCAA audit standards, and federal billing practices

Exceptional attention to detail and time management

Proficient in Microsoft Excel and Office Suite.

15+ years of experience in Accounts Receivable for a government contractor

Proficient in federal government invoicing tools and systems, including GFMS, RFMS, ILMS, ARIBA, IPP, ITC, SPS DFAS, IPP,

Ability to learn quickly other functional tools to process in the system

Exceptional attention to detail and time management.

Experience in processing all approved invoices for payment, ensuring that all appropriate signatures and relevant back-up documents are included (expert in 3- way match)

Experience in assisting with account collections and account aging

Knowledge of monitoring and managing relationships with vendors

Handling all vendor inquiries and reconciling vendor statements

Experience in managing all client inquiry/requests for financial information

Preparing and posting month-end closing entries

Producing and distributing monthly financial packets

Sorting and verifying accuracy of Audit work

Overseeing day-to-day finance operations

Excellent knowledge of auditing standards and methods Generally Accepted Government Auditing Standards, Generally Accepted Auditing Standards, and Generally Accepted Accounting Principles, and skill in applying them to routine and non-routine auditing duties and responsibilities.

Knowledge of understanding and assessing compliance with the full range of contracts, laws, regulations, and policies.

Experience in ability to perform detailed analyses of data and information to develop insights and make recommendations.

Experience conducting internal audits, information technology audits, financial audits, accounting, business analysis, or program evaluations.

Experience in assisting in managing the Unliquidated Obligations for the client

Experience in reviewing invoices for COR approval

Experience in assisting in the reconciliation process for the various agencies, especially DOD

Knowledge of assisting with reporting/briefings on Unliquidated Obligations

Knowledge of coordinating with third party vendors regarding ULO balances

Prepare memos for MIPR's and Third-Party Vendor obligations

Provide Support in entering Purchase Requests for new funding and modifications to contracts

Specialties in reviewing/auditing and processing medical bills

Experience in Momentum software

Invoice Experience

Contracts Experience

Expertise in all Accounts Payable (AP) and Accounts Receivable (AR) processes, including invoice approvals, payment reconciliations, collections, and vendor setup.

Experience in reviewing, auditing and processing more than 400 invoices in a week.

Monitor cash flow, track outstanding balances, and manage aging reports to ensure fiscal efficiency.

Experience in fringe allocations, and timesheet compliance.

Knowledge of timely month-end and year-end closings, maintaining complete and accurate general ledger entries.

I have knowledge of conduct variance analysis, track indirect rates, and provide recommendations for process improvement and cost optimization.

Experience in internal and external audits, preparing the required documentation and responding to audit inquiries.

Experience in assisting in budget forecasting, proposal pricing to support business development.

Work collaboratively with Contracts, Program Management, other agencies Business Development teams.

Expertise in developing and enforcing financial policies, procedures, and internal controls to ensure compliance with the company regulations

Expertise in managing vendor relationships, addressing discrepancies, coordinating with external stakeholders, and ensuring contract adherence.

Excellent understanding of GAAP, FAR, and DOSAR regulations of department of state.

Demonstrated ability to lead cross-functional projects and deliver results under tight deadlines.

Excellent problem-solving, communication, and analytical skills.

Proficient in Microsoft Excel (intermediate functions), with working knowledge of PowerPoint and Word.

Experience managing finance operations in mid-sized to large federal contractors.

Knowledge of managing time-sensitive and high-pressure travel arrangements, resolving system issues, and ensuring strict compliance.

Demonstrate adaptability and multitasking skills to accommodate different scenarios and customer preferences.

Help users through document processing steps and provide basic troubleshooting assistance.

Provide guidance related to business rules and JTR compliance.

Experience of review documents using the Defense Travel System (DTS) to verify travel orders are following JTR/JFTR regulations and Command directives.

Working knowledge of JFTR

Experiences in auditing/reviewing DOD MIPR and administrative accounting procedures while using travel arrangements and procurement

Experience in accounting program includes reviewing and analyzing weekly and monthly funds status reports, monthly status of obligations reports and quarterly accrued expenditure reports.

Experience running reports and preparing spreadsheets for keeping management up to date on the status of budget execution.

Experience of reviewing unliquidated obligations monthly and report to the concerned agencies.

Experience in assistance with budget formulation in support with the team leader

Experience with preparing budgetary schedules, justifications, reports and information as requested by the serviced agencies in the embassy.

Assist in preparing the budget submission the client and obtaining the planning technical guidance.

Experience with the total accounting program of the client requires the completion of necessary documents, details and forms to obligate, liquidate and adjust all funds.

15 plus years of experience supporting federal budget formulation.

20 plus years of experience in accounting analyst, accounts payable, accounts receivable and other facets of the financial management center at embassy.

Certifying authority to review/audit/certify payments and funds under $25000 per transactions.

Knowledge of DOS FAM/FAH, DSSR and relevant financial management system regulations - 4 FAM, 4 FAH, 2 FAM, 3 FAM, 7 FAM, DOD JFTR etc.,

Familiarity with the Department of State’s budget and financial systems (GFMS, RFMS, ARIBA, ILMS, IPAC, SPS, ITC, ILMS, GBI).

Knowledge of U.S. Federal Government budget laws and regulations to assist in the preparation of annual budget and budgetary schedules.

Knowledge to run reports, review and analyze weekly and monthly funds status reports, monthly status of obligations reports and quarterly accrued expenditure reports, reports on funds status.

Knowledge of methods to accurately record function and budget object codes in the system to run reports on expenditures.

Knowledge in the preparation of excel spreadsheets and experience reviewing financial data and information.

Well organized, trustworthy, hard workings, and have excellent oral and written communication skills to accelerate the serviced agencies.

Demonstrated ability to handle multiple tasks simultaneously.

Provides recommendations on the solution of accounting and operational problems.

Participates in comprehensive audits, evaluations, and special inquiries of the Department which includes domestic bureaus and overseas posts.

Applies the appropriate administrative laws, regulations, and policies dealing with a variety of management and program areas which require limited access to and control over unclassified information.

Assists in coordinating information with relevant offices, domestically and overseas, and with external parties as required.

Experience/responsible for processing U.S. Dollar and foreign currency check and Electronic Funds Transfer (EFT) payments for vendors and Locally Employed (LE) Staff payroll out of over 52 USDO bank accounts based on certified vouchers submitted by posts.

Provides expert technical guidance on complex and/or sensitive disbursing, banking and cashiering problems at the posts. Worked with the Regional Service Center in Bangkok to resolve the cashier issues

Identifies payment processing trends and solutions to resolve recurring unsuccessful payments due to formatting or compliance issues.

Supports the ISO-9001 Quality Management System in the Payment Production unit to ensure standardization of processes and continuous improvement.

Prepare and validate financial reports for net asset reports, various U.S. Federal reports and contributions and inter-unit transactions.

Generate reports from the sub-ledger to validate balances reflected in the general ledger.

As a team member, advise management on financial and managerial accounting methods and procedures for purchases, receivables, returns, transfer of merchandise, sales, refunds, income and expense deferrals, grants, contributions, allotments, capital expenditures and obligations and budgetary and proprietary liabilities.

Prepare, analyze, interpret, and present accounting data and resolve daily accounting problems.

Analyze ad-hoc financial transactions and statements for propriety and budgetary accounts and determines potential impact on funding sources or the financial position of a specific unit.

Prepare fund balance reconciliations that agree with U.S. Treasury, identifying causes for differences and implementing corrective action.

Develop and implement internal controls to ensure the proper reporting of expenditures and other official assets and liabilities.

Investigates, resolves, and reports on areas of discrepancies within the official procedures.

Handles customer queries and concerns by providing high levels of customer services.

Evaluate and apply relevant sources of techniques to determine any restrictions in terms of reliability and completeness.

Trains employees (especially newly hired employees) in accounting methods/techniques and internal controls and ensure that all employees are kept aware of new rules and regulations and procedures regarding financial matters.

Performs review and analysis to prepare special reports relating to the disbursement, monitoring, and reporting of funds.

Develops and monitors the automated process used to record and track the status of funds/payment.

Monitor obligation of funds, accounting events and workflows to ensure timely completion.

Create reports and share the results of statistical analyses. Assists in multiple aspects of financial management (conducting property inventories, researching charges, and finding issues, meeting with budgetary execution.

Implements comprehensive financial standard operating procedures, as well as oversight guidelines for all overseas operations required for the effective management and /or monitoring of counter narcotics/anticrime/rule of law programs.

Interprets regulations, policies, and operating instructions applicable to financial management systems and operations.

Prepares reports and/or briefing material for senior managers and reviews contract financial terms prior to finalization.

Provide transactional accounting, record obligations/expenditures, and general financial management analysis services for our customers.

Utilize Department of State Bureau specific financial tools to record and monitor financial transactions to include RFMS, GFMS, E2 and ILMS

Monitor Advice of Allotments (AOA’s)

Record obligations for those AOAs in the financial systems and send the fiscal data to post.

Review the status of funds report and status of obligations report for accuracy and reconciliation.

Monitor staff travel advances and act as needed to ensure closing travel orders and collection.

Knowledge of E2 and HR/PCS travel and related travel obligations.

Collaborates with leaders and managers on the establishment of policies and procedures affecting the accounting system.

Provides expert advice to leaders and managers on regulatory requirements and changes to procedures or program operations.

Experienced with budgetary processes and the reports generated.

Direct and reviews the work of employees and oversees the balanced distribution of workflow between staff sections.

Utilizes accounting principles, procedures, methods, and techniques.

Processes adjustments to maintain correct balances between general ledger and subsidiary accounts.

Experience working with accounting methods and techniques for financial activities.

Oversight of the collection of funds, cash disbursement establishing processes to control cash received or disbursed.

Plans and carry out training development activities.

Supervises, leads, and motivates staff.

Reviews, analyzes, or validates various financial and statistical data using reporting systems available in the organization.

Experience working with automated systems.

Coordinates modifications made of the automated systems to conform to modem versions of computers and technology.

Conducts accounting and financial analysis of data received.

Independently researches and applies policy and procedures to support decision making and to determine appropriate treatment of all financial transactions.

MIL Incorp. /Haynes, Inc./Department of State; Charleston, SC

Senior Voucher Examiner – Vendor Claims April 2019 – Oct 2021

Accounts Payable and Accounts Receivable specialist

Senior auditor to review, audit and provide recommendations to the accounting staff for improvement

•Reconcile, analyze and contact submitting unit if discrepancy is found or if the package is incomplete.

•Provides customer support and guidance via e-mail, telephone, and teams.

•Maintain compliance with financial policy requirements built into the accounting system.

•Examine vouchers to verify requests made against the record of what was authorized.

Compare requests and statements against various authorizing documents, with receipt, delivery, inspection, or acceptance certificates, or with other available papers and records.

Compare the performance required by the authorized transaction with the actual performance reported to detect any possible omission of performance.

•Perform a quality control analysis of all documents to ensure timely acceptance and approval.

•Enters voucher payment data into our financial and accounting systems (GFMS and RFMS).

•Perform administrative tasks such as securing missing facts, forms, receipts, or signatures.

•Verify computations and adjustments, transcribe facts and figures on a variety of supporting

documents and forms.

•Compiling contract award distribution packages

•Responsible for establishing and maintaining relationship with DoS bureaus, posts, and vendor points

of contact, to facilitate tracking, monitoring, and reconciliation of vendor payments.

•Monitoring performance measures and auditing portfolio duties/responsibilities are in accordance with

ISO-9001 guidelines.

Royal Kinetic/Maida LLC/Ram Fast Tax Service; Washington DC/Maryland

Data Management/Bookkeeping/Tax Preparation – Temp Service May 2018 – May 2019

•Reconcile bank statements with the General Ledger (GL)

•Contact vendors/contractors for getting invoices for payment made to them for reconciliation process.

•Review aging accounts with sales items.

•Manage and perform all accounts payable activities and delegate tasks to staff as

•needed to ensure accurate invoice processing and timely payments of invoices and expense reports.

•Establish and enter new vendors and manage 1099s.

•Manage vendor accounts and research/resolve discrepancies.

•Assist with financial/accounts payable/purchasing system implementations.

•Identify internal control weaknesses and offer potential resolutions.

•Document SOPs and train staff on new and existing processes.

• Review and approve ACHs, checks, and domestic and international wire payments and review currency

conversion rates.

American Embassy, Financial Management Center – New Delhi, India (worked 20 Plus Years)

Accounting and Budgeting/Accounts Payable/Payroll Clerk

•Supervised 12 employees providing accounting services to 12 installations and making assignments by

outlining the overall resources available.

•Performed selected reviews of source documents, accounting records and financial statements to

ensure conformance with regulations and DOS operating procedures.

•Independently reconciled financial, budgetary, and accounting data; identified accounting

discrepancies; and made accounting adjustments.

•Examined financial document to confirm the validity of commitment, obligations, disbursements,

reimbursements, and availability of funds.

•Participated in developing new procedures and in updating existing Standard Operating Procedures

(SOPs).

•Provided guidance and direction necessary to effectively accomplish mission requirements.

•Produced narrative analysis based on current and budgeted financial data.

•Knowledge of generally accepted accounting principles, concepts and theories, financial analysis, and

evaluation techniques.

•Conducted analysis of accounts payable activity quarterly through analytical and invoice sampling

procedures and determine an appropriate accounting procedure with high accuracy.

•Analyzed, examined, monitored, reconciled, and recorded a variety of day-to-day accounting

operations functions, as assigned, may include accounts payable and accounts receivable.

transactions.

•Reviewed apportionments, obligations, expenditures, transfers, allotments disbursement funds, debt

billings and collections, and other financial transactions to determine appropriateness and that those.

transactions comply with regulations.

•Reviewed outstanding invoices in ARIBA for various types of U.S. Government Debtors and sent

correspondence to debtors regarding balances owed and provide guidance on USG policy on

Accounts receivable.

•Review cash vouchers received from embassy Visa sections, to check receipts, date, approval and then

input the data into the system.

•Handled daily cash purchases and maintain records for the expenses incurred and report to head

cashier.

•Conduct studies to improve effectiveness, efficiency, and economy of operations; organize, interpret,

and evaluate financial and management data to solve related problems.

•Researched and interpret US laws and regulations related to accounting /auditing procedures and

communicate both orally and in writing in a manner that is appropriate for a given audience.

EDUCATION

SCHOOL:

Bachelor’s degree in commerce,

Major: Bachelor of Commerce/Accounting

Relevant Coursework: Principles of Accounting I & II, Business Study; English, Economics; Commerce

Special Training: Foreign Service Institute – Arlington, VA

Relevant Coursework: Accounting, Budget Supervisor, Vouchering and Certification for Accounts

Payable/Accounts Receivable/Cashier invoices. Cashier activity, Customer Service; Appropriation Law,

Travel Policy.

COMPUTER / SOFTWARE APPLICATION SKILLS

•MS Office 2016 (Excel, Word, & Outlook)

•RFMS

•GFMS

•ARIBA

•ILMS

•Global Business intelligence (GBI)

•Lexis Nexis

•Pay.gov/IPAC

•Cross-Servicing Next Generation (CSNG)

•Document Imaging System (DIS)

•E2 Travel Orders

•Knowledge Base (KB)

ACHIEVEMENTS AND AWARDS

•Extensive accounting knowledge and experience; saved thousands of dollars in discounts for U.S.

Government

•Ability to handle difficult customers and while purchasing goods/services while able to negotiate

discounts from government vendors.

•Always seeking ways to improve the process of the accounting system and research ways to improve

process that reduces costs and produces more profits for the organization.

•Worked with the local Government seeking a TAX refund. During the financial year 2017 and being a

very good contact with Government high officials able to get refund of 4 million dollars from the

Government.

•Worked with junior staff and provided guidance for the daily work performance to improve office

operations.

•Received various awards for providing outstanding accounting services to the U.S. Government

Contact this candidate