Administrative Assistant Manager

Sofia Elizabeth Barr

703-***-**** ● Cutler Bay, FL ● ******.****@*****.***

PROFESSIONAL EXPERIENCE

Montclair Family Dentistry Montclair, VA

Administrative Assistant Manager January 2022 - Present

Oversaw training and orientation efforts of 3 staff members to ensure efficiency in providing support to executives, establishing work procedures and schedules to organize day-to-day operations

Analyzed internal business processes to recommend and implement procedural policy changes to improve operations, such as the management of office supply inventory or the uniform formatting of office correspondence

Implemented filing system for all documents, including contracts, invoices, vendor contact information and purchase orders that maintained confidentiality of client personal information in accordance with HIPAA regulations

Led customer service efforts, including scheduling appointments with clients and vendors, managing customer inquiries, greeting visitors to the office, and responding to customer complaints

Prince William County Schools Dumfries, VA

Special Education Teacher Assistant/ Spanish Translator & Interpreter/ Substitute Teacher, K-12 June 2014 - January 2022

Provided one-on-one support to students with learning difficulties, monitoring student progress through educational records related to student attendance, behavior, and health care needs

Implemented individualized behavioral plans for students with disabilities, preparing lesson outlines and materials, bulletin board displays, assistive devices and supportive technology, and demonstrations for assigned subject areas

Conducted ongoing assessments of student performance in conjunction with school staff members via staff and educational committee meetings, delivering necessary feedback to parents and teachers

Evaluated accuracy of technical terminology for consistency across translated documents and correspondence for the school

Facilitated communication efforts between two non-English speaking clients, serving as interpreter during Individual Education Program (IEP) meetings

Instructed learning Spanish as a second language, adapting curriculum’s material to student grade level and cognitive abilities

Served as contracted substitute teacher for grades K-4, ESOL, ID, and SOL tutoring

Utilized canvas, power point, and multimedia resources to enhance instruction for 9 special ed students.

Prince William County Dale City, VA

Dale City Library Volunteer January 2014 – June 2016

Processed incoming donations of books to library shelves, classifying and cataloging items in accordance with the Dewey Decimal Classification System to ensure easy accessibility for patrons

Performed operational support functions for library such as the development and distribution of marketing materials

Balodemas Architects Chartered Bethesda, MD

Architectural Engineering Consultant/ Project Manager January 2007 – June 2011

Collaborated with engineers and architects to streamline project development plans and timelines

Improved accuracy and efficiency of engineering designs through technical reviews and modifications, evaluation of construction documents, and site surveys to establish reference points and grades for construction guidance

Oversaw selection process for both vendors and consultants, identifying and documenting project requirements

Conducted site visits and inspections to assess existing conditions and develop appropriate specification documents in alignment with project processes and procedures

Prepared to-scale architectural designs using computer-aided design software AutoCAD

Obtained permits in collaboration with local government agencies for upcoming construction projects

Spearheaded meetings with clients to ensure alignment on timeline and budget concerns

JA Burton Architecture and Planet Fairfax, VA

Architectural Consultant January 2005 – June 2007

Fulfilled documentation needs regarding existing conditions for residential and commercial projects, with a focus on interior renovations, single family home additions, and lobby/office renovations

Provided support services to design, construction documentation, and site survey phases of projects

Fulfilled documentation needs regarding existing conditions for residential and commercial projects, with a focus on interior renovations, single family home additions, and lobby/office renovations

Provided support services to design, construction documentation, and site survey phases of projects

Bonar Engineering Fairfax, VA

Architect January 2005 – December 2005

Delivered preliminary design and layout of cold storage facilities, including freezers, coolers, rack distribution, loading docks, and administrative offices

Law Offices of Joe Nesari Arlington, VA

Legal Secretary January 2004 – January 2005

Executed administrative duties such as copying and filing necessary documents, preparing immigration interview packages, and scheduling interpreter immigration and eligibility appointments as well as being the interpreter for such interviews.

Managed document transmission and confidential document transmission needs for firm, including answering calls and faxing, emailing, and scanning documents to various departments and external clients for timely communication

Jacobs Engineering Group Arlington, VA

Junior Architect January 2001 – August 2003

Leveraged AutoCAD and MicroStation J software to create blueprints, schematics, floor plans, elevations, and other technical drawings

Supported leading architects on preliminary design face and construction documentation, iterating architectural drawings through research in additional disciplines to provide updated technical documentation and finished schedules

EDUCATION

Universidad Central de Venezuela Caracas, Venezuela

Bachelor of Science (B.S.) in Architecture Graduated August 2001

Graphic Design course

SKILLS AND INTERESTS

Skills: Microsoft Word, power point, excel, AutoCAD., Canvas, Kahoot, Quizlet, Edmodo, Class dojo

Languages: Spanish (Bilingual), Italian (Beginner)

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