Executive Assistant Legal

NICOLE RODRIGUEZ

**** ******* ***** ***** *****, FL 33624

CELL PHONE: 813-***-****

Email: ************@********.**.***

OBJECTIVE SUMMARY

I have proven history of responsibility and keen organization as an Executive Assistant and Paralegal. I have experience in the fields of marketing, the mortgage and loan industry, and as a paralegal to both a corporate counsel and a healthcare litigator. I am currently seeking an executive assistant position which allows me to contribute my litigation experience, organization and interpersonal skills. I am seeking a position with the capacity to work both independently and as an integral member of a team. I will bring my best attributes to your firm.

• Positive and cheerful

• Exceptional organizational skills Excellent communication

• Extremely enthusiastic and passionate

• Capable of managing a large case load

EMPLOYMENT

2020 – Current Dias & Associates (Mancuso & Dias, P.A.) Legal Assistant/Paralegal

• Provided support for lead litigation attorney.

• Responsible for updating and maintaining attorney calendar.

• Responsible for heavy communications with opposing counsel regarding coordination of hearings, mediations and trials.

• Responsible for contacting Judicial Assistants for hearing and trial dates.

• Opened and maintained new case matters in the system.

• Maintained pleadings and correspondence for cases in excess of 150 files.

• Responsible for preparing all pleadings and

correspondence including Answers, Complaints, motions, discovery, depositions and subpoenas.

• Requested and obtained all medical records and medical billing.

• Prepared medical record binders for hearing and mediations.

• Prepared medical binders and documents for experts.

• Responsible for preparing attorney for mediations and hearings.

• Responsible for client communications.

• Heavy communication with opposing counsel for coordination of hearing, mediation and trial.

• Reconcile expense reports for attorney reimbursement.

• Processing third party invoices for timely payment.

• Coordinated travel itineraries and secured locations in and out of stated for mediations and deposition.

2009 – 2016 Dias & Associates (Mancuso & Dias, P.A.) Legal Assistant/Paralegal

• Provided support for lead litigation attorney.

• Responsible for updating and maintaining attorney calendar.

• Responsible for heavy communications with opposing counsel regarding coordination of hearings, mediations and trials.

• Responsible for contacting Judicial Assistants for hearing and trial dates.

• Maintained pleadings and correspondence for cases in excess of 150 files.

• Responsible for preparing all pleadings and correspondence, including Answers, Complaints, motions, discovery, depositions and subpoenas.

• Requested and obtained all medical records and medical billing.

• Prepared medical record binders for hearing and mediations.

• Prepared medical binders and documents for experts.

• Responsible for preparing attorney for mediations and hearings.

• Responsible for client communications.

• Heavy communication with opposing counsel for coordination of hearing, mediation and trial.

• Reconciled expense reports for attorney reimbursement.

• Coordinated travel itineraries and secured locations in and out of stated for mediations and deposition.

2008 – 2009 Mark S. Howard, P.A., Tampa, FL

Legal Assistant/Bookkeeping

• Administrative duties, including but not limited to, maintaining attorney calendar. screening telephone calls and relaying messages in a timely manner. scheduling meetings with potential as well as existing clients. coordinating and scheduling Hearing times, Depositions and Mediations. preparing various pleadings including Notices, Affidavits, Subpoenas and Motions. sorting, date stamping and copying all correspondence for attorney and paralegal. scanning all correspondence and copying via email to clients. maintaining office supplies. reviewing files and drafting collection letters. preparing and filing Statements of Claim with the Court. electronically filed pleadings with the Federal Court. general clerical duties including scanning, copying and filing.

• Bookkeeping responsibilities including but not limited to accounts payable and accounts receivable. entering attorney and paralegal time in QuickBooks. maintaining client information and client costs in QuickBooks. reconciling bank accounts and credit card accounts. entering and paying vendor and attorney invoices. collecting and applying client payments. drafting employee checks. paying monthly bills including rent, telephone, internet, and credit cards. making bank deposits as needed.

2006 - 2009 Stewart Title Guaranty Company, Tampa, FL Executive Assistant

• Administrative duties including but not limited to maintaining calendar and task programs for Vice President. processing and verifying expense reports. ensured dictation tapes were transcribed and processed. maintained and department vacation schedule to ensure department was adequately

staffed. maintained department time sheets. processed invoices. maintained office supplies.

• Responsible for generating Agent Profit and Loss reports on a monthly basis.

• Responsible for training new Administrative Assistants and ensuring staff were up to date on new policies and procedures.

• Prepared and distributed Alerts and Bulletins to Agents via email and fax.

2003 – 2006 Barr, Murman, Tonelli, Slother & Sleet, Tampa, FL Bookkeeper/Administrative Assistant

• Bookkeeping responsibilities including but not limited to accounts payable and accounts receivable. electronic filing, as well as generating and editing monthly client statements. bank deposits and account reconciliation. Contacting clients for payment of past due invoices. Handling outside vendor and client calls for payment of invoices or adjustments to statements. Calculating and generating attorney reimbursement checks. editing attorney time as needed.

• Maintaining excel spreadsheet for monies owed (copy costs, mediation fees) and file paid invoices.

• Set up new client files in Equitrac, Tabs and Docs.

• Processing payments and check requests received in AP. run, sort, copy and mail checks for payment to outside vendors. Enter retainers into Trust Accounts. cut monthly checks for attorney fees and costs owed from Trust Accounts.

• Maintain file of current W-9’s for vendors, doctors and experts. gather payment information and print 1099’s at year end.

• Updating current attorney client lists and adjuster information. Administrative duties including sorting mail, preparing, and typing general correspondence, filing, preparing copies, maintaining staff attendance records.

1997 - 1999 General Motors Acceptance Corporation, Atlanta GA Office Manager, Mortgage Department

• Assisted the Territory Manager with multiple tasks 1994-1996 Responsible for ordering VA case numbers, Property Appraisals, Flood Certificates, Property Searches, Closing Packages, and payoff information.

• Provided loan officers with general office support.

• Responsible for proofing and ensuring accuracy of contracts including interest rates and knowledge of Truth in Lending policies.

• Researched loan amounts and payments history.

• Provided customer service, took accurate messages and divided leads among 10 Loan Officers within the office.

• Provided general support for several offices throughout Georgia and Alabama.

• Arranged travel for loan officers off-site training.

• Set up group conferences for 30+ employees both in the main office and territory offices.

• Organized closing packages and assisted in underwriting.

• Responsible for receiving and distributing correspondence and paying bills in a timely manner.

• Relayed accurate and timely messages.

• Ordered supplies for main office as well as territory offices. 1994 - 1996 Metropolitan Life Insurance Company, New York, NY Executive Secretary to Assistant Vice-President of Marketing.

• Prepared and typed correspondence, reports and agendas.

• Made travel arrangements for off-site meetings.

• Input and maintained a Broker Database.

• Sorted mail and determined their priority.

• Maintained expense reports.

• Answered phones and relayed timely, accurate messages.

• Completed work in a timely and efficient manner.

• Able to handle confidential matters and correspondence.

• Coordinated both on and offsite meetings for 20+ employees.

• Arranged hotel accommodations as well as travel arrangements.

• Set up meals and recreational activities.

• Created meeting presentations on overheads as well as handouts. for annual Broker advisory Council Meetings held in New York, California, Atlanta, Detroit, Texas and Ohio.

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