Executive Assistant Project Management

Trilingual executive assistant with ** years supporting top-level executives, Streamlining calendars, meetings, and confidential communications. Expert in calendar and travel management using Google workspace and a variety of digital tools, ensuring flawless coordination and confidentiality. Skilled in multi-tasking and problem solving, adept at handling complex schedules and anticipating executive needs. Highly trainable and willing to learn new skills to achieve business goals.

Key Skills:

Organizing internal, external meetings

Calendar Management

Event planning and management

Analytical Reporting for upper management

Travel management

Communications Management

Tracking budgets and goals

Vendor and Customer management

Project Management abroad and domestic

Strategic Planning / Execution of

Special projects

Executive support and liaison to internal teams

Work Experience:

Geordis Construction- February 2025-Present

Executive Assistant to CEO/Office Manager- Miami, FL (Hybrid)

Manage CEO’s calendar, reducing scheduling conflicts

Coordinate travel and meeting via Zoom, Teams, and in-person to optimize executive’s time

Record meeting minutes and follow up on client site visits

Project management and site updates for CEO

QuickBooks Management and financial tracking

Conduct monthly reconciliations and cash flow updates, ensuring precise budget management

Process expense reimbursements and tracking of COG for projects

Office Administration including A/R, A/P, filing, record keeping

Sales and Marketing assistance with client communication

Vendor and Office Maintenance Management

Manage client records and mass mailings of project protocols

Aldabra USA- September 2019-February 2025

Operations and Marketing Manager- Mi (Remote)

Internal and External Customer Service

Primary liaison to clients for all communication from corporate, factory, sales and marketing teams

Managed logistics including transport quotes, and customs documentation to ensure timely deliveries

Developed annual marketing calendar and budget for North America to optimize spend

Crafted digital content and strategy to increase ROI on marketing efforts

Implemented customer feedback tools to refine brand strategies and promotion

Implementation and management of multi-channel marketing outreach through web, print and social media platforms

Event planning and project management including travel, coordination, and execution

Office administration- including A/R, A/P, bank reconciliation, filing, record keeping, team calendar management

Maanage USA office requirements for Italian executives-business visas, immigration visas, business license, UL certifications, commercial liability insurance

New Employee onboarding with comprehensive policy briefings and structured training

Graspa Group- January 2018-August 2019

Marketing Manager and Brand Development- Miami, Fl

Website management and update for various restaurants (4 different concepts-30 million annual sales)

Executed email marketing campaigns and promotions to boost customer engagement

Enhanced digital relations on Instagram, Facebook, and Twitter through targeted content strategies

Coordinate events at restaurants and catering events off site e.g. client’s office or home

Monitored Groupon, Yelp, Trip Advisor campaigns to assess promotional metrics and success

Tracking engagement and success of in-house special events e.g., cooking class, wine pairings

Assisted CMO with all aspects of team meetings and events ensuring clear and effective communication

Developed traditional and digital marketing strategies, enhancing overall brand visibility

Managed social media calendars and attended events to ensure coordinated brand messaging

Analyzed consumer trends to provide actionable insights for strategic marketing adjustments

Tracking marketing expenses meticulously to ensure adherence to budget constraints

Review and help franchisees with their local marketing spend analysis and strategy refinement

Attention to all details on marketing initiatives and product launches

Trend Transformations- January 2015–December 2017

International and Domestic Business Development - Miami, Fl

Market research for new international markets-Brazil, Spain and Mexico

Implemented company business plan and provided analysis for future improvement to Executive Management

Researched and worked with international based legal and marketing firms to launch business

Planned, executed, and participated in international franchise expo for new franchisees

Coordinated and managed cross training between US based team and local staff

Collaborated with US team for onsite training, and assisted in creation of training material

Responsible for resolving issues, identifying and analyzing trends, monitoring competitive activities and responding to market trends

Worked along with local teams in Brazil, Spain and Mexico for competitive analysis and strategic pricing

Coordinated with local vendors for additional services

Worked in US based franchise store as General Manager. Managed day to day functions- Operations, Marketing, sales and finances.

Budget, analysis and adjust local marketing efforts

Managed sales and installation teams

Cash flow analysis and vendor payments

Trend Transformations - March 2006 – December 2017

Executive Assistant/ CEO Assistant - Miami, Fl

Manage travel and schedule for CEO (different concepts with 100 million in sales)

Processed reimbursements and budgeting expenses for travel enhancing cost control

Assisted in planning of internal/external events and recorded detailed meeting minutes

Scheduled and coordinated discovery days for potential franchisees for efficient engagement in sales cycle

Oversaw all franchisees training initiatives, streamlining both initial and ongoing educational programs

Assisted with annual franchisee convention for over 200 guests ensuring flawless event execution

Ad Havoc personal assistant projects- passports, visas, media tour, personal appointments

Remote meetings with field reps for debriefings to C-level executives

Manage internal CEO communications, ensuring prompt and clear message dissemination.

Conduct vendor research and provide recommendations to support cost-effective operations

Maintain strict Confidentiality on all matters and communications

Processed worker’s compensation claims and audits, implementing procedural improvements

Manage Auto and liability insurance reports and evaluation of new providers upon renewals

Team building activities proposal, procurement, management, and execution

Meetings with C-level executives for CEO updates on all departments

Create presentation books for client and prospect meetings

Responsible for payroll processing

Prepared quarterly and year end payroll reporting to accounting and auditors

Employee onboarding and set up of employee training

401k and health benefits management including yearly cost analysis. Evaluation of new providers

Worked with hiring mangers on job descriptions, interviews, and talent search

Worker’s compensations claim, perform audit and implemented changes

Set up new states for payroll including unemployment and taxes

Update of new employee manual and trainings

Optimal Wellness By Lidi- February 2024-present

Med Spa Office Manager- Consultant- Miami, FL

Appointment scheduling

Customer service and Sales

Creating Tickets

Education:

Master of Business Administration (MBA)

Expected June 2026

Florida Gulf Coast University

Bachelor of Criminal Justice with minor in Marketing

December 2005

Florida International University

Certification:

Digital Marketing

February 2022

BrainStation

Additional Skills:

Microsoft Office Suite-Teams

Microsoft Dynamics NAV

AS400, Concur, Zoom

Salesforce, Calendly, Notion

Basic Google ads, Google Analytics

Excellent verbal and written skills in English, Spanish and Portuguese

QuickBooks Online

Hootsuite, Meta Ads

Paychex, ADP

iOS Mac OS

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