Assistant

Diana Lee Adams Hill

Experience

Marion County Health & Human Services Jan 2024 – Present

Contract Specialist

• Develops, coordinates, and processes contracts ensuring legal, policy, and procedural compliance.

• Assists department in preparing requests for proposals (RFP's) and bids.

• Performs department-wide purchasing functions.

• Contract duties include negotiating, writing, auditing, analyzing budget impacts, and monitoring department's compliance with rules, statutes, and policies and procedures.

• Amends contracts based upon changes in contract amount, service type or special conditions.

• Prepares RFPs or routine letters of agreement between the department and other county departments, government agencies or outside parties; acquires quotes, conducts bidder's conferences; participates in review of contractor proposals.

• Prepares advertisements, bid documents, paperwork, and correspondence to vendors and recommendations to Business Services for the Board's approval.

• Monitors and audits contractor compliance.

• Coordinates the maintenance of all department contract document records, including required support documentation.

• Completes journal entries and performs accounts payable function for department service contracts.

• Prepares monthly, quarterly, and annual reports as required.

• Works with County Contract Administrator. Performs other duties as required. Spirit Mountain Casino July 2022 – Dec 2023

IT Administrative Assistant II

• Provided administrative support to management personnel for area of assignment and performs all related duties.

• Served as a liaison for the Department’s IT Leadership group and assists in ensuring the proper flow of communication.

• Coordinated calendars and scheduled meetings for the IT Leadership group; ensures the availability of all required meeting materials and equipment.

• Prepared a variety of documentation including correspondence, agendas, meeting minutes, forms, flyers, memorandum, and reports.

• Performed data entry, compiled information, and generated reports.

• Filed and maintained departmental records and documentation including personnel files; tracked employee personal data such as training requirements and anniversary dates.

• Reviewed departmental payroll and audited payroll information for accuracy.

• Maintained and reviewed attendance for department.

• Processed all departmental operational paperwork including purchase orders, invoices, etc.

• Created and processed all contract packets with all required documentation for approval at the Purchasing, Executive, and Board of Director levels.

• Managed and processed all hardware/software support renewals.

• Managed the Casino User Matrix document including bi-annual audit and approval processes.

• Provided backup clerical support for other administrative functions as required. loanDepot Nov 2020 – May 2022

Closing Disclosure Specialist

• Handled the post-close CD Reconciliation & Audit requirements within specific channel post-close groups to ensure compliance with post-consummation CD requirements.

• Reviewed Consummation CDs at the loan-level, post-close, for all compliance requirements including line-by-line reconciliation of fees, as compared to 3rd party fee statements and internal LOS systems, and reviews for potential clerical errors.

Wells Fargo/Aerotek Aug 2020 – Nov 2020

Research/Remediation Analyst 1

• Responded to, researched, and resolved escalated inquiries and complaints requiring special handling that may have been forwarded by management committee members, agencies, and/or senior business leaders. Includes review of in-process, closed, or cancelled single loan/credit exceptions, applications, claims, files and/or on-line transactions, etc., individually or in aggregate, to determine if processes and documentation are in compliance with internal company requirements, contractual terms/conditions, insurer guidelines, investor requirements and/or government regulations to perform remediation activities.

• Functions covered one or more of the following areas: underwriting, regulatory compliance, fraud, fair lending, and servicing.

• Performed intake to determine appropriate course of action, conducts investigative steps to fully identify the issues, research product information, terms, conditions, contracts, etc., create correspondence as needed, process complex and/or corrective transactions on-line (including monetary and non-monetary actions).

• Communicated with others (including customers, merchants, clients, executives, agencies, regulators, bankers) to ensure resolution/negotiation of sensitive and/or time-critical matters.

• Served as an intermediary to resolve disputed matters; negotiates and enacts settlements.

• Recommend standards, policies, and/or procedures to correct deficiencies.

• Ensured identified risks and/or problems are clearly documented. C-TRAN July 2019 – Nov 2019

Procurement Specialist

• Facilitated 3 RFPs and 7 ITBs

• Reviewed and approved department purchases, requisitions and verified budget authority.

• Processed approximately 100 purchase orders weekly and distributed daily.

• Assisted all eleven departments in developing informal scopes of work, contacted vendors to obtain quotes or proposals, and created purchase orders.

• Ensured compliance with federal and state requirements on public works contracts.

• Reviewed applicable prevailing wage and certified payroll documentation.

• Verified all applicable public works requirements had been met prior to the issuance of contractor payments.

• Conducted research of contract documents to resolve contract issues.

• Assisted in ensuring agency compliance with all federal and state regulations and other requirements. Salt Lake City Corp March 2012 – April 2019

Contract Development Specialist (May 2016 – April 2019)

• Established understanding of city government operations, building working relationships with approximately 15 different departments to be aware of their need for contracted services, commodities, and products.

• Utilized research to draft new Statement of Work (SOW) documents.

• Ensured that RFP/RFB was complete and accurate.

• Followed up with contractor and their legal counsel as required to finalize contract.

• Advised requesting department of contract status throughout negotiation process.

• When requested, served as an adviser at selection committee meetings and advised contractors and other interested parties about RFP and bid specifications at pre-solicitation meetings.

• Worked closely with the City Risk Manager to assure that contractor’s insurance stayed compliance with City’s requirements.

Salt Lake City Corp

Contracts Process Coordinator (March 2012 – May 2016)

• Set-up of new contract files for Division personnel on a timely basis and responsible for managing the Division’s central files of completed contracts. Filed all completed contract files.

• Managed the renewal and expiration process for contracts handled by the Purchasing and Contracts Management Division.

• Initiated contract renewals and expirations by generating reports from the City’s Contract Management System based on the system renewal and expiration dates.

• Used the City’s database to manage the certificates of insurance and other contractor verifications required for contracts developed by the Division.

• Obtained new certificates of insurance from the contractors for all certificates and verifications that expire during the terms of their contracts.

• Worked closely with the City Risk Manager to ensure that contractor’s insurance stayed in compliance with City’s requirements.

• Managed the Contract Project Tracking process that tracks the status of contracts being developed.

• Designed and prepared statistical charts, graphs, and reports which measured the goal achievement and tracked processing of solicitations, contracts, and amendments by the Division. America First Credit Union Oct 2007 – March 2012

Property/Lease Officer

• Ensured all property files were updated with all pertinent documents.

• Assisted management with the purchases and sales of properties.

• Managed all tasks associated with the property purchases and due diligence process.

• Coordinated with credit union counsel/attorney on all legal property matters.

• Assisted with the negotiations of property purchases and leases.

• Provided bi-weekly status reports to the Senior Vice President of Operations.

• Prepared Board of Directors proposals for the VP of Operations.

• Coordinated with council/attorney on all lease legal matters.

• Reviewed and reconciled monthly financial report, verified rental charges, and rent increases.

• Maintained, organized, and controlled all branch construction files and associated construction plans.

• Maintained effective business relations with landlord Grocery Store personnel, in-house tenants, suppliers, and vendors.

• Coordinated annual reconciliations.

• Maintained strong relationships with Grocery Store management groups and associated vendors.

• Coordinated periodic meetings with Grocery Store management.

• Coordinate monthly service reviews with vendors and real estate agents.

• Received 5 Special Achievement Recognition Awards.

• Helped renegotiate lease to reduce costs by 28,296.60 per year at one location.

• Work with geospatial services, surveys & mapping services, architects, and legal services.

• Dealt directly with Real Property Field Services, such as inspections and property clean outs. Equity Real Estate June 2006 – May 2017

Realtor, SFR®

• Prepared listing presentations for sellers.

• List properties for sale.

• Kept sellers updated on activities with their properties.

• Accompanied buyers to listings, inspections, closings, and any activity in which representation was desired or required.

• Referred clients to loan officers.

• Communicated with Escrow officer to help ensure closing is smooth.

• Attended continuing education to keep up to date on new real estate laws, etc. Danville Development Oct 2002 – Sept 2007

Project Director

• Managed Section 8/202 Senior Apartment Facility.

• Supervised, delegated, and coordinated all functions, duties, and responsibilities of the project management team.

• Supervised Maintenance personnel and Service Coordinator Accounting,

• Developed, implemented, and maintained a fiscal budget for projects that assures fiscal soundness for project and company.

• Maintained daily monthly expenditures for budget line items.

• Administered and implemented all requirements of the HUD Occupancy Section 8/202 housing program.

• Accepted applications and maintained wait list for future residents.

• Interviewed each resident on an annual basis to re-certify them for the housing program.

• Maintained accurate and neat resident files, both paper and on Boston Post.

• Conducted semi-annual inspections of every apartment to assure that there is no maintenance or other issues.

• Issue violations when necessary.

• Monthly accounting reports.

Education

Salt Lake Community College, Salt Lake City, UT 1992 AAS Degree in Transportation Logistics Management Certification in Business Management

Certificates and Licenses

Independent Public Procurement Professional Certification (State of Utah) Software

Microsoft Word, Microsoft Excel, Microsoft Publisher, Microsoft PowerPoint, Microsoft Outlook, ReQlogic, Crystal Reports

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