Administrative Professional

Location:

San Fernando, Trinidad and Tobago

Posted:

May 05, 2025

Contact this candidate

Resume:

Curriculum Vitae

Ms. Saiesha Aashiyanna Maharaj

#* ****** ******, ********** *******, San Fernando

Telephone Contact: 275-1511

Email: *******.*********@*****.*** or *********@******.***

Bio-Data

Name : Saiesha Aashiyanna Maharaj

Date of Birth : 24th September 1999

Gender : Female

Primary School : St. Peter’s Private Primary School, Pointe-A-Pierre

Education

Secondary School : Parvati Girls’ Hindu College, Debe. - 2011 – 2016.

Education

Electronic Data Prep & Mgmt. Grade I

English Language (A) Grade I

English Literature (B) Grade I

Social Studies Grade II

Spanish Grade II

Mathematics Grade III

Human and Social Biology Grade III

Tertiary Education : School of Higher Education Ltd. /University of Bedfordshire (UK)

(First Degree)

1.ABE - Business Management and Human Resource Management (Level 5) (Completed in 2020)

2.BA (Hons) Business Administration Management

Work Experience

San Fernando Day Spa – Receptionist (Dec 2016).

-Arranged appointments in person and on telephone

-Provided customer care & service when dealing with customers

-Assisted management in carrying out various treatments

-All other duties when called upon for assistance

South-West Regional Health Authority – Clerk (Aug-Sep 2017)

Procurements & Contracts Department.

-Liaised with all internal departments for stock items needed

-Communicated with suppliers regarding placing, filling and delivery of orders

-Assisted with billing and compensation for suppliers

-Follow up with internal and external customers

-Any other duties as assigned

South-West Regional Health Authority – Clerk (Oct 2017 to February 2018)

Training & Development Unit, Human Resources Department.

-Assists with arrangements for training programme and workshops for clinical and administrative departments

-Provides customer service in person and on telephone to those needing information about our services

-Attends all programmes arranged to provide assistance in all areas needed

-Prepare, collate and distribute paperwork to course participants

-Any other duties as assigned.

South-West Regional Health Authority – Professional Secretary Ag. (March 2018 to August 2018)

Property Services Department, Regional Administrative Centre 2.

-Assists the Technicians with their work schedules.

-Writes up e-mails and all minutes of a meeting

-Deals with suppliers and contractors for the Hospital and various Health Centres.

-Uploads ReQlogiqs and did contract completions and receiving reports

-Orders various stock needs for departments.

South-West Regional Health Authority – Clerk (August 2018 to September 2018)

Office of the Plant Engineer, Engineering Department.

-Distributed Overtime/Justifications Requests. (For both Daily Paid and Monthly Paid Employees)

-Meal Allowance Forms.

-Petty Cash Vouchers.

-Completed Payment Certificates for various contractors within the Authority.

-Overall Monthly Records for the Department and working with the Operations Department.

South-West Regional Health Authority – Clerk (September 2018 to November 2019)

Medical Records Department.

-Worked in the Filing Room pulling/filing patient’s files.

-Worked with doctors, nurses and patients in various clinics.

-Worked on the hospital wards with doctors, patients and nurses.

-Registered patients in both San Fernando Teaching Hospital for Clinics and Accident and Emergency (Casualty Department) for patients who come to see the doctor (On shift work)

South-West Regional Health Authority – Clerk (December 2019 to June 2020)

Nurses Sick Bay/Staff Clinic/Office of the Staff Doctor/Occupational Safety and Health Administration.

-Worked with Osha/Medical doctors and clerk for Health and Safety.

-Made appointments for patients needing to see the OSHA Doctor and also for Government Medicals.

-Typed clerical documents such as Return of Personnel, Attendance and Punctuality, Daily/Monthly Rosters and Weekly/Monthly off Duty for my Primary Care Coordinator.

-Pulled files for staff who came to see staff doctor.

-Registered patients using Cellma and providing them with Hospital Registration Numbers.

-Worked hand in hand with a Registered Nurse and an Enrolled Nursing Assistant to complete patient’s vitals/B.m.i’s etc.

South-West Regional Health Authority – Clerk (July 2020 to February 2022)

Biomedical Engineering Department.

-Completed monthly and quarterly reports, Scorecards, Monthly Health Centre Status Reports and Operational Indicators.

-Worked on the help desk/took calls from various departments throughout the hospital whenever any equipment needed to be checked.

-Filed documents where needed.

-Expedited Work orders and invoices from various suppliers outside of the Authority.

-Created Board Notes and ITIOC notes

-Took minutes of a meeting

-Uploaded ReqLogic

-Worked hand in hand with the C.E.O and C.O.O of the organisation when dealing with reports and any other updates required for the improvements of the Department.

South-West Regional Health Authority – Secretary (February 2022 to April 2023)

Transport/Fleet Department.

-Processed incoming and outgoing staff documents (e.g. Sick Leaves, Vacation/Casual Day Leave, Compensatory Leave etc.).

-Processed payments for repairs to SWRHA Vehicles (Ambulances, Bio-Hazard Trucks/ Three-Tonne trucks, etc.)

-Renewed insurance for all SWRHA vehicles.

-Liaised with suppliers for repairs, renewal of vehicular insurance, quotations, and payments.

-Filing, stamping & receiving of documents.

-Liaising with the Transport Coordinator, General Manager Operations, Chief Operations Officer, and Chief Executive Officer, to coordinate Ambulance presence for external events.

-Organized additional training for Emergency Medical Technicians and Paramedics.

-Ensured renewals of Motor Vehicle Drivers’ permits and renewed training.

South-West Regional Health Authority – Secretary (April 2023 to August 2023)

Hospital Administration Department.

-Singlehandedly processed documents for ten (10) different departments which fell under the purview of the Hospital Administrator.

-Worked with both Daily Rated Employees and Monthly Rated Employees to process payment of Overtime and Call-Out duties.

-Liaised with Managers, Doctors and Nurses to coordinate cleaning/sterilizing/repairs throughout the Hospitals and District Health Facilities.

-Processed and typed Memorandums on behalf of the Hospital Administrator.

-Team Lead of ReqLogic Uploads for the entire Authority.

-Frequent copying, scanning, typing of e-mails to Regional Managers.

-Training of Junior Staff and preparing them for internal interviews.

-Ordering of tools, equipment, Personal Protective Equipment (PPE).

-Frequent site visits to various areas.

-Professional Minute taking for both HA and Industrial Relations Matters.

South-West Regional Health Authority – Professional Secretary Ag. (August 2023 to September 2023) Office of the Medical Director, Primary Health Care Services, Level 8, SFTH.

-Professional Minute taking for doctors, and Director of Health.

-Receiving and processing of documents.

-Liaising with Doctors throughout the Authority

-Scheduling of Rosters according to the Director of Health.

-Liaising with community members and staff

-Preparing of new rollouts for SWRHA Procedures and programs.

South-West Regional Health Authority – Professional Secretary Ag. (September 2023 to February 2024) – Information and Communication Technology (ICT) Department, Level 4, BMQ Building, SFGH.

-Processed incoming and outgoing staff documents (e.g. Sick Leaves, Vacation/Casual Day Leave, and Compensatory Leave etc.).

-Worked with ICT Manager for ongoing projects in the department.

-Worked one-hundred and seventy-two hours of overtime with ICT Technicians after Cyberattack on SWRHA.

-Processed payment of Overtime and Call-Out duties.

-Prepared On-Call rosters.

-Ordered new/replacement ICT equipment throughout the Authority.

-Liaised directly with COO and CEO for ongoing projects.

South-West Regional Health Authority – Professional Secretary Ag. (under responsibility allowance) (March 2024 to September 2024) – Office of the Medical Director – Primary Health Care, Level 8, San Fernando Teaching Hospital.

-Professional Minute taking for doctors, Medical Director, and Director of Health.

-Receiving and processing of documents and invoices.

-Liaising with Doctors throughout the Authority

-Scheduling of Rosters according to the Director of Health

-Liaising with community members and staff

-Preparing of new rollouts for SWRHA Procedures and programs.

-Creating and communicating Monthly and Quarterly Reports and Dashboards.

-Worked directly with the Chief Executive Officer and Board of Directors of the SWRHA

-Prepared Board Meeting Packages and Meetings on a Monthly and Quarterly basis

-Organized and coordinated Health Promotional Activities for staff, as well as the general public

-Assigned Doctors to Ministry of Health workshops, etc.

-Organized and coordinated Monthly and Quarterly departmental meetings.

-Organized and distributed flyers for various promotional and informational purposes (e.g. Dengue flyers, Covid-19 awareness, HIV awareness, etc.)

National Insurance Property Development Company Limited (NIPDEC) – Administrative Officer – Office of the Company Secretary/Head of Legal Services (October 2024 to Present) – #56-50 St. Vincent Street, Port of Spain:

-Provide administrative support to the Company Secretary/Head of Legal Services, Senior Legal Officer, Legal Officer, and Executive Assistant.

-Assist in maintaining databases and associated files and records on a regular basis

-Preparation and dispatch of reports and general correspondence

-Coordinate the flow of information internally and externally

-Schedule, organise and coordinate meetings for the Board of Directors

-Liaise/interface with internal and external customers

-Maintain an adequate inventory of office supplies for the department

-Monitor leave usage and balances of members of the department.

-Prepare Attendance and Punctuality reports utilizing the HRPlus Software

-Preparation of budgets

-Preparing and filing of Annual Returns

-Preparation and drafting of contracts

-preparation and release of Performance Bonds

-Preparation of Board Meeting Packages, utilizing the Diligent Boards Platform

-Accurate and timely filing of necessary documents with the Trinidad and Tobago Securities and Exchange Commission (TTSEC).

Certifications

-Fundamentals of Facilities Management – Professional Development Training Programme 2017/2018 (Uwi Open Campus).

-National Examinations Council for Technical and Vocational Education and Training Certificate of Performance in ‘Introduction to Computers’. 2015. – Parvati Girls’ Hindu College.

-Certificate of Academic Excellence in English Language – 2011/2012 – Parvati Girls’ Hindu College

-ABE Level 5 Business Administration and Human Resources 2020 – University of Bedfordshire/School of Higher Education Limited

-BA Hons – Business Administration & Management (2022) University of Bedfordshire/School of Higher Education Limited

Professional Skills

Fast Typing (100+ wpm)

Confidentiality and Discretion

Computer Literate

Office Management

Proficient with Microsoft Office Suite (Word, PowerPoint and Excel) / Technical Proficiency

Quick Learner of new programs/materials that may be used in other places of work

Organization and Attention to Detail

Attendance and Punctuality

Communication (Verbal and Written)

Event Planning and Coordination

Multitasking

Administrative Support – Experienced in providing comprehensive administrative support including scheduling, supply ordering, mail processing, financial budgeting, and phone handling.

Document Management – Proficiency in preparing, formatting, and finalizing correspondence and supporting documents using software tools, as well as maintaining filing systems and compiling briefing materials.

Time and Calendar Management – Skilled in coordinating calendars, scheduling appointments and meetings, preparing materials, arranging travel, and managing meeting logistics.

Hobbies : Cooking and Baking

Interacting with/rescuing/volunteering with Animals

References :

1.Mr. Leon Bobb – Transport Coordinator