Operations Manager Admin Assistant
Resume:
DESIGNATION
Administrator
Address: Al Sultan Complex 1 Ain Khalid Doha Qatar
Visa status: Transferrable with NOC
Contact number: +974********
With Qatar Driving License
BASIC INFORMATION
NAME Jojie L. Aquino
EDUCATION
• Computer System & Design Programming
Philippines, October 1996-1998
TRAININGS & CERTIFICATION
• Basic Computer and Management (Oct-March 2016) – PHILTEQ Doha Qatar
• Image Design and Editing (Jan-June 2017)- PHILTEQ Phil Embassy Doha, Qatar
SKILLS
• Five Years of experience Assistant Manager in Property Management
• Two Years’ experience as Admin Assistant
• Microsoft office proficient, Flexible, and hard working with strong drive to succeed.
• Highly motivated, providing executive level support, self-starter with exceptional interpersonal and organizational abilities. BIRTHDATE 29th January 1977
NATIONALITY Philippines
RELEVANT WORK EXPERIENCE/S
EXPERIENCE 1
COMPANY NAME Elegancia Hospitality and Facility Management Services LOCATION DOHA, QATAR
POSITION HELD Administrator (Yemek Doha Facility Management Services) RESPONSIBILITIES
• Following up of the QID and Visa status of employees to HR
• Submission and collecting QID’s documents to HR.
• Monitoring Health card, QID and Passport for employees.
• Monitoring Daily Time sheet Labor and staff category with approval from Sr. FM Operations Manager and submit every cutoff.
• Submitting monthly report of Labor and Staff to Procurement department to be invoice from our clients.
• Updating the employees for the Rules and regulations of the Company.
• Maintain employee records, preparing for the annual leave and training.
• Coordinate with HR if there is any concern from the employees. 2 OF 5
• Preparing for documents/letters what the employees requested in related to HR.
• Coordinating to HR for all the Manpower needed to the site if manager requested.
• Arrangement to the new employee for the documents procedure to be submitted via online.
• Update the Camp Manager to arrange the accommodation of the new employee.
• Preparing Manpower Transfer Form for the new Technicians received from other projects with the approval of Sr. FM Operations Manager/Supervisor and send to the previous FM Manager.
• Preparing ITSRF in related to IT Department if requested.
• Raising SAP PR’s for project site materials
• Monitoring daily One HR attendance regularization for all staff
• Preparing monthly Petrol Reimbursement SAP PR’S, and send to Logistics Department for approval the receipt.
• Monitoring/ Updating Urgent PR’s and send to Operation Manager.
• Manage Petty cash accurately and track the daily cash flow & expenditures.
• Updating pending Petty Cash through SAP system and submit the original invoice to accounts department if the approval for petty cash reimbursement.
• If work completed, inform the supplier to submit the original invoice, service report to site office to prepare the SES/SRV.
• Monitoring SAP PR’s and LPO workflow approval, if the work completed / material received prepare the SES or SRV attached delivery note, service report with approval from Sr. Operations manager and submit the original Invoices to accounts department for the payment processing.
• Inform/call the supplier through email to follow up the payment to accounts department if already submitted all the Original Invoices, SES& SRV.
• Coordinating to Sr. supervisor regarding the PR’S material issued if needed.
• Monitoring Stock Inventory and submit every end of the month to Cost Control department
• Preparing gate pass for technicians, supervisor’s, subcontract and submit to client office.
• Coordinating to FM Engineer/and Sr. Supervisor regarding gate pass application and subcontract.
• Tracking of gate pass expiration.
• Submit all the subcontractor’s final reports to the client office.
• Receiving delivery note / original invoices from the supplier if the material is delivered to Store.
• Coordinating to Procurement Department for the PR’S and LPO update/correction.
PERIOD OF ENGAGEMENT 10th May 2020 - Present
EXPERIENCE 2
3 OF 5
COMPANY NAME AAIED FOR CONSULTING & AL DARMIX TRADING LOCATION Doha, Qatar
POSITION HELD Administrative Support Cum Accounting RESPONSIBILITIES
• Using Microsoft outlook important emails, incoming and outgoing message will be forwarded to General Manager.
• Manage to answer all incoming and handle caller’s inquiries whenever possible.
• Responsible for the Administrative and Secretariat works
• Preparing Quotations, Invoices, Cash Payment, Payment Voucher.
• Preparing the drivers’ trip for the 20mm Garbo Aggregate Limestone.
• Monitoring the Statement of Account of Sand, Hollow blocks and submit the report to General Manager.
• Collecting Payment of Gabbro Aggregated material from the client and deposit to bank.
• Call clients and explain the company profile of Aaied Company.
• Sending the Contract agreement to client if requested. PERIOD OF ENGAGEMENT November 15,2020 – April 15, 2020 EXPERIENCE 3
COMPANY NAME Diet Café
LOCATION Doha, Qatar
POSITION HELD Customer Services cum receptionist
RESPONSIBILITIES
• Answer all incoming calls and handlers’ inquiries.
• Responsible to assist the clients whenever inquiries,
• Preparing the clients menu and update on the data base and to be given to the Dietician in-charge.
• Assist all the new clients and give brief information regarding the menu and they will choose what types of Diet they will register.
• Clients follow up checkup assist to check his/her weight and submit the result to the Dietician in-charge and advised the client to wait for their queue.
• After Follow up checkup, Dietician will be advised for the next checkup and input to the database.
• Responsible to follow up/call the client informing the next checkup schedule and time.
• Receiving the payment of client card/cash.
• Monitoring the driver for the client food delivery.
• Manage the incoming calls and client’s complaints and inform immediately to the in-charge person in kitchen.
• Responsible to close and get the total income amount before end of the day and send the report to the manager and operations and remain up- to date on industry news.
4 OF 5
PERIOD OF ENGAGEMENT August 01, 2019- November 01, 2019 EXPERIENCE 4
COMPANY NAME Iqbayt Trading & Contracting WLL
LOCATION Doha, Qatar
POSITION HELD Administrative Support
RESPONSIBILITIES
• Answer all incoming calls and handlers’ inquiries.
• Preparing Quotations, Invoices, Cash Payment, Payment Voucher.
• Manage the Legal Services Department, renewal of visa’s, company documents and all the works related to Ministry of Interior.
• Prepare all the list of Invoices and follow up the payment to accounts.
• Assist the office daily needs and managers.
• Managing companies’ general administrative activities
• Support Senior management.
PERIOD OF ENGAGEMENT December 03, 2017 – 31 July 2019 EXPERIENCE 5
COMPANY NAME Engel & Voelkers
LOCATION Doha – Qatar
POSITION HELD Assistant Manager Property Management Department RESPONSIBILITIES
• Under limit supervision, overseas, coordinate all property management, maintenance development,
• Preparing Check list schedule of all the property.
• Facility Management Supervision
• Handling over Move IN/OUT of the Villa to the client.
• Responsible to follow up the maintenance issue to the compound manager.
• Dealing with the compound manager/Supervisor of all the maintenance issue/complaints.
• Dealing with Soft Services and Pest control for the cleaning schedule to the property.
• Collecting the report/snag list from the team and submit to the client Maersk Oil.
• Responsible to inspect Quarterly the safety measures from the property if the expired or working properly and submit the report to the compound manager.
• Assisting organizational and preparation of services provided by the third parties establishing inventory list.
• Capacity planning and property occupancy status
• Keys administration.
• Providing an economic calculation relating the lease of the property.
• Responsible to send the weekly report to the clients/Monthly report. 5 OF 5
PERIOD OF ENGAGEMENT 01 March 2012 – November 15, 2017 EXPERIENCE 6
COMPANY NAME Engel & Voelkers
LOCATION Doha – Qatar
POSITION HELD Receptionist cum secretary
RESPONSIBILITIES
• Responsible to answer incoming calls faxes handle callers’ inquiries’ whenever possible.
• Welcoming all the Visitors and assist whatever they need/queries.
• Uploading all the new Properties using GO3 system and collect the information from the agents.
• Highly skilled in organizing resources establishing priorities.
• Great knowledge of contracting process and associated local, state federal, and other regulations.
• Ability to communicate effectively, both orally and in writing
• Excellent ability to analyze interpret the needs of customer.
• Manage all the daily office needs and colleagues.
• Monitoring Staff documents and communicate to the PRO. PERIOD OF ENGAGEMENT June 2009 – May 2010
EXPERIENCE 7
COMPANY NAME Kimbells Pack Incorporated
LOCATION Philippines
POSITION HELD Receptionist cum secretary
RESPONSIBILITIES
• Answer all incoming calls faxes and handle callers’ inquiries whenever possible.
• Preparing all the printing plates, lay-out, color guide for the incoming job.
• Preparing and print the part number sticker for the packaging of item deliveries.
• Monitoring and update stock inventory and office supplies (Store/office)
• Assist in the planning and preparation of meetings, conferences room if requested.
• Maintain accountability for every administrative action maintains including outgoing and incoming correspondences (store and file correspondence.
• Preparation of Job Order and Purchase order
• Communicating with the customer regarding urgent delivery
• Coordinate with the art department regarding the changes of lay- out/approval.
• Preparing Job Order for new order
PERIOD OF ENGAGEMENT February 20, 1999 – January 15, 2008
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