Personal Assistant Property Manager
Resume:
RION MAHABAL
PROPERTY MANAGER/PERSONAL ASSISTANT
************@*****.***
NEW YORK, NY
SUMMARY
Highly organized and adaptable personal assistant with extensive experience in executive support, property management and administrative coordination. Adept at handling complex schedules, managing household operations, and anticipating client needs with discretion and professionalism. Strong background in vendor management, travel coordination, and confidential task execution. SKILLS & ABILITIES
Skilled professional with expertise in executive assistance, calendar and travel management, and household oversight. Experienced in vendor coordination, event planning, and HR support. Maintain seamless operations with confidentiality and discretion. A strong problem-solver and multitasker who excels in managing complex tasks with efficiency and professionalism. EXPERIENCE
2024-Present The Kraft Group
Property Manager/Personal Assistant
• Provided exemplary client service by demonstrating urgency, thoughtful planning, and effective communication to meet all administrative needs.
• Anticipated and proactively managed the principal’s requirements, including household management and personal tasks.
• Executed duties such as routine home maintenance, running errands, pet care, and assisting both the principal and house manager.
• Initiated and completed special projects independently, exercising sound judgment and precision.
• Coordinated with chefs, administrative assistants, and additional household staff to ensure smooth operations.
• Assisted with general vehicle maintenance and managed vendor access and oversight.
• Diagnosed and resolved minor issues using strong computer literacy skills.
• Conducted preventative equipment checks to minimize downtime and ensure operational continuity.
• Prepared simple meals, provided table service, supported meetings, and assisted with special event setups.
• Maintained strict confidentiality and discretion in all tasks, in compliance with privacy standards and HIPAA regulations.
• Adapted to a non-conventional schedule, including long hours, nights, weekends, and holidays when needed.
2022-2024 Columbia University Irving Medical Center -Department of Radiology Education Administrative Coordinator
• Assisted in overseeing the administrative functions of the radiology department.
• Acted as a liaison between Physicians, staff and Hospital Administration.
• Maintained records reports and confidential information with discretion.
• Coordinated physician schedules and departmental meetings.
• Managed scheduling for medical fellows and faculty within the department.
• Assisted organizing and updating on call schedules.
• Facilitated onboarding and training for new employees, fellows and residents.
• Processed HR related documentation including credentialing and Licensing paperwork.
• Assisted with departmental events including conferences, training sessions, and meetings. 2019-2022 Columbia University Irving Medical Center -Department of Rheumatology Administrative Coordinator/Human Resources (HR) Assistant
• Manages all facets of the fellowship program, including answering candidate’s inquiries, interviewing applicants, scheduling orientation sessions, as well as onboarding prospects, processing paperwork, and arranging doctor’s rotation schedules.
• Serves as liaison between Graduate Medical Office, Payroll, HR and Benefits offices to aid in solving discrepancies.
• Collaborates with departmental faculty affairs to evaluate upcoming promotions and reappointments.
• Provides HR support by processing new employee’s documents and posting new job vacancies.
• Requests tech support on behalf of physicians to promptly resolve issues.
• Performs administrative tasks, such as maintaining and updating databases, ordering medical and office supplies, submitting malpractice applications, creating department flyers, and reserving meeting rooms.
• Effectively communicates with department personnel and patients via interoffice memos, letters, and emails.
2014-2019 Columbia University Irving Medical Center -Department of Ophthalmology Administrative Manager/Executive Assistant
• Managed all scheduling for continuing education sessions, physician clinical and academic calendars, in addition to coordinating meetings and other events. Notified department staff of all schedule changes.
• Led the onboarding of annual fellows by submitting appropriate documents and ensuring that they understand all hospital policies and adhere to compliance regulations.
• Cooperated with doctors to discuss clinic operations, receive feedback, and relay to department head.
• Processed invoices for physician travel reimbursements, membership dues, meeting registrations, phone bills, and medical equipment needed for division. Accurately reconciled division credit card statement. (This flowed nicely, and I only made minor edits).
• Produce, submit and review quarterly and annual reports with each physician.
• Assisted in the opening of satellite facility by reviewing 3rd party suppliers, ordering equipment and office supplies, planning office structure, and hiring employees.
• Oversaw all scheduling duties for medical secretaries and technicians, as well as doctors’ surgical, academic and patient rotations.
• Processed all payments and reconciled daily charges while delivering front-desk support and providing call center relief simultaneously.
2009-2014 Columbia University Irving Medical Center -Department of Ophthalmology Medical Secretary/Biller/Medical Records Associate
• Developed positive relationships with patients by addressing their inquiries, processing their payments, scheduling appointments, and clearly explaining procedures to them. As a result, this enhanced customer satisfaction.
• Trained new hires and informed them of facility procedures and federal standards.
• Acted as a liaison between the physicians and patients to resolve and clarify issues and concerns.
• Entered payments and insurance claims for physicians in the IDX billing system. Adjusted as appropriate.
• Facilitated personal, administrative, and clinical meetings for physicians and relayed all schedule and policy updates to department personnel.
• Prepared and delivered patient charts for 22 doctors and ensured charts were delivered to corresponding office.
• Processed invoices and patient’s requests for medical releases, as well as correctly transcribed doctors’ notes for patient records.
• Ensured accuracy when filing all returned charts for 20+ physicians from multiple clinical floors, in addition to incoming correspondence, referral letters, and loose notes. EDUCATION
January 2017 Dual Bachelor Degree in Business Management & Sports Management w/Honors Post University, Waterbury, CT
May 2007 Associate Degree in Business Management
Borough of Manhattan Community College, NYC, NY
VOLUNTEER EXPERIENCE
Head Basketball Coach- Varsity, Jr Varsity & AAU. Strive to Succeed Athletic Program LEADERSHIP
Ability to manage multiple projects simultaneously and meet tight deadlines, while maintaining the highest standards of quality.
AWARDS
Summa Cum Laude
Contact this candidate