Personal Assistant Executive

Mary Ann Stark

**** ******* **.

Boynton Beach, FL 33437

561-***-****

********@***.***

OBJECTIVE: To obtain a position as an Executive Personal Assistance Skills: Proficient in Microsoft

Strong interpersonal and intrapersonal communication skills Proficient in multitasking and coordinating daily events Related Experiences

July 1, 2022- Present P/T Personal Assistant to high-net worth clientele Boca West, FL

Whisper Walk, FL

Broken Sound, FL

Same as Administrative work as Batkin Associates of the Polo Club September 8, 2008- June 15, 2022 P/T Private Personal Assistant to Widow Batkin Batkin Associates of the Polo Club

16710 Colchester Ct.

Delray Beach, FL 33484

Maintained calendar of appointments and meeting schedules

Managed extensive contact lists via Microsoft Outlook

Utilized online payment system to process invoices and travel/entertainment expenses

Coordinated domestic and international travel arrangements

Interfaced with corporate executives and high profile clientele

Prepared/distributed correspondence, spreadsheets and legal documents

Scheduled internal teleconferences/videoconferences and arranged catering for clients

Handled highly confidential matters with complete discretion and integrity February 2, 2008-December 20, 2020 Executive Personal Assistant to the Levin Estate 3400 South Ocean BLVD

APT 2B

Palm Beach, Florida 33480

Same as Administrative Director at Capital Investment Fund July 2, 2002- January 24, 2008 Administrative Director at Capital Investment Fund 1 Penn Plaza

Suite 725

NY, NY 10119

Provide executive/personal assistance for the President.

Screen and direct a high volume of telephone calls.

Interface with corporate executives, attorneys, financial officers and high-net worth clientele.

Respond to in-person, telephone, email and facsimile requests/inquiries.

Coordinate daily calendar of personal/business appointments, meeting schedules and dining arrangements.

Handle various personal functions for the President including supervising household staff, serving as liaison for contractors, banking transactions, scheduling all appointments, correspondence for insurance claims, and coordinating schedules.

Assist clients with various requests including obtaining concert, sporting event and theatre tickets, arranging for transportation/hotel accommodations and making dining reservations.

Prepare, edit and distribute correspondence, spreadsheets, presentations, legal documents and memos via MS Office.

Compile all agendas and corresponding binders for meetings.

Conduct daily financial research via online and subscriptions sources.

Make extensive domestic and international travel arrangements/hotel accommodations.

Arrange for car and limousine services.

Create and implement online payment system.

Process travel and entertainment expense reimbursements.

Coordinate/track shipments through Federal Express and United Parcel Service.

Maintain/update extensive filing system, contact management database and Palm Pilot. INTERESTS: philanthropy, traveling, and nautical/aviation adventures REFERENCES Available upon request

Contact this candidate