Associate Procurement Specialist (remote)
Resume:
ELVIRA P. DELA CRUZ
Arlington, VA *****
********@*****.***
WORK EXPERIENCE (FAC-C Professional Certified)
1. Acquisition and Assistance (A&A) Specialist (with Facility Access clearance) Contractor, Bureau of Humanitarian Assistance Management Operations (BHA/HBMO) February 28, 2022 to Present (PAE/Amentum/Zemitec, LLC)(sub)
• The A&A supports BHA’s application/proposal review and award making processes. The A&A Specialist is responsible for conducting thorough reviews and cost analyses of project budgets submitted by potential BHA partners. The Grant Specialist also negotiate and prepare all pertinent documentation for new grants and cooperative agreements to non- governmental organizations (NGO), interagency agreements, awards to public international organizations (PIO), and all amendments/ modifications thereto, and supporting documentation such as memoranda of negotiations.
• Key Responsibilities and Essential Functions: Review application submissions from U.S. and non-U.S. non-government organizations (NGO) to ensure all application documents are complete, accurate, and comply with BHA’s Application Guidelines and USAID requirements. Conduct detailed cost analysis of cost proposals/budget to determine reasonableness, allowability and allocability of proposed cost elements. Review partner audits to assess risk and determine organizational capacity to manage federal funds and implement programmatic activities. Evaluate partner requests for waivers, exceptions, and deviations to applicable federal requirements and collaborate with BHA program staff to ensure such documentation is prepared and approved. Prepare and draft agreement documentation (grant schedule, negotiation memorandum, Agreement Officer Representative (AOR) delegation letters, etc.) for NGOs, PIOs, and other government agencies using standard templates and USAID systems.
• Negotiate with BHA partners on cost estimates in budgets and the agreement terms and conditions. Help facilitate BHA’s Annual Program Statement (APS) and Request for Application (RFA) processes: Participate in planning meetings, draft selection committee documents, post Notice of Funding Opportunity (NOFO) on grants.gov; monitor and review application submissions and concept papers and provide technical advice to the selection committee on federal rules and regulations. Provide assistance to and respond to inquiries from BHA AORs and program staff related to federal award making, federal regulations, and award terms and conditions. Review documentation and provide recommendations on award-related issues, provide guidance and support on processing necessary approvals and modifications, and assist in formulating the necessary documentation and obtaining necessary clearances to process recommendations/actions with BHA Activity Managers, AORs, and/or Agreement Officers.
• Review and process post-award approvals for the Agreement Officer including, but not limited to, procurement of capital equipment and supplies, sub-award approvals, procurement of restricted goods and commodities, and disposition of equipment and supplies. Conduct post-award orientations. Perform ad-hoc operational functions and tasks for the Grants Unit that could include, but are not limited to, reviewing, and drafting internal guidance documents, coordinating pre-award letters, and tracking country specific waivers and special award conditions. Perform other duties and tasks delegated by the Team Lead or Deputy Manager, as needed.
2. Contracts Specialist
August 5, 2021 to February 25, 2022
The Midtown Group assigned at Department of General Services, Washington, D.C
• Develops procurement documents and pre-negotiation position for construction solicitations, respond to request for information during solicitation period, etc., including prepare, execute and award construction contracts, terms and conditions, determine the type of contract and negotiation authority to be used and prepare required justification.
• Reviews purchase orders and contracts for completeness, accuracy, and compliance with government and agency policies and procedures; determines the most appropriate method of procurement; determines if requested items can be obtained via an existing contract; conducting pre-bid/proposal conferences, distribution of bid invitations and participates in walk-throughs with bidders/offerors on site locations.
• Gathers, compiles and tabulates bids; evaluates price quotes and compares to specifications; research vendors and evaluates their ability to provide quality materials, equipment, and services; selects or recommends the most advantageous bid; drafts final contract and notifying winning vendor.
• Conducts marketplace analyses to construct pricing arrangement, subcontracting policy, and similar considerations; prepares and maintains current acquisition plans, milestone charts, and related schedules; using assigned systems and tools (e.g., PASS) to input, track and report on work items.
• Performs analysis of costs based on prevailing material and labor costs; recommends modifications to contractual arrangements.
3. Acquisition and Assistance Specialist
June 2009 – July 3, 2020
Acquisition and Assistance Specialist, United States Agency for International Development
(USAID/Philippines), United States Embassy Compound, Manila, Philippines Responsible for the management of more than $100M in awards supporting the USAID technical offices including regional USAID missions to ensure (1) timely completion of contracts, grants and cooperative instruments; (2) properly administered acquisition and assistance instruments; and (3) prompt close-out of acquisition and assistance instruments. Served as Site Administrator and/or Subject Matter Expert (SME) in the following areas :
Contract/Grants Closeout
Global Acquisition and Assistance System (GLAAS). GLAAS is the procurement system that automates the procurement processes from planning to award closeout. GLAAS is an agency-wide implementation of a web-based, commercial off-the-shelf (COTS) procurement solution.
Agency Secure Image and Storage Tracking (ASIST). ASIST is the Agency’s standard filing system
Contractor’s Performance Report (CPARs)
A. Pre-Award Duties and Responsibilities: (a) advise and collaborate with the technical team members on the appropriate acquisition and assistance mechanisms; review statements of work, program description, and evaluation factors; (b) review incoming requisition documents to ensure compliance with Agency and Mission requirements; (c) prepare solicitation and application documents in compliance with United States Government (USG), USAID and Federal Acquisition Regulation (FAR) requirements; (d) perform price analyses of offers and applicant budget, including direct and indirect costs; (e) formulate negotiation strategies and control the flow of information from Mission to applicants and offerors.
B. Post-Award Duties and Responsibilities: (a) administer a full spectrum of contracts and grants administration and closeout, including preparation of complex and contract modifications, approvals, and partner correspondence; (b) advise the Agreement Officer
(AO) and/or Contracting Officer (CO) and prepare appropriate documentation on contract performance issues; (c) serve as an technical team member, including reviewing requisitions and other pertinent documents, and prepare and arrange official award file;
(d) advise and collaborate with Contracting/Agreement Officers Representative
(C/AOR) to guide and train in contract and grant management and administration. 4. Acquisition Assistant, November 2005 to June 2009 USAID/Philippines
U.S. Embassy Compound Manila, Philippines
Provided support coverage for the Office of Health’ development assistance portfolio; processed selected procurement for the Executive Office of the Mission; served as Subject Matter Expert on the Mission on the Global Acquisition and Assistance System (GLAAS); ensure contract closeout and contractor’s performance reporting are timely and comply with requisite agency regulations.
EDUCATION AND TRAINING:
Bachelor of Science in Commerce Major in Management (1976-1980) * Polytechnic University of the Philippines (PUP), Manila, Philippines
* Considered equivalent in level and purpose to Bachelor of Science in Business Administration awarded by regionally accredited colleges and universities in the United States based on Equivalency Report by International Education Research Foundation
(IERF), copy available upon request.
SKILLS:
Federal Acquisition Certification in Contracting (FAC-C) Certified Professional
Subject Matter Expert (SME)
- Contract Closeout
- Agency Secure Image and Storage Tracking System (ASIST)]
- Global Acquisition and Assistance System (GLAAS)
- Contractors Performance Report
- Microsoft Office Suite (Excel, Powerpoint, MS Word) REFERENCES:
Anthony Raneses
Supervisory Contracting Officer Foreign Service Officer Director, Office of Acquisition & Assistance
USAID/Guatemala
Email: ********@*****.*** ********@*****.***
Andrew Holland, Director, Office of Acquisition and Assistance, USAID/Pakistan US Embassy, Islamabad, Pakistan
Email Address: ********@*****.***
Telephone No. 301-***-**** ext 2584
Lucillyn Susi
Acquisition and Assistance Specialist
USAID/Washington
Email Address: *****@*****.***
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