Executive Assistant Office Manager
Resume:
Joan Becker
Lafayette, CO **026
Crestone, Inc. - Boulder, CO 3/2020 - current
Office Manager/Administrative Assistant
•Managed all Human Resource issues
•Calendar Management
•Travel Arrangements
•Meeting Coordination, Events
•Security, Badges, and Building Security
•Managed Consultant Contracts
•Timesheets - Accuracy and downloading to Box
•Expense Reports
•Ordered office supplies and equipment
•Managed the Onboarding process for new hires
•Scheduling and Interviewing Candidates
•Created Company Policies, i.e., Travel, Expense Reporting
Medtronic - Boulder, CO 2/2019 - 3/2020
Interview and Travel Scheduler/Coordinator
•Remotely scheduled all interviews - Domestic and International
•Travel Arrangements for Interviewees - Domestic and International
•Compiled a Full Booklet of interview and travel documentation for Interviewees.
•Used a 30-page PowerPoint presentation for Interview Booklet
•Worked from Medtronic office when necessary.
Emerson – Micro Motion – Boulder, CO 1/2017 – 1/2019
Executive Assistant to Vice President of Quality and Vice President of Technology and Product Development
•Maintained busy calendars
•Prepared domestic and international travel, hotel, and transportation regularly
•Prepared expense reports and reconciliation
•Coordinated large meetings of 100 employees by providing audio/visual presentation preparation and catering setup.
•Generated reports in SharePoint
•Purchasing - Ordered supplies and equipment
MDA Information Systems LLC – Longmont, CO 1/2011 – 2/2016
Office Manager/Executive Assistant
•Scheduled group meetings and maintained calendar management for the Sr. Vice President
•Assisted with requisitions/orders for all software, hardware, furniture, and office supplies.
•Assisted with recruiting new staff, arranged interviews, and assisted with the onboarding process and building security, including issuing badges and explaining the security system.
•Generated security reports and assisted with security surveillance for the office building
•Planned and managed company events for employees and scheduled large visitor meetings
•Managed all vendor communication and scheduling
•Worked closely with the building property manager
•Reconciled expense reports, credit card statements, and other company accounts.
•Assisted Human Resources by providing security training, information about the company, and company-sponsored employee events.
•Held a TS/SCI Security Clearance
Novariant Inc. – Fremont, CA 6/2008 – 2/2010
Executive Assistant to the CEO and President
•Assisted with heavy calendaring and operations management.
•Collaborated closely with the President’s executive staff and functioned as his communicator.
•On call 24/7 for requests and emergencies for the CEO and President.
•Arranged Board of Directors’ meetings and prepared presentation material.
•Maintained all correspondence for the President, CEO, and Board of Directors.
•Traveled to headquarters frequently to assist other administrators, attend onsite meetings, training, and other company needs.
•Reconciled expense reports and company credit cards.
•Submittal of reports and distribution.
•Assisted with personal errands and scheduling
DigitalGlobe – Longmont, CO 2000 – 2008
Executive Assistant to the President and CEO 2000 – 2005
Executive Assistant to the President, CEO, CFO, and COO 2005 – 2008
• Functioned and stepped in on behalf of the CEO with other members of the Board and senior executives in the commercial, financial, military, and political arenas
• Handled details of a highly confidential and critical nature
• Coordinated extensive domestic and international travel arrangements, including visa requirements, air, hotel, transportation, and itineraries
• Processed purchase orders, expense reports, and managed workflow that required the Executive’s attention. Alerting him or her to issues and anomalies in these processes.
• Scheduled and maintained very heavy appointment calendars and managed daily
• Prepared presentations and general materials for meetings and catering setup
• Served as a key interface to and for the Company’s Board of Directors to assure accurate tracking of meeting attendance, travel arrangements, and prepared Board materials for their review, including Board books and other correspondence.
Software:
SharePoint, Windows, Word, Excel, PowerPoint, Adobe Acrobat, Oracle, Visio, Cost Point, Deltek, OneNote, Concur Travel, Microsoft Project, Google Docs, Zoom,
Contact this candidate