Administrative Assistant Executive

Kurt R. Hines-Williams

C: 862-***-****

E: *.*************@*****.***

LinkedIn: https://www.linkedin.com/in/kurt-hines-williams

Professional Experience:

NJ Bio June 2023 – Present

Executive Assistant and Inventory Specialist (GMP/R&D)

Facilitated between six directors and CEO / President

Assisted in multiple departments – Facilities, Operations, Administrative

Scheduled meetings and appointments – Heavy Calendar management

Organized outside vendors and contractors

Ensured safety measures on site.

Coordinated international travel.

Heavy Data Entry

Managed voicemails and calls

Assisted with G.M.P. Manufacturing – (Set up and procedures)

Managed and maintained Inventory for multiple departments (Including GMP)

Mitsubishi Tanabe (MTHA) April 2022 – June 2023

Administrative Assistant

Answered and facilitated phone calls for a busy office

Coordinated between three companies (MTPA, MTDA, MTPHA)

Typical daily Receptionist duties such as, greeting clients and organizing digital files and retention.

Coordinated a building move with multiple contractors and MTPHA for building construction and materials

CICC (China International Capital Corporation) Nov. 2017 – April 2020

Administrative Assistant

Prepared and facilitated expense reports for staff

Heavy Data entry into their E-Service program

Answered and placed calls for office

Maintained and managed employee documents

Facilitate multiple projects at a time

Corresponded daily with multiple clients and businesses

Calendar management for sales and traders

Flight preparation and scheduling

Allied Metropolitan Medical June 2017 – September 2017

Administrative Assistant

Answered calls for a busy workplace, and off-site locations - New York,

Data entry for a fast-paced medical office assisting doctors and patients

Heavy calendar management

Provided customer service for patients waiting for waiting to be seen by

Scheduled clients in two different databases simultaneously

Worked at multiple job sites throughout New York City

Maintained organization of paperwork throughout multiple sites

Patient registration and acclimation

Calendar management for all three sites

1199 SEIU Homecare Education Fund September 2016 – June 2017

Homecare Associate

Recruit members for courses and workshops to enhance their work experience

Submit monthly reports both federal and state in a timely manner

Manage Masterclass schedule for the workshops

Coordinate classes amongst members

Assist members with inquiries for workshops/classes and 1199SEUI policy

Data entry for multiple departments

Ensure material is legible

Coordinated with Managers, teachers, proctors, and building security

Prepared data session for approval and submission

Education:

Bergen Community College – Class of 2014 (A.A. Theatre Arts)

Pace University - Class of 2016 (B.A. Communications)

New Jersey City University Pursuing Masters Finance (M.B.A.)

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