Administrative Assistant Office Manager

ANNETTA GALILEI

*******.*******@*****.***

**** ***** **** 937-***-**** (C)

Tipp City, Ohio 45371

OBJECTIVE:

To secure a challenging and rewarding position with where I can utilize my experience to the fullest degree.

HIGHLIGHTS OF QUALIFICATIONS:

Over 20 years of military experience in various positions, which include Courtroom Deputy, Paralegal, Law Office Manager, Executive Administrative Assistant, Training Manager, Safety and Security Officer, Telephone Control Officer, Equipment Management Officer, Office Administrator, Budget Analyst, Copier Monitor, Travel Manager, Claims Examiner, Logistics, and Inventory Management. Holds an active U.S. Government Secret clearance and Top-Secret clearance not being used at this time.

I am an experienced financial analyst with 10 years of experience with DoD. I retired from the military after 21 years as a paralegal for the Air Force where I received multiple awards and medals. While there I performed the duties of Courtroom Deputy, Paralegal, Law Office Manager, Executive Administrative Assistant, Training Manager, Safety and Security Officer, Telephone Control Officer, Equipment Management Officer, Office Administrator, Budget Analyst, Copier Monitor, Travel Manager, and Claims Examiner. I am the owner of two successful companies (one, a construction company, the other a logistics company) where I maintain the operational and financial documentation. I currently provide valuable support and guidance to the Program Manager on the HPO contract regarding the financial and project management of the program. I occasionally volunteer at a local food pantry and am a notary public.

EXPERIENCE:

Credence Management Solutions

May 2024 – Dec 2024

Cyber Resiliency Office for Weapons Systems (CROWS)

Program Manager

Security Clearance: Secret Clearence working on Top Secret

Assists the EZAC Team securing the $4M they needed to start the Avionics Warfare Analysis Facility (AWAF). This included manpower, equipment and build out of the secure facility.

Collaborate with CROWS management, team leads, program office representatives, and extended team to prepare for periodic working group meetings and leadership/strategic meetings.

Assists with DoD and DAF program/project analysis including the planning and organizing of program/project activities.

Assists with reviewing, developing, and establishing policies and guidance.

Assists in analyzing, planning, and organizing program/project activities and performing in a professional work environment related to CROWS program activities.

Assists with administrative functions, to include calendar management, meeting coordination, and office administration.

DCS Corporation

January 2020 – May 2024

Financial Analyst/Travel Manager

Security Clearance: Secret Clearence

Maintained Contract Data Requirements List (CDRL) deliverable requirements, documentation for operational funds, including status reports, invoices, and certificates of service

Analyze and track project resource expenditures, including man-hours, subcontracts, and travel

Updates the Travel Summary daily, managed the entire Travel Request Authorization (TAR) process and tracking the submission of expense reports for contractors

Coordinated travel authorizations process to maintain compliance with contract requirements

Processes and approves Travel Requests and Travel Expense Reports, compensatory time, and overtime requests

Managed the cost baseline and provided accountabilities for all funds and man-hour reporting

Reviewed invoices and documents to and from contractors, government agencies and subcontractors to ensure correctness and completeness of information

Coordinate with DCS Finance for approvals and signatures

Track all funds involved with the Helicopter Program which consists of $95 Million Dollars for the Combat Rescue Helicopter and MH-139 Helicopter

Submits Financial Monthly Expense Reports (FMER’s) each month and consolidates information for the Monthly Status Report (MSR)

Coordinates with DCS Finance weekly to keep track of subcontractor’s invoices

Monitors all funds being used for U.S Air Force Helicopter Program and Program Office

Coordinates holiday functions/events for all DCS employees in the Dayton/Beavercreek area

Coordinates office maintenance and building issues with Turner Property Services

In-out processing of personnel working with HR and Security

Assist the project manager lead for the organization. This support includes response to management requests to develop and coordinate all project plans for fill actions, administered employee recognition program, budget oversight and coordination with HR

Odyssey Systems Consulting

October 2018 – January 2020

Program Manager Jr/Project Control

Security Clearance: Secret Clearence

Maintained Contract Data Requirements List (CDRL) deliverable requirements, documentation for operational funds, including status reports, invoices, and certificates of service

Analyze and track project resource expenditures, including man-hours, subcontracts, and travel

Managed the cost baseline and provided accountabilities for all funds and man-hour reporting

Coordinated travel authorizations process to maintain compliance with contract requirements

Reviewed invoices and documents to and from contractors, government agencies and subcontractors to ensure correctness and completeness of information

Coordinated with corporate for approvals or signatures

Participate in special projects

Advanced Decision Vectors LLC/Defense Security Cooperation Agency (DSCA) (DoD) November 2015 – Oct 2018

Executive/Administrative Assistant

Security Clearance: TOP Secret Clearence

Download, compile and manipulate reports for DSCA HQ and case writing division from DSAMS

Plans, organizes, and directs the administrative functions of the Case Writing Division of the Defense Security Cooperation Agency, DSCA/CWD

Planning and making logistical arrangements for meetings, teleconferences, and VTC sessions

Plan, organize and executes retirement ceremonies, holiday functions, summer and going away parties within budget

Plan, manage, coordinate, advise, execute, and train prior to personnel interviews, visiting Generals and SESs

Schedule venues, vendors, and participant contact

Serving as Supply Coordinator and Equipment Custodian for all computer equipment

Responsible for COMSEC Security issues and annual inspections

Assembles highly confidential and sensitive information and holds a secret security clearance with the U S government

Updates daily, weekly, monthly reports to include physical fitness and professional development reports monthly

Downloads, compile and manipulate Foreign Military Sales (FMS) reports from DSAMS on employee’s monthly production numbers for the director’s use

Accounts for all office and computer equipment and prepares items for DRMO turn-ins

Tracks and reports all help desk tickets for computer support or computer problems

Updates personnel information, recall rosters, telephone listings, organizational charts, and emergency contacts for personnel

Tracks all training requirements for USAF and DoD compliance. Due dates and reminders given to personnel monthly

Sierra Nevada Corporation August 2013 – October 2015 Executive/Administrative Assistant

Security Clearance: Secret Clearence

Schedules and organizes meetings, arranges travel, coordinates calendars and meals as needed

Assistant to Human Resources Superintendent

Files travel and expense vouchers for Director and all Program Managers in the department

Plans and executes holiday and summer parties within budget

Compiles reports for the corporate office

Assembles highly confidential and sensitive information and holds a secret security clearance

Prepared FedEx packages for mailing and scheduled pick-ups

CYMI Ltd (Privately-held Wealth Management/Financial Corporation) February 2008 – December 2012

Executive Assistant and Facility Coordinator

Managed the day-to-day activities for the Investment, Finance and Accounting Departments and Executive's schedules

Scheduled and organized meetings, lunches and coordinated calendars for President, VP and CFO

Arranged Executive travel. Receive and screen telephone calls and emails. Assemble, compose, and distribute highly confidential and sensitive information including business tax returns

Maintained office supply. Complete expense reports and office budget.

Prepared FedEx packages and schedules courier services

Managed all required inspections on the facility and updated all certificates

Managed all service contracts and worked with many vendors for services

United States District Court, Southern District of Ohio August 2007 – January 2008

Courtroom Deputy

Assisted with judge’s caseload and provides courtroom and other assistance of court calendars

Attended court proceedings, recording pertinent results and drafting judgments on a daily basis.

Managed and organize exhibits used in court proceedings.

Assisted the judge and parties in jury selection and maintain records of jury selection and attendance.

Liaison between the County Clerk’s Office, the bar, the public and the Judge to ensure that cases proceed smoothly and efficiently.

Worked closely with Clerk’s Office, U.S. Marshal Service, U.S. Attorney’s Office, and counsel in scheduling, explaining, and negotiating deadlines.

Defense Acquisition University (DoD) June 2005 – July 2007

Executive Assistant to the Dean

This position is in the Office of the Dean. Exercises control over Dean’s daily calendar, establishes priorities, schedules meetings and appointments, accepts or declines invitations and arranges for substitute representation without prior approval.

Composes non-technical correspondence on a variety of topic such as office procedures, requests for information, and handling of Congressional or other sensitive matters.

Establishes reviews and updates extensive, often complex office procedures.

Analyzes the need for new procedures, and independently determines the approach, installs the process, and informs the supervisor.

HJ Ford Associates, Inc.

Executive Administrative Assistant/Acquisition Manager, Wright-Patterson AFB, OH December 2002 – June 2005

Security Clearance: Secret Clearence

Organizing and setting up a newly established office for a top-priority Air Force program; Serving as a Team Leader for planning and execution of program operations on a daily basis.

Planning and making logistical arrangements for meetings, teleconferences, and VTC sessions; establishes and maintains an Electronic Library of program information, to include briefing charts and formats, video clips, historical briefings and other graphics.

Serving as Supply Coordinator and Equipment Custodian. Leading efforts to identify and secure office space for an area where cell phones, laptop computers. Spearheaded a major remodeling project of the office’s primary Conference Room with LAN drops, ISD lines, a polygon system, and furniture for a more efficient day-to-day operation.

United States Air Force, Judge Advocate General Paralegal, Wright-Patterson AFB, Ohio December 1989 – November 2002

Security Clearance: Secret Clearence

Organization of office work schedule and various financial aspects of the office; efficiently answered the calendar calls in motion part; Conferenced cases in pre-trial procedures. NCOIC in Civil Law Division

Drafted all notices of discovery, judicial subpoena, and subpoena duces tecum, summons, complaints, and answers to interrogatories while assigned as NCOIC in Military Justice.

Made improvements in case management; Reviewed and evaluated expert witness reports and determined their relevance to the case.

Analyzed legal correspondence, medical records, subpoenas, pleadings and determined possible third-party liability.

Responsible for acceptance, numerical assignment, assembly, administration, and input for government claims into the Armed Forces Claims Information System (AFCIMS)

Adjudicated anti-government and pro-government claims and recommended settlement or to be forwarded to the U.S Attorney’s Office for further litigation.

Prepared supporting documentation and reports to be forwarded to U.S. Attorney’s Office for further medical care recovery.

Interviewed witnesses, conducted investigations, approved payments for those claims authorized under one-person policy, and recommended settlements in medical care recovery or third-party claims.

Additional duties also included being a Team Member of the Major Accident and Natural Disaster Claims Team.

Prepared claims files, performed preliminary adjudications, made recommendations, and settlements as to disposition of the claims to the Claims Officer.

Provided alternate dispute resolution through mediation with the carrier industry

Provided paralegal support to staff attorneys for rendering legal advice and preparing non-litigation legal memoranda

Handle basic to complex phone calls to carriers and insurance companies

United States Air Force

NCOIC of Supply, 15th Tactical Reconnaissance Squadron Kadena AFB, Okinawa, Japan July 1988 – December 1989

Security Clearance: Secret Clearence

Monitored and scheduled all War Readiness Spare Kits (WRSK) inventories. Was able to pack, stack and wrap pallets for contingencies

Processed equipment, reports of survey, and found on base adjustments

Received and resolved telephone or written complaints, problems, or questions on supply matters

Assisted customers in processing Emergency Local Purchase walk-thru requests

Compiled monthly analysis of customer requests to determine adverse trends or possible supply misuse or abuse

Solely responsible for ordering replacements parts for aircraft and equipment for the WS- 430B photographic processing and interpretation facility (PPIF)

Maintained proper bench stock of replacement parts for the 15th Tactical Reconnaissance Squadron

Reviewed due-out reconciliation listings and performs the turn-in of excess, serviceable and unserviceable parts and equipment

Monitored the Air Force Equipment Systems (AFEMS) report and was able to identify errors in reporting and processed transactions for clearing, ensuring a report accuracy rating

United States Air Force

Supply Specialist in Inventory, Customer Service and Equipment Management Supervisor,

18th Supply Squadron, Kadena AFB, Okinawa, Japan September 1985 – July 1988

Security Clearance: Secret Clearence

Physical inventory of all supplies, equipment and discrepancies

Performed transaction history research to determine cause and recommend corrective action

Provided statistical analysis to identify deficiencies within Base Supply

Maintained manning roster of assigned incoming and outgoing supply personnel

Maintained management products necessary to perform all monthly analyses

Prepared and updated the supply “How Goes It” charts which portrayed the past and current supply trends

Performed Table of Allowances reviews, monitored the War Reserve Material Equipment Program and managed the Equipment Deployment Program

Processed applicable inputs for accountability of chemical warfare equipment

Conducted complete and special inventories of all assets for which the Chief of Supply is the accountable officer

United States Air Force

Supply Specialist in ADPE, Inventory, Records Management and Management Analysis,

93rd Supply Squadron, Castle AFB, California July 1982– September 1985

Security Clearance: Secret Clearence

Physical inventory of all supplies, equipment, and discrepancies

Monitored and scheduled all War Readiness Spare Kits (WRSK) inventories

Performed transaction history research to determine cause for inventory discrepancies and recommends corrective action

Initiated reverse post action to rectify transaction processing errors

Monitored the daily freeze code listing and ensured prompt clearance of items frozen for inventory action

Initiated processes and coordinated requests for source coding to applicable Air Logistics Center and insures updating as changes occurred weekly and monthly

Performed transaction history research to determine cause and recommend corrective action

Produced and printed daily, weekly, and monthly reports for supply activities

EDUCATION:

Associate Degree, Paralegal Studies, Community College of the Air Force

Working towards Bachelor of Science, Business Management and Criminal Justice Degree at Park University

CURRENT COURSES COMPLETED:

DISAM COURSES:

oInternational Programs Security Requirements (IPSR) On-Line Training

oSecurity Cooperation Management Orientation (SCM-OC) On-Line Training

oSecurity Cooperation Management Orientation (SCM-OC) Training in Residence

OTHER COURSES:

oForth Estate Management System Training

SKILLS:

Extremely versatile and highly polished professional with a positive attitude and a self- motivating character; proven problem-solving skills.

Highly adept at both oral and written communications.

Able to mentor, coach and counsel others.

Very experienced in MS Office, (Excel, Project, and Power Point), Outlook, and the Internet, TEAMS

Demonstrated record of high-performance standards, including close attention to schedules, deadlines, and budgets, very detail oriented.

A true Team Player with ability to effectively plan, coordinates, and executes office activities and social functions from start to finish.

Extended use of QuickBooks

Very experienced as a Surety Bond Agent

Currently holds a Notary Public Commission and has since 1989.

CPR/AED qualified

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