Executive Assistant West Palm

VICTORIA A. DEVITO

*** *** **** ***, **, West Palm Beach, Florida 33415

** *** **** *****, **** Islip, New York 11795

Telephone 561-***-**** / **************.**@*****.***

Executive Assistant with over 20 years of experience providing universal efficiency supporting high-profile employers. Proven success in managing and acting as a liaison for all aspects of personal and business matters. Providing diligence and loyalty to employer’s needs and interests.

PROFESSIONAL EXPERIENCE

Law Office of Jason S. Pergolizzi, Esq. January 2024 – Present

Office Manager – Estate Litigation Practice

• Manage client intake, greet new clients, and schedule meetings and appointments.

• Prepare legal documents: pleadings, motions, briefs, discovery documents, and subpoenas.

• Communicate with attorneys, experts, opposing counsel, vendors, and staff.

• Proofread all documents and correspondence for accuracy.

• Oversee attorney calendars, incoming calls, and conference calls; arrange travel as needed.

Cumberland Packing Corp. July 2011 – December 2023

Family Office Executive Assistant

• Served as Executive and Personal Assistant to the Chairman and Founder, maintaining the highest level of confidentiality and trust.

• Managed business and personal communications, ensuring controlled and secure information flow.

• Coordinated media interactions, providing background materials for interviews.

• Drafted, edited, and managed all correspondence, filing, and phone communications.

• Acted as Account Manager for credit cards and bank accounts, ensuring 24/7 communication.

• Maintained financial records, tracked payments, and provided investment updates.

• Oversaw QuickBooks accounts, prepared checks, reconciled statements, and deposits.

• Managed staff and service providers for both business and personal operations.

• Coordinated trust disbursements to charities and maintained household staff communications.

AFGO Mechanical Services, Inc. May 2009 – July 2011

Executive & Personal Assistant to the CEO

• Spearheaded communication and events for the company’s new solar division.

• Managed office operations, vendor relationships, supply inventory, and building-related needs.

• Drafted and edited correspondence, approved invoices, and maintained financial records.

• Researched marketing strategies, coordinated mass mailings, and organized trade show participation.

• Conducted candidate interviews, advertised job postings, and oversaw onboarding.

• Scheduled and coordinated meetings, handling all logistical arrangements.

• Assisted in bid proposal preparation and meeting materials for executive teams.

• Provided personal assistance, managing confidential tasks such as bill payments, appointments, and travel.

Broad and Cassel November 1998 – February 2009

Executive Assistant Paralegal Personal Assistant

• Supported one partner and two associates with legal and administrative tasks.

• Drafted, edited, and filed legal documents; managed court recordings and filings.

• Coordinated logistics for firm and personal events, including invitations and graphic design.

• Maintained attorney calendars, processed time entries, and handled confidential personal duties.

Florida Crystal-Flo-Sun Holdings December 1995 – November 1998

Assistant to In-House Special Counsel

• Assisted in preparing legal documents for the family office.

• Managed court filings, document drafting, and client correspondence.

Isaacs & Yeargin, P.A. August 1994 – December 1995

Paralegal

• Prepared pleadings and depositions.

• Managed trust and operating account transactions and maintained court calendars.

EDUCATION

St. John’s University, Jamaica, Queens, NY

• Bachelor’s Degree in Paralegal Studies

• Associate Degree in Business Administration

LICENSES & CERTIFICATIONS

• Licensed New York Real Estate Agent

TECHNICAL SKILLS

• Proficient in Microsoft Office Suite, Apple OS, Adobe Acrobat, and QuickBooks

• Experience with Pioneer Star Tech, Delta View, Docs Open, WordPerfect, DTE, Alta Star, Ready Conference, and Payne

Contact this candidate