Document Controller Data Entry

JASBIR SINGH RAVINDER SINGH

Document Controller, Storekeeper & Dispatcher

+966-**-**-**-*** Bahrah, Jeddah, Saudi Arabia ***.*****@*****.*** LinkedIn: https://www.linkedin.com/in/jasbir-saab-9652020a OBJECTIVE

Results-driven document controller with proven experience in organizing, preserving, and retrieving documents in compliance with industry standards. Seeking a challenging position at BINLADIN WOODWORK FACTORY CO. LTD. to utilize strong analytical skills and attention to detail to improve document management practices.

SKILLS

Document Management: Skilled in organizing, storing, retrieving, and archiving company documents accurately.

Data Entry: Fast and accurate data entry with strong attention to detail.

File Organization: Maintaining both digital and physical filing systems in a systematic manner.

Record Keeping: Keeping updated records of important company documents and ensuring confidentiality.

Administrative Support: Assisting management and teams with day-to-day administrative tasks.

Meeting Coordination: Scheduling meetings, preparing agendas, and taking detailed minutes.

Communication Skills: Strong verbal and written communication skills in English (and other languages Arabic, Panjabi, Hindi & Urdu if applicable).

Time Management: Ability to prioritize tasks effectively and meet deadlines.

Customer Service: Polite and professional interaction with clients, visitors, and employees.

Microsoft Office: Proficient in MS Word, Excel, Outlook, PowerPoint, Tally, Auto Cad 2d & 3d & ERP.

Document Control Software: Familiar with document control systems like Aconex, EDMS, SharePoint (if applicable).

Report Preparation: Ability to draft reports, letters, memos, and other documents.

Confidentiality: Maintaining confidentiality and handling sensitive information with integrity.

Attention to Detail: Ensuring all documentation is correct, updated, and follows company standards.

Problem Solving: Handling unexpected issues with documentation or scheduling calmly and professionally.

Professional Experience

BINLADIN WOODWORK FACTORY CO. LTD. LLC., JEDDAH,

SAUDI ARABIA

Document Controller Cum Secretary June 2014 – Present

Create, implement, and maintain document control systems for storing and retrieving documents.

Organize both physical and digital filing systems, ensuring easy access and tracking.

Ensure all project documents are up-to-date and accurate.

Archive records and ensure compliance with internal document control standards

Manage incoming and outgoing communication, including emails, phone calls, and official correspondence.

Relay important information to relevant teams and management.

Coordinate meetings, prepare agendas, and take minutes during meetings.

Provide administrative support to project managers and teams by preparing reports, presentations, and other documents.

Assist in proofreading and editing reports, proposals, and official correspondence.

Manage office supplies, maintain inventory, and place orders as needed.

Maintain a secure and organized archive of project designs, plans, contracts, and other critical documents.

Track document versions and ensure proper revision control.

Distribute documents to relevant team members and ensure they are correctly filed.

Manage reception duties, greet visitors, and direct them to the appropriate departments.

Perform general office duties, including handling phone calls and managing office schedules.

Handle incoming deliveries, mail, and manage office supplies and budgets.

Ensure all documents adhere to company policies and legal requirements.

Assist in maintaining and improving document control procedures to comply with industry standards.

Update and maintain records in digital and physical formats.

Generate and prepare reports, summaries, and dashboards for management.

Monitor and track document submission deadlines, ensuring timely completion of tasks.

MARUICHI KUMA STEEL TUBE PVT. LTD., GURGAON, INDIA Storekeeper, Dispatch & Billing December 2010 – May 2014

Managed vendor products and generated inspection reports manually and via ERP.

Processed invoices and material issues in the ERP system, maintaining inventory levels.

Ensured proper documentation and storage of materials, while managing discrepancies and damage reports.

Verified inventory against physical stock and assisted in balancing quantities.

Supported customer service and prepared delivery invoices and necessary paperwork.

Assisted with organizing materials, maintaining cleanliness and order in storage areas.

Education

Diploma in Civil CAD (Auto-CAD, 2d & 3D) - Tech CADD Institute, Jalandhar, Punjab, India (Affiliated with Udyog Aadhar, Government of India)

Industrial Training Institute Diploma in Computer Operator Programmer Assistant - Desh Bhagat Singh College, Hoshiarpur, Punjab, India (Affiliated with Punjab Technical University, Chandigarh)

Bachelor of Arts (2nd Year) - S.D. College, Hoshiarpur, Punjab, India (Affiliated with Punjab University, Chandigarh)

Intermediate - D.A.V. Senior Secondary School, Hoshiarpur, Punjab, India (Affiliated with Punjab School Education Board, Mohali, SAS Nagar)

Matriculation - Government High School, Hoshiarpur, Punjab, India (Affiliated with Punjab School Education Board, Mohali, SAS Nagar)

Communication

Excellent communication skills enable effective collaboration with clients, stakeholders, and cross-functional teams to deliver high-quality results. Leadership

Experienced in mentoring junior staff, coordinating project tasks, and implementing best practices to ensure timely delivery of quality results. References

Mr. Haissam Eljaroudi

Factory Manager Binladin Woodwork Factory Co. Ltd., Jeddah, Saudi Arabia Phone: +966-**-***-****

Mr. Mumtaz Ali

Planning & Technical Manager Binladin Woodwork Factory Co. Ltd., Jeddah, Saudi Arabia Phone: +966-**-***-****

Personal Information

• Father’s Name : Sh. Ravinder Singh

• Date of Birth : August 26, 1985

• Passport No. : P9469908

• Iqama No. : 237-***-****

• Marital Status : Married

• dependable : 3 persons

Hobbies

• Reading books

• Meditation

• Listening to music, watching comedy or suspense movies

• Playing cricket, video games, and exercising

• Enjoying the company of senior citizens

Date:

Jasbir Singh

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