Accounts Payable Administrative Assistant
Resume:
Joy Rudd
Henderson, NV
*******@*****.***
Authorized to work in the US for any employer
Work Experience
Administrative Assistant to Owner
Daron Rudd Trucking
July 2004 – present 5-40 hours/week depending on needs
● Utilizing QuickBooks Pro, Microsoft Excel, Word and Outlook-
Vendor administration and invoicing, Accounts Payable, Accounts Receivable, Purchasing Card reconciliation, maintain budget, Balance and reconcile business checkbook, filing, prepare statistical and tax reports for CPA.
● Create and maintain- Supply & Inventory logs, Equipment Maintenance logs and Fuel usage logs.
● Dispatching 1-50 trucks
● Assist owner, vendors and customers through phone, email and direct contact Railroad Pass Casino – DeSimone’s Steakhouse Server – Mar 2023 to present Desert Labor Staffing -BattleBots Event Staff- Sep 2022 to Mar 2023 - Temporary fill in for job Law Offices of Lona Webb - Administrative Assistant - Feb 2022 to July 2022 - Temporary fill in for job Account Administrator -Jag Construction - Sep 2021 to Mar 2022 - Temporary fill in for job Pandemic Layoff/School Shutdown – Mar 2020 to Aug 2021 Administrator
Sierra Industrial Equipment LLC
May 2019 to Mar 2020
● Perform all HR duties to include: interviewing, hiring, processing payroll records, ensure all employees following safety and procedural policies
● Accounts Payable
● Maintain and reconcile multiple checkbooks and company purchasing cards, provide reports to owner Unemployed
July 2018 to May 2019
Law Enforcement Support Specialist I
City of Henderson Police Department, Records Division - Henderson, NV April 2018 to July 2018
● Perform fingerprinting and data entry for all Henderson residents for business licensing, register sex offenders, employment background checks.
● Fill out requisitions for copies of police reports.
● Multiple phone lines, Filing
Administrative Clerk
City of Henderson Police Department, Alternative Sentencing Division - Henderson, NV May 2017 to April 2018
● Process court ordered sentencing for probationers
● Enter data into the NCJIS database.
● Explain court ordered classes and requirements to probationers.
● Process payment for probation fees, balance cash drawer.
● Multiple phone lines, filing
Police Administrative Specialist II
City of Henderson Police Department, Corrections Division - Henderson, NV May 2013 to May 2017
● Maintain and record items, review budget and balance the department checkbook; process budget transfers as directed.
● Receive and log accounts payable invoices and process payment vouchers.
● Create purchase orders for inventory items.
● Responsible for ordering and inventory control of administrative supplies for the detention center.
● Main contact for all Comcate communications (internal systems).
● Respond to all email and phone requests from the public, outside agencies and other city departments. Direct requests to the appropriate personnel.
● Process Extradition, Medical and X-ray billing and log data in department spreadsheet.
● Compile information and prepare monthly reports for the corrections division utilizing Excel spreadsheets for statistical analysis, Maintain Position Management Excel spreadsheet and provide administrative support for annual shift bid, maintain Organizational Charts for corrections.
● Reconciliation of purchasing card statements for all Lieutenants and Captain in Division, Post division information to shared files.
● Create and process Special Orders as directed, arrange travel for corrections division training and conferences.
● Maintain calendars, set appointments and meetings for Administrative staff.
● Take minutes for monthly meetings, transcribe notes to distribute and post accordingly.
● Responsible for sending email cards for Birthdays and Retirements.
● Assigned Volunteer Coordinator for Detention Center:
Initiate and verify training, schedule shifts and call outs for all Volunteers assigned to the Detention Center
Create and maintain computer access accounts for all volunteers.
● Assigned Custodian of Records for Detention Center:
Process Correction Officer Court appearances and records request subpoenas.
Process files and records for destruction according to city and state statutes.
Dissemination and filing or records as required.
● Assigned Records Retention Coordinator for the Corrections Division. Police Administrative Specialist I
City of Henderson Police Department, Animal Control - Henderson, NV July 2008 to May 2013
● Provide customer service to current and prospective pet owners
● Assist vendors, customers and animal control officers through direct contact, phone or email
● Process animal returns to owner, animal adoptions and surrendered animal documentation
● Collect fees and balance a cash drawer
● Perform any duties as requested.
Assistant to Project Administrator
FSHP Builders - Henderson, NV
December 2007 to July 2009
● Contract Administration
● Job file setup, maintenance and Job cost tracking
● Update project schedules
● Maintain spreadsheets for analysis
● Data entry
● Filing
● Customer service and phones
Administrative Assistant to Owner
Advanced Building Solutions - Las Vegas, NV
December 2005 to December 2006
● Contract administration
● Job file setup and maintenance
● Data entry
● Phones, customer service
● Coordinate Workers Compensation insurance for projects
● Training for estimating and take off for Temperature Controls. Office Manager
McKenna Pain Management - Las Vegas, NV
May 2001 to November 2004
● Handled all aspects of human resources for 3 physicians, 10 employee medical practice; including interviewing, hiring, payroll, employee probationary and annual reviews, development of policy and procedures.
● Accounts payable, accounts receivable, statistics analysis. Education
Science
College of Southern Nevada - Las Vegas, NV
September 1984 to August 1994
Skills
Customer Service, Performance Management, Human Resource, Data Entry, Bookkeeping, Dispatch, A/P, A/R, Microsoft Word, Excel, Outlook
Military Service
Branch: Naval Reserve
Service Country: United States
Rank: HM3
November 1984 to February 1989
Hospital Corpsman, Active Duty Training Coordinator for Unit Commendations: Valedictorian of class
Professional references available upon request
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