Accounts Payable Manager
Resume:
MARCELLA WILLIAMS
**.********@*****.***
Accounts Payable Manager
PROFESSIONAL EXPERIENCE
Unifi Services May 2024-Present
Contract Accounts Payable Manager
Conduct research to identify potential AP systems that align with the department's needs and objectives
Coordinate cross-departmentally to ensure a smooth integration of the new AP system
Review and assess current AP processes to identify areas for improvement and automation
Design and implement streamlined AP workflows, ensuring efficiency, accuracy, and compliance with company policies and regulations
Develop training materials and provide hands-on training to team members on new processes and system functionalities
Monitor and evaluate the effectiveness of the implemented changes, adjusting as needed to optimize performance
Foster a culture of continuous improvement, empowering the team to take ownership of their roles and contribute to the department's success
Provides overall support to the AP department for the duration of the project
Is responsible for overseeing ad-hoc tasks and functions within the department
Other duties as assigned
Insight Global (Ultimate Medical Academy) Nov 2023-May 2024
Contract Accounts Payable Manager
Manages centralized accounts payable function to ensure vendor invoices and employee reimbursements are processed in efficient, timely, and accurate manner in accordance with policies and procedures. Oversees productivity, documentation, and controls.
Supervises, trains, and evaluates staff.
Develops and monitors metrics and reports. Partners with Purchasing department to improve procure-to-pay process and inter-department communication.
Identifies, recommends, and implements opportunities for policy, process, technology, and system improvements.
Interprets policies and advises staff about related changes.
Ensures compliance with federal and state regulations governing payment to vendors, including preparation, review, and processing of 1099 forms.
Monitors and maintains document management system. Analyzes and resolves complex or difficult challenges presented by staff or vendors.
Facilitates reconciliation of purchasing transactions.
Responsible for all aspects of managing and leading a team including interviewing, hiring, training, developing, directing work and processes, managing performance, recognizing, and rewarding employees.
Mentor team members to encourage personal and professional growth. Encourage ongoing skill development by providing opportunities for continued education.
Modivcare, LLC June 2021-Oct 2023
Accounts Payable Manager
Responsible for the AP Invoice Processing Team (Leads and Processors, Payment and AP Vendor Team of 10). Employee’s work 2 days remote and 2 are located in Denver.
Ensuring that all invoice specialists are current in their processing box (Within 48 business hours) while working with Workday Implementation
Ensure that the invoice specialists’ work is properly distributed, processors are working within SLA’s and processing with minimal errors while training in Workday.
Implemented utilization of uploads are processed and approved by the due date.
Provide daily reporting to upper management such has pending approval, invoices denied and invoice returned by approvers.
Back up #2 for the Settlement Runs (check, ACH and wire processing)
Ensure that all vendor or internal invoice requests/questions/statement issues are processed or answered within 72 hours.
Suggest and implement any process improvements related to invoice processing within Workday
Be the first POC for all AP Specialists Questions
Workday SME for invoice processing, EIBs and Settlement Runs
Update the recurring rent schedule timely and audit recurring rent invoices.
Responsible for Workday Upgrade and Enhancement testing for Invoicing and EIB’s
Review AP Payment Specialist workflow to ensure that ADHOC invoices are processed.
Ensure that AP Payment Specialist Settlement Runs are completed daily.
Ensure that AP Payment Specialist Stop Payment box is maintained daily.
Accomplishments:
Achieved implementation of WorkDay and WorkBoard
Achieved implementation of Ascend software for automated invoice approval system.
Achieved implementation of ServiceNow for ticket processing for all AP related inquiries
Krystal Restaurants, LLC Sept 2020 – June 2021
Accounts Payable Manager
Provided guidance to a team of 3 employees ensuring organized processes, identified opportunities, and mentored direct reports for growth.
Allocating costs between offices, ensuring multiple expenses are allocated to the correct office and the correct rates or percentage.
Achieved bringing all licensing up to date– business, occupational, sales tax and food permits for 181 locations in the southeast.
Assist with opening, transferring and closing of location accounts.
Vendor payments, verifying TIN, scheduling and preparing checks when printed, resolving purchase order issues, verifying vendor contract terms, verifying invoices for full cycle AP processing.
Administrator for Concur for expense processing, employee setup and expense general ledger codes.
Achieved issuance of insurance bonds/applications yearly or as needed.
Achieved and assisted with new process for routing of invoices in Great Plains for approval.
Monthly AP close, accruals, yearly audits and 1099 processing.
TireHub, LLC April 2019 – Aug 2020
Accounts Payable Manager
Provided directional guidance to a team ensuring efficient and organized processes were in place, Identified process improvement opportunities, and mentored direct reports for growth.
Managed five employees with accounts payable and administrative responsibilities organizing workflow and setting goals as appropriate to meet deadlines and ensure efficient processes. All set goals for invoice entry and approval improved and KPI’s were met.
Prepared accruals for month end close. Maintained vendor data up to date as needed.
Provided guidance to direct reports on cost coding and GAAP principles. Vendor payments, verifying TIN, scheduling and preparing checks when printed, resolving purchase order issues, verifying vendor contract terms, verifying invoices for full cycle AP processing.
American Express administrator for travel and P-cards for Concur for expense processing, employee setup and expense general ledger codes.
Achieved issuance of insurance bonds/applications yearly or as needed.
Achieved and assisted with new process for routing of invoices in Great Plains for approval.
Implemented and documented processes for efficiency and streamlined AP Process. Monthly AP close, accruals, yearly audits and 1099 processing.
Prepared balance sheet recons for month end.
SafeGuard Products, Intl April 2018-April 2019
Accounts Payable Manager
Processed over 10,000 checks weekly to customers for reimbursement for products purchased, claims and warranties.
Managed a team of 3 full cycle Accounts Payable team members.
Served as American Express Administrator and responsible for monthly reconciliation of all company issued credit cards.
Monthly reconciliation of AP subledger to general ledger. Monthly recon of outstanding checks.
Surya Carpet Aug 2016-April 2018
Accounts Payable Manager
Freight invoice verification: Audited freight charges for accuracy and recovered any missed charges from the customer.
Managed a staff of 6. Implemented and streamlined AP functions to prepare to go paperless.
Ciox Healthcare Dec 2015-Aug 2016
Concur Reimbursement Specialist/Administrator
Audited over 1700 expense reports for compliance to the travel and expense policy.
Administrator for travel and purchasing cards totaling over 1700.
Administrator for Concur. Employee Set up, lists, reporting, expense types, and general ledger.
Reconciled purchasing and travel cards to monthly bank statements.
MKTG INC May 2015-Sept 2015 Contractor - Accounts Payable Manager
Verified expense coding, supporting documents with approvals.
Processed expense claims and vendor invoices; recorded cash disbursements/checks.
Researched and rectified vendor discrepancies; set up new vendors.
Processed and maintained files, including 1099 and W-9 forms.
Supervised, trained, and developed AP staff.
Impellam Group, Atlanta April 2014-Feb 2015
Accounts Payable Manager
Managed the accounts payable department-includes hiring, training, and daily operations for a staff of 5.
Responsible for payables for several staffing agency entities.
Responsible for assisting billing with third party clients for invoicing and payments to vendors.
Responsible for implementation, training staff and all employees and maintenance for Concur for expense reporting.
Responsible for American Express, Office Depot and Federal Express accounts and monthly reconciliation.
Adcare Healthcare, Roswell Oct 2012-April 2014
Accounts Payable Manager
Managed the accounts payable daily operations with a staff of 5.
Responsible for payables for 52 nursing homes and assisted living facilities.
Managed and coordinated training for Accounts Payable staff to ensure quality output, timely payment of invoices, outstanding customer service and compliance with company policies and guidelines.
SYSTEMS
Systems: Workday, Ascendo, Service Now, SAP, Oracle 11i, NetSuite, Avid Exchange, Zip,I Renaissance, Great Plains, Microsoft Dynamics, GreenShades, Epicor, Chrome River, Concur, TempWare, MiddleWare GL Edit,ReqLogic, Kwik Tags, Sage 100, Bazooka, SQL/Vegas, SQL/Denver and Dun & Bradstreet, Onyx, Softrax,
EDUCATION
PENN-OHIO BUSINESS COLLEGE, Youngstown, Ohio: Data Processing
Associates Degree in Data Processing
Areas of Emphasis: Principles of Data Processing and Accounting
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