Secretary

KETSIA NKULIKIYE MUSONDA

Professional summary

I am a motivated and detail-oriented young professional with a passion for international relations and global development. Known for exceptional multitasking, proactive problem solving, and delivering outstanding task completion performance, I am always ready to take on new challenges, contribute energy and enthusiasm to dynamic environments while maintaining professionalism and integrity.

Professional Experience

March 2023 to date : Secretary of Director General at Fonds de Promotion de l’Education et de la Formation (FPEF), based in Kinshasa, DRC Accomplishing Tasks:

Managing multiple or complex calendars for meetings, travel and personal commitments of the Director General;

Making travel arrangements (ensuring the necessary travel documents are obtained in time) for in-office staffs and high-level visitors;

Assisting in the compiling of performative reports with the Director General and providing technical support;

Creating memos, reports and agendas as needed;

Make follow-ups to different departments and external partners on any pending documents;

Provide assistance to procurement-related tasks;

Set-up and maintain General Manager’s Office correspondence files and personnel files of Staff and ensure safe custody and confidentiality;

Manage all inward and outward correspondence of the Director General’s office in order to ensure timely and accurate receipt and dispatch;

Order supplies and maintain office inventory;

Book flights, vehicle rentals and hotel reservations for the General Director and delegations;

Contact

Adresse : Phone :

18 Avenue de la Paix +243-***-***-***

Q/Mama Mobutu Email :

C/ Mont Ngafula *********@*****.***

Kinshasa, RDC

Supervise the team of drivers and assign their tasks accordingly;

Maintain a detailed report and receipts (of the petty cash) for expense made by the Director General.

November 2021 to March 2023: Receptionist at PERSE - Projet d’Équité et Renforcement du Système Éducatif (funded by the

World Bank), based in Kinshasa, DRC

Accomplished Tasks:

• Providing administrative support, which included:

Answering the phone and forwarding calls to different departments;

Receiving visitors;

Directing clients to different offices and provide answers to clients’ enquiries;

Informing staff of clients/visitor’s arrival;

Ensuring the meeting room is always ready for meeting (providing refreshments etc.).

• Responsible for archiving couriers, using an effective file management system;

• Assisting the Finance and Administrative manager in processing of administrative and financial files;

• Responsible of logistic support during activities such as workshops, meetings, etc.;

• Ensuring the following up on calendar activities and meetings;

• Drafting transmission letters related to reimbursement of medical treatments, transport, etc.

•Supervising all interns in the project with following tasks; ensure their contracts are up to date, ensure their documents are in order before commencing and orientating them to their respective departments;

• Maintaining and restocking kitchen and meeting room supplies inventories. Education

University:

• Master of Arts degree in Development Studies

- Mount Kenya University (MKU)

-Thika, Kenya

-From 2024 to present

• Bachelor of Arts in International Relations

- University of South Africa (UNISA)

- Pretoria, South Africa

- From 2020 to 2023

• High School:

- National Diploma

- Dansa International College (Completion in 2019)

- Pretoria, South Africa

Volunteer Experience

• Remote work for Yoka (An organisation dealing with various sexual abuses in Congolese community)

- Based in UK

- Role: Marketing Assistant

- Period: 2021 to present

Accomplished Tasks:

• Contributed to content creation for social media (Instagram, Facebook, etc)

• In charge of the research related to content statistics

• Participated in gathering marketing data analysis and organisation meetings Internship

• At AFIA MAMA ASBL

- Based in Kinshasa, RDC

- Role: Communication and Administration (Rover)

- Period: 31 May 2021 - 31 August 2021

Accomplished Tasks:

• Contributed to content creation for social media (Instagram, Facebook, etc)

• Received and distributed mails to various departments

• Keeping an organized file management system with archived couriers

• Personal Assistant duties to the CEO

• Creating reports of meetings with financial partners (UNICEF, Médecins du Monde, etc.) Skills

• Adaptability - Flexibility to work and adapt in different locations and environments

• Organizational Skills - Strong time management and multitasking abilities

• Team-Oriented - Strong interpersonal skills for interaction with team members.

• Confidentiality and Discretion - Maintains professionalism at all time

• Technical Proficiency- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Languages

• English (C2- writing, listening and oral)

• French (B2- writing, listening and oral)

• Swahili (A2- writing, listening and oral)

References

• Jessy Jule (Executive Director of Yoka)

********@*****.***

• Anny Modi (Executive Director of AFIA MAMA)

*****@***********.***

• Valère Munsya (Coordinator of PERSE)

******@*****.**

• Guy Wembo Lombela (Director General)

*********@*****.***

I hereby declare that the information provided above is true and correct to the best of my knowledge and belief.

Ketsia Nkulikiye Musonda

17 January 2025

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