Fixed Asset Financial Operations

Janice Baltazar-Aguinaldo

Mobile No.056*******/055*******

Email. ******.*********@*****.***

Villa 24 New Manaseer Al Ain, AUH, UAE

Objective: To be able to find an occupation where I can practice and share my knowledge and skills and be part of an institution which strives for excellence and professionalism. Work Experience:

April 2020-Present

Excellency Group Companies Management (Group of Medical Centers and Pharmacies) Al Ain, UAE

Position: Accountant

Job Description:

Financial Operations

1. Booking of Journal Voucher, Receivable Voucher & Payment Voucher: Accurately record all financial transactions, ensure each voucher includes proper supporting documentation, and follow internal accounting policies. 2. Booking and Reconciling Purchase Invoices: Match invoices against purchase orders, goods received notes, and payment records to maintain accuracy.

3. Reconciliation of Ledger Accounts: Regularly verify that the ledger balances match supporting schedules, pinpoint discrepancies, and adjust entries as needed.

Accounting Schedules

4. Accrual and Prepaid Expenses Schedule: Systematically track expenses like gratuity, leave salary, airfare, and others. Ensure appropriate allocation across accounting periods. 5. Fixed Asset Amortization Schedule: Monitor fixed asset depreciation and amortization. Reconcile the schedule with general ledger entries for accuracy.

6. VAT Filing Schedule: Prepare detailed VAT reports. Confirm taxable sales/purchases and reconcile VAT accounts before filing.

Inventory and Staffing

7. Facilitating Actual Inventory: Conduct physical counts, verify against inventory records, and reconcile discrepancies. 8. Pharmacy Staff Salary and Overtime Preparation: Compute salaries and overtime based on timekeeping records, adhering to labor regulations.

Coordination and Assistance

9. Assist Pharmacist for Credit Facility to New Suppliers: Help gather required documentation and liaise with suppliers for smooth approvals.

10. Assisting Pharmacy Staff to Comply with DOH Requirements: Provide guidance on relevant Department of Health regulations and ensure adherence.

Payment and Audit

11. Cheque Preparation for Payment: Ensure payment details are accurate and supported by authorization. 12. Preparing Audit Requirements: Compile required financial documentation and reports for the audit process. 13. Assisting Insurance Department During Insurance Company Audits: Coordinate and provide requested information during insurance audits.

14. Preparation of Financial Statements: Draft comprehensive statements, including balance sheets and income statements. September 2013-October 2018

Middle East Wood

Dubai, UAE

Position: Accountant

Job Description:

Sales and Invoices

1. Preparation of Sales Invoices: Generate invoices, follow up on pending LPOs from clients, and organize documentation for VAT filing compliance.

2. Preparation of LPO for Suppliers: Draft and process purchase orders, ensuring supplier details and required approvals are accurate.

3. Preparation of Purchase Invoices: Create invoices while ensuring all required VAT-related documentation is attached. Inventory and Production

4. Internal Material Usage Entry: Log the usage of samples by sales representatives into the system for proper inventory tracking.

5. Checking of Inventory: Review stock levels, reconcile records, and flag discrepancies. 6. Computation of Materials for Production: Calculate required quantities based on production demands. Financial Reporting

7. Sales Report Preparation: Summarize sales data, analyze trends, and identify opportunities for improvement. 8. Account Reconciliation: Investigate discrepancies in accounts receivable and payable, reconcile balances, and adjust incorrect entries.

Evaluations and Payroll

9. Supplier Evaluation: Assess supplier performance based on pricing, quality, and timeliness to ensure alignment with organizational standards.

10. Sales Commission Computation: Accurately calculate commissions for sales executives based on their performance metrics.

11. Payroll Computation: Process employee salaries, benefits, and deductions while adhering to labor laws. Compliance and Documentation

12. FSC and ISO Audit Responsibility: Prepare documentation and coordinate audit processes for FSC and ISO certifications. 13. Petty Cash Custody: Manage petty cash funds with proper expense tracking and replenishment protocols. 14. LC Documents Preparation: Compile documents for letters of credit and submit them to the bank. 15. Commercial Invoice and Packing List Preparation: Draft and file these documents with the Chamber of Commerce for material export.

March 2012-August2013

Nestle Business Services

Philippines

Position: Accounting Operation Associate

Job Description:

A. Manual Posting/General Ledger Recon

Prepare analysis/calculation and create manual journal requests received from Nestlé Affiliates in an electronic format. When applicable route it for approval in accordance with the approval authorization list.

Prepare account reconciliations, identify and investigate unreconciled balances, differences in balances of various source and subsidiary ledgers and/or reports; investigate and document incorrect entries for accounts.

Resolve and close outstanding reconciling items and perform approved write-offs. This includes routing reconciliation differences requiring Market business knowledge or managerial judgment as jointly defined.

Make the Final Reconciliation Template available to the Market Company per jointly agreed schedule.

Encoding and monitoring real time posting and GL reconciling or any ad hoc activities/reports in tracking list for SLA purposes.

Process urgent manual journal request within the lead time required by the requestor.

Initiate and document process improvements.

B. Financial Reporting

Prepares and computes for the royalty to be paid in Nestle head office.

Prepares Sales by Partner report.

Assigned to prepare Income Statement and Balance Sheet report.

Populate Income Statement and Balance Sheet for CACT/Magnitude reporting for different Nestle Affiliates and resolve blocking controls thereafter.

Prepares survey report needed by Nestle Affiliate to comply in their government requirement.

January 2009-March 2012

Equicom Savings Bank

Philippines

Position: Finance Assistant

Job Description:

A. Finance

Records the Division’s expense in a monitoring log and prepares monthly summary

Preparation of monthly MIS reports for submission to management

Prepares monthly finance charges and payment reports for inclusion and consolidation with the Division’s gross sales volume report

B. Accounting

Prepares & encodes accounting entries based on reports received and/or submitted by other units

Prepares schedules of balance sheet accounts on a monthly basis

Performs reconciliation of the following accounts:

Cash in Bank (BDO, UCPB, Bank of America, JP Morgan Chase, Bank of New York, Robinsons Bank and others as will be opened by the division)

Credit Card Receivable

Credit Card Payment

AP E-Money

Other Assets-Creditable Withholding tax

Enlists summary report of all long outstanding unreconciled float items for reporting to Finance Head

Performs manual posting of corrections/adjustments to cardholders’ accounts based on the templates submitted by the different units as a result of the unit’s investigations and verifications

Assists in the month-end closing procedures, including preparation and finalization of financial reports to be submitted to top management

Coordinates with Operations and other units in handling and resolving customer complaints, adjustments to cardholders’ accounts and GL adjustments Certificate Received:

Certificate of Eligibility- Career Service Professional UAE Driver’s License

Education:

Tertiary

2000-2004 Unibersidad De Manila(formerly City College of Manila) Escolta Manila

Bachelor of Science Major in Accountancy

Secondary

1996-2000 TheCardinal Academy

Pandayan Meycauayan, Bulacan

Elementary

1990-1996 St. Francis School

Pandayan Meycauayan, Bulacan

Personal:

Age: 40 Years Old Skills: Knowledgeable on MS Office, Open Office, Solomon Program, Great Plains, SAP and ERP (Specialty: MS EXCEL) Birthday: July 24, 1984

Civil Status: Married

Nationality: Filipino

Visa: Husband’s Visa

Reference:

References available upon request.

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