Office Administrator Continuous Improvement

DANILO ALMAZAN

Waipahu, HI *****

573-***-**** - *********@*****.***

PROFESSIONAL SUMMARY

A highly organized and detail-oriented Office Administrator supervisor with 20 years of experience, proficient in managing daily office operations, coordinating schedules, handling communication, uphold and enforce security standard, maintaining administrative systems to ensure efficient workflow and seamless support for team members. Skilled in prioritizing tasks, maintaining confidentiality, and utilizing office technology to optimize productivity. Leadership management techniques, demonstrating strong leadership and analytical skills. SKILLS

• Operational Efficiency

• Sourcing Strategies

• Teamwork and Collaboration

• Customer Service

• Attention to Detail

• Problem-solving abilities

• Multitasking Abilities

• Reliability

• Excellent Communication

• Critical Thinking

• Organizational Skills

• Team Collaboration

• Active Listening

• Effective Communication

• Adaptability and Flexibility

• Decision-Making

• Microsoft Office

• Team building

• Task Prioritization

• Self Motivation

• Interpersonal Skills

• Analytical Thinking

• Conflict Resolution

• Professionalism

• Interpersonal Communication

• Excel Spreadsheet Preparation

• Basic Mathematics

• Record-keeping

• Written Communication

• Data entry

• Attention to detail

• Record keeping and file management

• Office administration

• Administrative support

• Documentation and reporting

• Team building and leadership

• Office management

• Data confidentiality

• Work Planning and Prioritization

• Scheduling

• Time management

• Employee supervision

• Data analysis

• Document control

• Resourceful and analytical

• Powerpoint slide presentation

• Events coordination

• Technical support

• Information management

• Contract administration

• 24 wpm typing speed

• Leadership skills

WORK HISTORY

08/2004 to 08/2024 Unit Supply Specialist (92Y)

US Army – Independence, KS

• Harmoniously working with other employees and customers Provided training on proper administrative management techniques to junior personnel, enhancing their skills and contributing to overall team effectiveness.

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Demonstrated adaptability by quickly adjusting plans in response to changing mission requirements or unforeseen circumstances.

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Provided briefings with Powerpoint slide and monthly communications to promote property acquisition, accountability and regulatory compliance.

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Mentored and guided team members on solving problems related to accountability and meet regulatory requirements.

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Supported all military and civilian customers through engagement, technical assistance and different varieties of service.

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• Managed staff of 10 employees for oversight of administration personnel. Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.

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Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.

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Supervised staff and delegated tasks to maintain positive, productive administrative operations.

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Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.

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• Updated reports, managed accounts, and generated reports for company database. Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.

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Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.

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Managed sensitive information discreetly, ensuring proper storage and disposal practices were followed at all times to maintain confidentiality compliance standards.

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Nurtured a positive work environment by addressing employee concerns promptly and fairly, fostering open communication channels between staff members at all levels of the organization.

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Trained employees in company and regulatory compliance requirements to promote conformance.

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Managed complex calendars, coordinating meetings and appointments to maximize executive availability and effectiveness.

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Improved office efficiency by implementing streamlined administrative processes and procedures.

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Greeted visitors, employees and clients politely and professionally for excellent reception service.

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Reduced operational costs through effective management of staff schedules, resources, and vendor relationships.

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Interviewed, recruited and onboarded new staff for high-performing administration teams.

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Developed and implemented improved filing systems for enhanced order and accuracy.

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Coordinated customer, vendor and stakeholder relations for smooth communication flows.

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Enhanced team productivity by providing ongoing professional development opportunities and regular performance feedback.

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• Verified customer information for orderly, up-to-date online systems. Streamlined communication processes within the organization, enhancing overall efficiency across departments by eliminating unnecessary delays or miscommunications among team members.

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Spearheaded complex projects from inception through completion while adhering to strict deadlines without compromising quality or integrity.

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Coordinated annual compliance audits, ensuring all administrative processes met regulatory requirements and standards.

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Enhanced communication channels within organization by implementing new internal messaging system.

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Enhanced organizational efficiency, leading transition to cloud-based data management system.

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Enhanced interdepartmental collaboration, facilitating regular coordination meetings to align department goals.

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Improved office space utilization by redesigning layout, creating more efficient and pleasant working environment.

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Initiated green office program, reducing waste and promoting recycling among staff.

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Implemented new filing system to streamline document retrieval, significantly reducing time spent on searching for files.

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Coordinated with IT department to upgrade software, resulting in improved data security and system performance.

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Reduced operational costs by overseeing transition to energy-efficient office equipment.

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Optimized scheduling and event planning for executive meetings, enhancing productivity and time management.

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Conducted regular performance reviews to identify areas for improvement and develop action plans for administrative staff.

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Increased team productivity with introduction of flexible work schedules and remote working options.

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Streamlined travel arrangements for executives, optimizing itineraries and reducing travel expenses.

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Streamlined office operations, significantly reducing paperwork processing time by implementing digital document management systems.

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Improved employee satisfaction by developing and instituting comprehensive training program for new hires.

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Led administrative team in supporting department heads, ensuring smooth day-to-day operations.

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• Enhanced overall security by conducting comprehensive risk assessments and implementing tailored security plans.

Verified excellence in regards to security programs, strategies and plans within fast-paced and high-risk environments.

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Customized security training programs to address specific needs and vulnerabilities within organization.

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Analyzed security trends and reports, adapting strategies to counter emerging threats effectively.

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EDUCATION

06/2004 High School Diploma

WAIPAHU HIGH SCHOOL - Waipahu, HI

SECURITY CLEARANCE

Secret (Renewed 2023)

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