Administration Assistant Finance Manager

Ashley Hove

Administration Assistant

************@*****.*** +263-**-***-**** Marlborough, Harare

Dear Hiring Manager,

I am writing to express my interest in the Receptionist position at your esteemed organization. With a solid background in accounting and a proven track record of providing high-level administration support, I am confident in my ability to contribute effectively to your team. In my current role as an Administration Assistant, I am responsible for assisting the Finance Manager in managing accounts payable and receivable, reconciling bank statements, and preparing financial reports. I am well-versed in using accounting software such as QuickBooks and Microsoft Excel to accurately record and analyze financial data. Additionally, I have a strong understanding of general ledger and financial statement preparation, which has allowed me to ensure the accuracy and integrity of financial records. In addition to my accounting expertise, I have also developed strong administrative skills that have allowed me to efficiently handle office tasks and support staff members. I am proficient in scheduling meetings, maintaining files and records, and coordinating travel arrangements. My ability to prioritize and multitask has enabled me to effectively handle competing demands in a fast-paced work environment. I also assist the Finance Manager in updating the policies and procedures and ensuring that the company complies with Health and Safety Regulations.

Furthermore, I am highly organized and detail-oriented, traits that have been instrumental in my ability to identify and resolve discrepancies in financial data. I am committed to maintaining confidentiality and upholding the highest standards of integrity in all aspects of my work. Thank you for considering my application. My certificates are available upon your request and am available for interview at your convenience. I very much look forward to hearing from you as appropriate.

Sincerely,

Ashley Hove

Ashley Hove

Administration Assistant

************@*****.*** +263-**-***-**** Marlborough, Harare Summary Skills

Experienced Administrative Assistant adept at

providing efficient office support. Skilled in

operational issues and time management. Proficient in scheduling, ordering supplies, and performing

clerical tasks with attention to detail. Strong

organizational and data analytical skills.

Experience

Reception, Customer Service, Administrative

Support, Organization and Time Management

Good analytic and problem-solving skills

Accounting software proficiency

Microsoft office including Access, Excel, Word and PowerPoint

Administration Assistant • WASTiNNOVA Africa

October 2023-Present

Providing comprehensive administrative

support to senior management, including

preparing and distributing correspondence,

memos, and reports, and handling calls and

customer queries.

Maintaining records and databases,

ensuring data integrity and confidentiality,

and managing office supplies procurement

and invoice capturing.

Assisting in budgeting and financial

reporting, including monitoring expenses,

preparing quotations, and following up on

payments.

Organizing company events, meetings, and

conferences, and conducting research to

support decision-making and strategic

planning.

Collaborating with cross-functional teams

to ensure seamless workflow and reporting

to the Finance Manager, while performing

general administrative tasks to maintain a

professional office environment.

Managed front desk operations in a high-traffic

office, improving customer satisfaction by 25%

through efficient handling of inquiries and

prompt resolution of issues.

Assisted in the preparation of monthly

financial reports, contributing to a 10%

increase in accuracy and timeliness of

financial data.

Answering and screening incoming phone calls,

forwarding them as needed.

Ensuring the reception area is tidy, stocked

with necessary stationery, and presents a

professional image.

Ensuring the reception area is tidy, stocked

with necessary stationery, and presents a

professional image.

Ordering office supplies, updating calendars,

scheduling meetings, and performing clerical

duties such as filing and copying.

Qualifications

Relevant Info

Referees

Mr. Nyakatswau– Finance Manager, WASTiNNOVA, +263 773-***-****/ +263 864*-****** Mr. Sengeredi – Marketing Manager, Quest Paints (PVT) Ltd, +263-**-***-**** Front Desk Receptionist (Intern) • Quest

Paints (Pvt) Ltd

Aug 2021-Sept 2022

Clean Class 4 Driver’s License

Valid Passport Available

BComm.Hons. Risk Management and Insurance 2023 at National University of Science and Technology, Zimbabwe

Post Graduate Certificate in Business Administration from Impact Training Institute (In Progress) GCE ZIMSEC, Advanced and Ordinary Levels, 2018 and 2016

Contact this candidate