Human Resources Management
Resume:
LINDA NDEBELE
PERSONAL DETAILS
Candidate
Linda Hebert Ndebele
Identity Number
771********** (RSA)
Availability
Immediate
Location
Johannesburg
EDUCATION AND TRAINING
Year Matriculated
1994
Last School Attended
Phumanyova High School
Year
Course
Institution
2021 (Current Studies)
MTech in Management Sciences (HRM)
Durban University of Technology (on hold)
2016
B. Tech Degree in Human Resources Management
Durban University of Technology
1999
National Diploma in Human Resources Management
Durban University of Technology
1996
Human Resources Management (N4 & N5)
Durban Central Technical College
SHORT COURSES
Supervisory Management Skills,
University of Pretoria
Time Management
University of Pretoria
Conflict Management
University of Pretoria
Disciplinary Codes & Grievance Procedure
University of Pretoria
Human Resources Business Partnering Course
University of Pretoria
Customer Care
University of Johannesburg.
Competency Based Interviewing
University of Pretoria
2016
Reg No: 50421834
Human Resources Practitioner
SA Board for People Practices
CAREER HISTORY
Period
12 June 2023 to date
Company
University of Pretoria
Position
Senior Human Resources Officer - Generalist (Contract)
Responsibilities
Attend to, resolve and provide advice on HR administrative queries, but not limited to;
Temporary appointments (staff and students), Promotions, Benefits (Medical Aid, Group life and staff rebates on tuition fees), Payroll admin, Learning & Development, HR policies, Job Evaluations, Performance management process and system, Termination of service, Certificates of service, Work and residence visas, UIF documentation and U-filing assistance and claims, Long service awards, Staff Records, IRPS's, Payslips, Leave Enquiries, Interaction and feedback to Unions, Provide guidance on all HR processes and procedures; Provide guidance and advice to line managers on submissions, Monitor position budgets, Investigate and resolve discrepancies on HR data., Create Purchase Orders and expense reports, Processing and verifying of: New appointments (permanent and temporary); Contract extensions (temporary staff); Claims and overtime; Annual increases (externally funded appointments); Performance bonuses (externally funded appointments); Merit Increases; Benefits (Medical aid, provident fund, group life); Termination of employees; Allowances ; Promotions/Demotions;
Retirements.
Probation Administration
Initiate and finalize the online end of probation process and confirmation of appointments processes.
Process confirmation of appointments after successful completion of probation.
Notifying staff on the outcome of their probation assessments.
Follow up with Line Managers on outstanding end of probation processes.
Assist Line Managers in implementing probation extension in line with legislation and HR policies and procedures as delegated.
Placements and Promotions
Implement the outcomes of job evaluation in consultation with Line Management.
Arrange placement and promotion meetings in line with approved processes and procedures.
Notify staff of the outcome of their promotion and placements.
Process the promotions and placement outcomes on the system.
Employment Relations Support
Advise Line Managers on processes to be followed according to the University of Pretoria's disciplinary code and procedures in consultation with the Employment Relations (ER) Division and Business Partner.
Assist with initial investigation where required in consultation with the Employment Relations Division and Business Partner
Processing the disciplinary and grievance outcomes.
Interact and assist the ER division relating to any disciplinary and grievance matters as delegated by the Business Partner.
Assist staff and management with information on the online grievance process.
Recruitment and Selection
Initiate the sourcing process of staff and ensuring compliance to policies and procedures as well as set timelines.
Complete and compile all documentation relating to the recruitment process (submissions, minutes, agendas).
Draft and place adverts on the UP-Career portal an on any other external platforms approved for advertising.
Conduct the initial screening of applicants.
Schedule and attend shortlisting meetings (included all logistical arrangements).
Advise Line Managers on EE profiles for their respective portfolios and provide advice on appointment prioritization.
Collaborate with recruitment agencies as and when necessary and conducting quality checks on response handlers.
Undertake all logistical arrangements for interview processes.
Arrange and schedule interviews and ensure accurate record of interview proceedings.
Conduct qualification and reference checks and arrange for candidates’ skills or psychometric assessments in liaison with the Business Partner.
Extend offer of employment (including calculations of packages in line with the Remuneration policy). • Communicate with unsuccessful applicants.
Ensure that successful prospective staff submit all the requisite documents required for appointment.
On boarding of new staff
Prepare the documents for facilitating the online boarding of new staff.
Provide guidance to new staff on the on boarding process.
Provide clarity on policies and procedures as and when required.
Exit Management
Process staff terminations.
Assist staff with the completion of the online exit questionnaire and where staff cannot complete the online exit questionnaire conduct a face-to-face interview.
Update HR Management on issues raised during exit interviews.
Period
01 February 2023 to 31 May 2023
Company
University of Johannesburg (SARChI) within the College of
Business & Economics
Position
Project Coordinator (Contract)
Responsibilities
Manage and coordinate all aspects of the day-to-day running of the
project.
Interface between project management and all other UJ departments for
contracts, payroll, finance, and other admin requirements of the project
and provide administrative and secretarial assistance to the project lead.
Plan and coordinate business trips, flights, accommodation, and ground transportation for project lead and other project staff as required.
Provide all the administrative assistance for the workshops, seminars,
conferences of the project as required, from hotel booking to venue management, to liaison services, flights, accommodation, and
reimbursement processes.
Accountable for a broad range of administrative duties such as booking and coordinating meeting arrangements, providing, and compiling business critical information, preparing agendas, meeting minutes, etc.
Prioritize inquiries and requests and respond according to urgency.
Assist when needed with PowerPoint presentations or organizing research documents.
Follow up on action items related to financial and other project reporting,
schedule meetings, conference calls, and offsite meetings as required to
meet project deadlines.
Set up and maintain repository of all project documentation –
administrative, financial, and otherwise – as needed for reporting.
Period
01 October 2021 to 30 November 2022
Company
University of Mpumalanga
Position
Senior Human Resources Officer – Generalist (Contract)
Responsibilities
To provide a comprehensive, proactive, and integrated HR advisory support & business partner service the designated portfolios, ensure the HR policies and procedures are implemented in line with the best practice and the respective legislation in an efficient and effective manner.
Responsible for recruitment and selection processes
Responsible for onboarding new employees
Provide effective and efficient advice, support, and administration within the set guidelines.
Engage on remuneration offers, benefits and prepare relevant admin packs services and HR Admin.
Provide support for Employee Assistance Programme and Employee wellness.
Provide employee relations function (handling of disciplinary and grievance cases, Providing ER advice to line managers and staff, Compiling reports and monitoring trends, working closely with Unions, Handling CCMA and Labour Court disputes, and conducting research and training.
Collect data and prepare required HR report
Provide an ongoing support to management in the respective portfolio.
Process staff terminations.
Assist staff with the completion of the online exit questionnaire and where staff cannot complete the online exit questionnaire conduct a face-to-face interview.
Update HR Management on issues raised during exit interviews.
Period
13 November 2020 to 02 April 2021
Company
University of Pretoria
Position
Senior Human Resources Officer - Generalist (Maternity replacement)
Responsibilities
Attend to, resolve and provide advice on HR administrative queries, but not limited to;
Temporary appointments (staff and students), Promotions, Benefits (Medical Aid, Group life and staff rebates on tuition fees), Payroll admin, Learning & Development, HR policies, Job Evaluations, Performance management process and system, Termination of service, Certificates of service, Work and residence visas, UIF documentation and U-filing assistance and claims, Long service awards, Staff Records, IRPS's, Payslips, Leave Enquiries, Interaction and feedback to Unions, Provide guidance on all HR processes and procedures; Provide guidance and advice to line managers on submissions, Monitor position budgets, Investigate and resolve discrepancies on HR data., Create Purchase Orders and expense reports, Processing and verifying of: New appointments (permanent and temporary); Contract extensions (temporary staff); Claims and overtime; Annual increases (externally funded appointments); Performance bonuses (externally funded appointments); Merit Increases; Benefits (Medical aid, provident fund, group life); Termination of employees; Allowances ; Promotions/Demotions;
Retirements.
Probation Administration
Initiate and finalize the online end of probation process and confirmation of appointments processes.
Process confirmation of appointments after successful completion of probation.
Notifying staff on the outcome of their probation assessments.
Follow up with Line Managers on outstanding end of probation processes.
Assist Line Managers in implementing probation extension in line with legislation and HR policies and procedures as delegated.
Placements and Promotions
Implement the outcomes of job evaluation in consultation with Line Management.
Arrange placement and promotion meetings in line with approved processes and procedures.
Notify staff of the outcome of their promotion and placements.
Process the promotions and placement outcomes on the system.
Employment Relations Support
Advise Line Managers on processes to be followed according to the University of Pretoria's disciplinary code and procedures in consultation with the Employment Relations (ER) Division and Business Partner.
Assist with initial investigation where required in consultation with the Employment Relations Division and Business Partner
Processing the disciplinary and grievance outcomes.
Interact and assist the ER division relating to any disciplinary and grievance matters as delegated by the Business Partner.
Assist staff and management with information on the online grievance process.
Recruitment and Selection
Initiate the sourcing process of staff and ensuring compliance to policies and procedures as well as set timelines.
Complete and compile all documentation relating to the recruitment process (submissions, minutes, agendas).
Draft and place adverts on the UP-Career portal an on any other external platforms approved for advertising.
Conduct the initial screening of applicants.
Schedule and attend shortlisting meetings (included all logistical arrangements).
Advise Line Managers on EE profiles for their respective portfolios and provide advice on appointment prioritization.
Collaborate with recruitment agencies as and when necessary and conducting quality checks on response handlers.
Undertake all logistical arrangements for interview processes.
Arrange and schedule interviews and ensure accurate record of interview proceedings.
Conduct qualification and reference checks and arrange for candidates’ skills or psychometric assessments in liaison with the Business Partner.
Extend offer of employment (including calculations of packages in line with the Remuneration policy). • Communicate with unsuccessful applicants.
Ensure that successful prospective staff submit all the requisite documents required for appointment.
On boarding of new staff
Prepare the documents for facilitating the online boarding of new staff.
Provide guidance to new staff on the on boarding process.
Provide clarity on policies and procedures as and when required.
Exit Management
Process staff terminations.
Assist staff with the completion of the online exit questionnaire and where staff cannot complete the online exit questionnaire conduct a face-to-face interview.
Update HR Management on issues raised during exit interviews.
Period
01 September 2016 to 31 October 2019
Company
University of Zululand
Position
Human Resources Generalist
Responsibilities
Recruitment and Selection
Build a talent culture which defines the organization’s philosophy, principles
and integrated approach to talent
Identify strategically critical positions and leadership roles and capabilities in
the organization into the future from the Workforce Plan
Set up processes and systems which will:
Attract a sustainable pool of talent for current objectives and future
organization needs.
Achieve employment equity progress in the spirit of the legislation to
achieve transformation
Implement the plans for succession to key roles
Agree on appropriate roles for relevant stakeholders in the development and
management of talent
Monitor and report on talent management key results areas and indicators.
HR General Administration
Benefits Administration and on-boarding
Performance Management, Administration and Monitoring of Employees’ Probation
HR Governance and Communication
Budget Coordination
Period
01 May 2012 to 30 June 2016
Company
University of Pretoria
Position
Senior HR Officer (Generalist)
Responsibilities
Provide HR support services to academic departments.
Assist clients to do workforce analysis in their business units and facilitate the implementation of the outcome thereof.
By way of research, practice reviews and consultations utilize the most effective techniques for the talent acquisition and retention of key talent, categorizing them into engaged, unengaged and misaligned talent.
Facilitate effective strategies to develop, connect and engage key talents are being implemented.
Resourcing, HR Administration, HR Generalist, Benefits Administration and General HR queries.
Period
01 July 2010 to 30 April 2012
Company
University of Johannesburg
Position
Human Resources Officer (HR Generalist)
Duties
Support HRBPs in relevant HR interventions
Manage Recruitment process from Vacancy to Placement
Drafting of adverts and Response Handling of applications
Prepare interview packs and interview logistics.
Conduct reference checks for new employees
Drafting of HR Correspondence Letters
Perform on-boarding and Induction to new employees.
Manage Vacancy Tracking Sheet
Booking of venues for workshops, meetings, travel, accommodations, and interviews
Processing of HR related invoices
Provide guidance to line managers and staff in HR policies and Conditions of Services
Draw and analyze Monthly reports using Oracle systems
Maintaining ELG organograms
Administer appointments and staff changes on the HR system
Respond to HR related queries from line and Human Resources Business Partners.
Identify and report on potential risks in areas of work and processes and escalate where necessary
Confirmation of employment
Coordinate Performance process
Coordinate HRBP Projects
Attend to customer queries
Period
01 August 2007 to 30 June 2010
Company
University of KwaZulu-Natal
Position
Senior Benefits Officer
Responsibilities
Appointment’s administration and Data capturing
Draw up all the Contracts for Permanent and temporary appointments.
Capture all the personal details and payroll information of every appointee on the ITS System for remuneration purposes, Open new files for all new staff members after acceptance of offer, ensure that Line Managers submits progress reports every 3 months of the probation period. calculate salary packages, Process the Acting allowance, secondment, Promotion and Transfer appointments.
Benefits administration
Car Scheme administration, medical aid administration
Sign up new staff members on the medical aid, inform medical aid whenever there is an addition or withdrawal from the principal member, Calculate the medical aid contribution,
Pension Fund and Group life administration
Collate all documentation relating to Pension Fund and forward it to Pension Fund Administrators, Process Computer Loans (Pre-approval admin) and Loan terminations.
Leave administration and records management.
Capture and verify leave records on the system, Calculations of leave pay-outs,
Process leaves terminations.
Dissemination of information and reporting management
Liaise with Salaries, staff members as well as pension fund for payment arrangements, Compile accurate statistics & information for monthly management information reports.
Exit administration and filing (Resignation, Dismissal, Retirement, Ill Health, Death, etc)
Complete the Pension withdrawal forms and send them to Pension fund for processing, Capture the end dates on the system, and inform all the relevant departments about the staff’s exit,
HR Consultation
Consult and Provide guidance with Line Managers of the Faculties/Divisions and staff in General on all HR issues, Conditions of service, Policies and Procedures.
Team / Departmental support
Maintain positive team spirit with work colleagues, assist & provide advice and guidance to staff and colleagues when needed.
Period
01 July 2000 to 31 July 2007
Company
Durban University of Technology
Position
Human Resources Officer (Generalist)
Responsibilities
Typing and Distribute adverts internally, and externally, Receiving CVs of applicants - Preparing applicants schedules, prepare interview files with all details of short-listed applicants for the interviews, Schedule interview dates, time and venues, Contact shot-listed candidates.
Travel Arrangements with Rennies Travel.
Type letters of appointments and regret letters. - Processing and capturing Salaries and Payroll.
Information using ITS Integrator.
Appointing new staff members and creating staff numbers and do the filing for section.
Updating personnel information in the ITS, Process Garnishee orders, Open and Maintain Staff Personnel files and records, Prepare and capture all recruitment, training related files, typing monthly reports, typing invitations, agendas and memoranda, capturing leave using ITS System, draw up Secondment letters, Prepare Leave Gratuity and Pro Rata Bonus for Resigning staff members.
Evaluation of Exit interviews, complete the Pension Withdrawal forms and post them to Pension Fund Offices (Alexander Forbes), completing UIF forms
Period
8 months
Company
M L Sultan Technikon ‘s Human Resources Department
Position
Labour Relations Trainee (08 November 1999 - 30 June 2000)
Part-time Lecturer/ Tutor (Business Management) (1 year)
Responsibilities
Typing the correspondence for the Labor Relations Manager, update grievances files, invite candidates for interviews, all HR Administration and maintaining the staff files in the filing room.
Period
6 MONTHS (In-service Training)
Company
Kwa-Zulu Natal Department of Transport
Position
Assistant Personnel Officer
Responsibilities
HR General Administration
REFERENCES
Name
Ms T Kwinana
Position and Company
Executive Director: HR, University of Johannesburg, Corner of Kingsway and University Road, Auckland Park 2092.
Tel & E-mail
011-*******, 083******* ********@**.**.**
Name
Dr M Perumal
Position and Company
Director: Human Resources Development, Durban University of Technology, 41 Centenary Road, Steve Biko Campus Durban 4001
Tel & E-mail
031-*******, ********@***.**.**
Name
Mr MZ Dlamini
Position and Company
Executive Director- HR Strategic, University of South Africa, Pretoria Campus
Tel & E-mail
083-*******, *****@*****.***
Name
Ms Kgomotso Lekgari
Position and Company
HR Service Coordinator, University of Pretoria
Tel & E-mail
082-*******, ********.*******@**.**.**
Contact this candidate