Supply Chain Procurement Manager

RAPHAEL MAOCHA

NO.** Mupani Avenue, Marimba Harare, Zimbabwe Cell: +263*********; +263********* &

+263********* Email:*************@*****.*** Driver’s License: Clean Class 2 PERSONAL STATEMENT

Organized and detail-focused Supply Chain Expert with over 8 years of experience in providing support to the Procurement Management Unit and other Divisions or Units. Producing a report for Board Committee (Board Pack) and Executive Reports. Proficient in supplying quickresponses to procurement inquiries from internal management and potential clients. CAREER OBJECTIVE

To obtain a best position in technologically driven and dynamic organization that will value,expose and allow me to fully utilize my skills, advance in my career and to ultimately achieve my goal of becoming a Global Supply Chain Professional.

AREAS OF EXPERTISE

Procurement, Inbound Logistics, Outbound Logistics and Warehousing Management

Annual Procurement Planning

Tender Administration

Contract Management

Negotiation

Producing Executive Reports

Monitoring and evaluation of the procurement plan

Performance Measurement metric

Project Management

SKILLS

Job Related Skills: Excellent knowledge of the Public Procurement and Disposal of Public Assets Act [Chapter 22:23] General Regulations and its Ammendments, Financial acumen, aptitude for technology, project management skills, team management skills,negotiation skills

Personal Skills: Team Collaboration, Time Management, Interpersonal skills, Critical Thinking, Analytical and Problem Solving Skills.

Communication Skills: Strong communicator with excellent spoken and written English (Fluent) and Shona (Native).

Computer Skills: Proficient use of MS Office Suite (Word, Excel, Access, Outlook, and PowerPoint) E-gp System, Accounting Package: Navision, SAP, Palladium and SAGE. PROFESSIONAL WORK EXPERIENCE

Procurement Manager at Zimbabwe National Statistics Agency (ZIMSTAT) Current reporting to the Director General [August 2021 - Present]

Zimbabwe National Statistics Agency (ZIMSTAT) https://www.zimstat.co.zw/

Producing a report for Board Committee (Board Pack) and Executive Reports

Responsible for planning and operational control of the procurement function to ensure smooth flow of procurement activities for goods and services at the most economical and advantageous terms to the company and donor partners i.e. UNFPA, USAID and MOFED

Reviewing procurement plan for submission

Undertaking research and analysis into the supply market and customer requirements, including gathering information from a variety of sources, analysing data, identifying trends and preparing reports and recommendations

Monitoring and evaluation of the procurement plan

Design and review a supply market analysis model

Design and review a record adequacy assurance model

Monitoring and evaluation of contracts

Critical player in recruitment and job design of procurement management unit members

Supervising and appraising procurement officers

Appraising the Management and rest of staff on all procurement matters and regulations as guided by PPDPA Act [Chapter 22:23]

Sensitisation of users and PMU staff on Procurement legal framework

Design and review of sourcing framework

Design and review of contract management framework

Design and review of challenges management framework

Design, implement and review risk management on contracts

Controlling the procurement budget

Design and review of procurement performance measurement framework

Design and review of compliance framework

Design and review of procurement data and information management models

Design and review of PMU standard operating procedures

Facilitate knowledge building and knowledge sharing

Develop performance measurement metrics for PMU members

Reviewing procurement tracker data sets

Review contracts

Clarify bidding documents and request for bids clarification

Supervise examination of bids

Develop debrief models

Chief Procurement Officer at National Pharmaceutical Company (NatPharm) reporting to the Director Procurement [2020]

National Pharmaceutical Company (NatPharm) https://www.zimstat.co.zw/ Responsible for planning and operational control of the procurement function to ensure smoothflow of procurement activities for goods and services at the most economical and advantageous terms to the company and donor partners i.e. Global fund, UNDP and MOHCC. Responsibilities:

Assist the Procurement Manager in formulating capital and operational budgets for the department annually.

Implement set policy and guidelines for delivering commercial and cost-effective procuring process for the business.

Managing coordination of key Supply Chain key stakeholders including, Planning, Group Treasury and Operations to ensure optimization of working capital

Preparation of Annual Procurement Plan for all Procurements i.e. NatPharm projects and/or Donor projects

Preparation of Adhoc Reports on monthly basis

Manage Donor project(s) i.e. United Nations Development Programme (UNDP), Global Fund), National Aids Council (NAC), Ministry of Health and Child Care (MOHCC) and procurement of equipment, materials, supplies and services for the company for the purpose of ensuring compliance with policies, procedures and statutory regulations i.e. PPDPA Act [Chap 22:23]

Manage the preparation of import permits and duty free certificates

Ensure that all processes by Procurement and Shipping officers comply with the Public Procurement and Disposal of Public Assets Act, provisions and other company procedures.

Undertaking research and analysis into the supply market and customer requirements, including gathering information from a variety of sources, analysing data, identifying trends and preparing reports and recommendations

Negotiate and manage contracts including disposals

Determine applicable procurement methods to be used when requests are received from users or the procurement plan.

Prepare tender documents as guidance and advice to users and Procurement officers.

Review tender terms and conditions prepared by users and Procurement officers.

Participate in tender evaluations to give advice to teams.

Appraising the Management and rest of staff on all procurement matters and regulations as guided by Donors and MOHCC requirements

Monitoring current global supply chain trends

Procurement Officer at National Pharmaceutical Company (NatPharm) [July 2016 –2019] reporting to the Chief Procurement Officer

National Pharmaceutical Company (NatPharm) https://www.zimstat.co.zw/ Duties/Exposure

Preparation of Internal Purchase Requisition (IPR’s)

Preparation of specifications

Raising Purchase orders using Navision system (NAV)

Preparation of bid documents, their publication and evaluation in compliance with procurement- regulations

Providing support to the implementation, transition and management of the contracts

Preparation of contracts and award lists

Adherence & Compliance to Public Procurement and Disposal of Public Assets Act[PPDPA]

Preparation and Administration of Tenders

Preparation of Annual Procurement Plan for all Procurements i.e. NatPharm projects and/or Donor- projects

Preparation of Adhoc Reports on monthly basis

Negotiating contractual arrangements with suppliers to ensure that value for money and excellent service levels are maintained and optimized across all categories of expenditure

Procurement Management for Ministry Of Health And Child Care-Donor funded projects

Appraising the Management and rest of staff on all procurement matters and regulations as guided by Donors requirements

Maintaining files and enhancing GLOBAL FUND and NAC procurements

Ascertaining UNDP funds through strategic procurement

Contributing to the development of procurement documentation, including acquisition plan,procurement schedule, request for offers, evaluation plan, negotiation plan and purchase recommendation

Supplier selection & Supplier relationship management

Shipment tracking

Formulating and implementing SLA agreements with key suppliers

Undertaking research and analysis into the supply market and customer requirements, including gathering information from a variety of sources, analysing data, identifying trends and preparing- reports and recommendations

Ensuring availability of supplies at all times by providing accurate forecasts and effective communication

Establishment and implementation of approved procurement procedures

Maintenance and repairs of assets

Operations Intern at DHL Express Zimbabwe (August 2012 up to August 2013) reporting to the- operations Supervisor.

DHL Express https://www.dhl.com/

Duties/Exposure

Processing purchase requisition

Supplier Selection

Maintenance of optimal stock

Designing appropriate reporting and monitoring mechanisms that clearly highlight cost savings achieved by category / supplier and validate supplier performance and concerns.

Ensuring adherence to procurement budget

Contributing to the development of procurement documentation, including acquisition plan,procurement schedule, request for offers, evaluation plan, negotiation plan and purchase recommendation.

Management of inbound and outbound logistics

Warehousing management using (SAP SYSTEM)

Generating periodic and ad-hoc reports for all shipments and Stock control

Ensuring that all received items are moved timely into the Main Warehouse

Generating periodic and ad-hoc reports for all shipments and Stock control

Flight Attending

Receiving, storing and issuing of goods

Supervise off-loading of the shipments (Private DHL Plane) make sure it is properly undertaken.

Scrutinize all air waybills together with ZIMRA officials so as to ensure that the shipments areof correct quantities and quality as manifested on the waybill.

Recording all quantities delivered short /missing), quantities lost in transit and quantities damaged if any. All observations must be recorded immediately.

Plans schedule for cargo distribution

Arranging and controlling receipts and dispatching of goods

Routing of loading vehicles

Tracking shipments from origin up to the point of destination

Manifesting shipment documents in ZIMRA AYSCUDA systems for duty calculation

Process daily shipments flows for Physical examination with ZIMRA, MCAZ and Port health TERTIARY QUALIFICATIONS

Currently Studying Towards Masters Degree in Project Management (Msc PM) Eastern Southern African Management Institute

Masters Degree in Purchasing and Supply Chain Management (Msc PSCM) Bindura University of Science Education

Diploma Procurement and Supply-Chartered Institute of Procurement and Supply (CIPS)

Bachelor of Science Honors Degree in International Purchasing Logistics and Transport (BSPLT) Chinhoyi University of Technology (Zimbabwe). Degree Class: Grade B (2:1) SECONDARY SCHOOL PROFILE

Ordinary level: Makumbe High School (2003-2006)

7 ‘O’ level passes including English Language and Mathematics Advanced level: Makumbe High School (2007-2008)

3 ‘A’ level passes including Business studies and Accounting REFEREES

Mrs. Mazvita Chabayanzara Mrs.Sarudzai Matsike

National Pharmaceutical Company National Pharmaceutical Company Cell: +263-***-***-*** Cell: +263-***-***-***

Mrs. Eustina Vhiriri Ms.Lerato Janice Mothabi

ZIMSTAT DHL Express Zimbabwe

Cell: +263-***-***-*** Cell:+263-***-***-***

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