Administrative Assistant Support
Resume:
Debbie
Mayoff Darby
************@*****.***
Suisun City, CA 94585
CONTACT
SKILLS
• MS Office proficiency
• Staffing and scheduling
• Office administration
• Mail handling
• Purchasing
• Customer-Service oriented
• Telephone skills
• Scheduling
• Personable and outgoing
• Administrative support
• Expense reporting
• File Management
• HRIS System experience
• Pre-employment procedures
• MS Teams
• Data entry
• Time management
Documentation and
recordkeeping
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Results-oriented Administrative Assistant with experience in federal government policies and procedures. Skilled in scheduling and coordinating meetings, maintaining organized calendars, and handling sensitive information. Proficient in MS Office and experienced in administrative support. Strong attention to detail and excellent customer service skills.
PROFESSIONAL SUMMARY
November 2023 - Present
Administrative Assistant
Clear Global Service, Davis, CA
February 2023 - July 2023
Human Resources Assistant
Bolt Staffing, Vallejo, CA
March 2020 - June 2022
Operations Coordinator
Astro Pak, Fairfield, CA
EXPERIENCE
Federal Contractor at the Natural Resources Conservation Service under the USDA.
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Administrative Assistant for the State of California Deputy for Natural Resource Conservation Services. Responsible for scheduling appointments and meetings. Keep records of staffing schedules. Coordinate meetings rooms within multi organizations. Prepare rooms for events.
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Experience with the Federal Government policies and procedures. Handled sensitive information.
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• Company Overview: Greater Vallejo Recreation District Processed hundreds of employee termination files organized and prepared them for storage
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• Created filing system for I-9 documents
• Audited I-9 documents
Researched and documented Employee Policies comparisons with other cities
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Directed candidates for pre-employment fingerprinting and TB testing as required by law
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• Greater Vallejo Recreation District
Supported Operations Manager coordinating jobs and staffing as required
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• Created purchase orders per company procedures
Oversaw inventory activities, including materials monitoring, ordering chemicals and safety supplies
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Scheduling and calendar
management
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May 2006 - September 2017
Human Resources Coordinator
Meyer Corporation, Vallejo, CA
Collaborated with vendors to coordinate delivery of equipment to job sites
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Data entered new customer orders as well as processed paperwork for completed work
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• Supported with administrative tasks for the sales team
• Managed timecard changes and edits for field employees
• Responsible for office expense reports and travel arrangements Greeted visitors and assisted employees with entry into the corporate office via the security gates
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Managed the monthly random drug seen program for DOT and Non- DOT employees
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Experience working with all levels of staffing and comfortable with confidential information
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• Prepared U.S
• Mail and UPS /FedEx packages for pickup
Oversaw inventory activities, including materials monitoring, ordering and supply stocking or re-stocking
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• Coordinated and created safety talks
• Attended safety meetings
Created the schedule for all office staff to work the annual outlet sale at two locations
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• Organized all employee events and awards
Conduct reference verifications, background checks and pre- employment drug screens on all selected candidates
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Conducted New Hire orientation sessions and prepared new hire paperwork for payroll
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Bachelor of Arts
California State University Sacramento
EDUCATION
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