Supply Chain Accounts Payable

Martin L Tracy

*** *********** *****, *** **** CA 95110

Cell: 408-***-**** - ****.*******@*****.***

Professional Summary

10+ Years of experience in Contract Management, Supply Chain, Cost Control, Purchasing and Procurement, Direct

and Indirect Buyer, Accounts Payable/Accounts Receivable.

Strong planning, organizing and time management skills that includes meeting tight deadlines without compromising quality.

Ability to define and solve problems, collect data, establish facts and draw valid conclusions in fast paced environments.

Demonstrated ability to collaborate as an effective team member.

Solid understanding of various functions and processes in supply chain including planning, manufacturing, logistics,

and order fulfillment. Experienced Using: Microsoft Office 8.1, Excel, Access, Word, PowerPoint, Outlook and Lotus

Notes, ProPricer, SAP, VISUAL Supply Chain Accounting System, AGILE, MS Great Plains, Oracle 11i database and

Emptoris Contract Lifecycle Management application (CLM), PCard.

Strong knowledge of Indentured Bill of Materials. Proficient in material parts that include New Product Introduction.

Placement of Engineering Change Order and Engineering Change Request during Production Cycle. Secure

Non-Disclosure Agreements that outlines all confidential information between both parties.

Issued Non-Conforming Report on non-conforming material and warranty claims with vendors that allows material to be received.

Reliable with the ability to learn quickly new computer programs and concepts plus skills needed.

Experience

Senior Material Proposal Analyst

Feb 2016 – April 2025

Raytheon Technologies – San Jose, CA

Overall coordination, pricing, assembly, and review of proposal documentation, and presenting submittal to management for approval.

Interface with government oversight agencies such as DCMA and DCAA.

Ensure all due dates are met; review proposal inputs; document scope changes; coordinate document reviews; work closely with authors in their development of basis of estimates, bill of materials, etc. that meet established proposal quality standards.

Research and analyze historical data and develop cost models to support proposal efforts.

Coordinate with the capture and/or proposal teams in performing market analysis, competitive supplier evaluation and make/buy selections and the implementation of business strategies.

Collection and accumulation of cost, scheduling, and performance elements from functional departments.

Report on progress, metrics, and issues for all proposal efforts to management team.

Support the reporting, budgeting, documentation management, contract duties and ensuring compliance regulations are current for the Program Development department.

Compiles costs through supplier sent Request for Quote (RFQ) and reviews schedule and technical elements in the development of proposals in accordance with request for proposal (RFP) specifications.

Support customer fact-finding meetings, audit/pricing evaluation and negotiation of proposals and other duties as assigned.

Worked successfully on several different types of contract types.

Supported Independent Research and Development, IRAD work.

Closeout of Subcontract Purchase Orders.

Proficient with SAP, IBM Cognos, Deltek 8, Costpoint 8, Excel and Word.

Raytheon 6 Sigma Certified

1) Recognized for excellent Teamwork.

2) Recognized for Subcontract Closeouts.

3) Recognized for Collaboration.

Experienced using Microsoft Teams.

Senior Buyer (Contract Assignment)

Jun 2015 - Oct 2015

PARC - Palo Alto Research Center - Palo Alto, CA

Coordinate activities involved with procuring and purchasing materials and services for commercial and government contracts while supporting Research and Development needs.

Service agreements, high-end complex machinery and materials (specialized and custom equipment), chemicals and gases, equipment, materials, tools, parts, repairs, uniforms, etc.

Proficient in using Deltek, Costpoint 7 in the processing of requisitions and purchase orders.

Prepared routine contract documents in accordance with corporate policies around terms and conditions.

Evaluate unique contract requirements to ensure compliance with legal requirements and corporate policies.

Develop RFPs and RFQ for goods and services that includes service agreements.

Collaborate with requesters to prepare bid packages and evaluate supplier quotes.

Coordinate activities through supplier selection.

Negotiate discounts, volume purchasing discounts, and delivery schedules.

Investigate and resolve supplier issues related to customer expectations.

Resolve purchasing transaction problems by working with Shipping & Receiving, Accounts Payable, and Government Contracts group.

Work professionally and effectively with purchasing team, suppliers, and internal customers (communication, problem-solving).

Initiated Government conformance documents that allowed this company to comply with Federal Acquisition Regulations (FAR) on government contracts.

Supply Chain Consultant (Contract Assignment)

February 2015 to June 2015

XP Power - Sunnyvale, CA

Responsible for working with Global Director of Operations to identify, leverage and implement strategies/tactics to exceed customer expectations.

Key interface to Program Managers and Engineering Manager Accountable for defining and implementing all inventory strategies for internal operations and external supplier inventories Implement root cause and corrective action for discrepant material from suppliers by working with Quality Engineers.

Participates and decides in Supplier negotiations to ensure productivity targets are met in accordance with the company internal sign off limits.

Drive compliance to documented processes and procedures through redlined reviews.

Drive continuous improvement to documented processes and procedures.

Responsible for participation in the development of strategic planning and implementation for Materials Supply Chain Management.

Promote alignment by understanding and communicating customer needs and requirements throughout the organization Accountable for manufacturing planning activities needed to ensure on-time delivery of parts to meet customer expectations and to cost driven and time sensitive improvement processes.

Evaluated suppliers and implemented processes to improve their quality.

Resolved $25,000 billing, reliability, and service issues with Packaging vendor through close review of business relationship.

Achieved removal of $10,646 Pull-In cost through discussions with Printed Circuit Board Company.

12% cost reduction achieved on purchased just over $200,000 Capital Equipment for test equipment and tools.

Senior Buyer

June 2014 to December 2014

Parsons Corporation - Redwood City, CA

Purchasing of the goods and services through received requisitions for the sustainment Phase 1 and development of Phase 2 services that allows the construction of the Caltrain Project for the client Peninsula Corridor Joint Powers Board (PCJPB).

Solicit proposals, conduct bid evaluations, evaluate costs, negotiate prices, project schedules, terms and conditions within project guidelines, and administers service agreements, plus both Accounts Payable and Accounts Receivable functions.

Interpret program and/or statement of work requirements; recommends and implements action with suppliers to ensure achievement of all requirements.

Conduct negotiations with suppliers/subcontractor with an emphasis on achieving cost reductions, maximizing savings, and securing pricing that is within the set objectives.

Prepares recommended qualified subcontractors.

Prepares Request for Proposal and verifies accuracy and completeness of proposal packages.

Reviews project requirements, negotiates terms, and prepares contract documents.

Proficient in Pcard usage.

Maintains accurate tracking records.

Closeout actions, completes file documentation, and files to storage.

Negotiated with supplier Vice President the return of $84,000 of Corning Fiber material back to vendor to the Sales Return and Allowances account. This material was in the warehouse for at least 10 months prior to my arrival in the company. No return shipping cost or restocking fees were incurred too.

Contract Specialist (Contract Assignment)

February 2014 to April 2014

Mills-Peninsula Health Services Sutter Health Hospital - Burlingame, CA

Prepared contract documents leveraging existing and approved templates, including but not limited to Service Level

Agreements, maintenance agreements, amendments and renewals, in accordance with company policies and guidelines.

Communicated with contract status and operational status changes with Contract Management and Director of Purchasing.

Tracking and report on contract party commitments and escalate un-met commitments as appropriate.

Supported Legal Counsel on development of new and modified plus non-standard contract terms plus worked redlined Agreements.

Coordinated contract audits and update contract and pricing based on findings of audit.

Perform accurate and timely administration of contract terms and conditions, and pricing in contract file.

Manages contract agreements using SAP Sourcing Contract Life Cycle Management system.

Monitored the contract life cycle for opportunities through contract expiration and renewals.

Coordinated with Finance on invoicing to ensure proper billing and payment against contracts.

Managed Strategic Sourcing and Procurement process in negotiating with suppliers.

Provided input into evaluation of supplier performance into Supplier Scorecard.

Performed supplier pre-qualifications and ensure compliance with Approved Vendor Management requirements for selection and management of suppliers.

Ensured continuity of supply and service and provide problem resolution guidance in support of business requirements.

Senior Buyer (Contract Assignment)

June 2013 to February 2014

HGST, Inc - San Jose, CA

Manage the development and sustainment of Service Level Contract Agreements in the areas of IT Engineering and

Maintenance software, Campus Security, Space Planning, Cafeteria Services, and support of other Facility types of

contracts plus purchasing of Indirect Tools and Machinery.

Collaborated with various Facilities Program Managers, Technical Engineers, Legal, Finance and site-based teams to support and develop best in class methodologies.

Responsible for assisting in the implementation of strategies as well as negotiating site-based contracts to meet funded projects.

Works with the business to deliver robust contract management on contract agreements to ensure delivery to the anticipated performance benefits.

Issues Request for Proposal, Request for Information, and Request for Quote that manages relationships with selected key vendors.

Creates contracts through redlined Agreements from working with technical and legal departments of prospective companies and received vendor proposals plus established Statements of Work.

Leading and facilitation of supplier selection and contract negotiations.

Experienced with E-Sourcing vendors.

Meets with internal contract customers to discuss upcoming Facility's needs.

Identify and discuss process improvement opportunities.

Coordinate and report assigned project overview that tracks and communicates objectives.

Participate in SOX audits and Title 3 requirements plus follow all processes and procedures.

Manages contract agreements using SAP Sourcing Contract Life Cycle Management system.

Senior Buyer

November 2011 to January 2013

Pacific Scientific - Hollister, CA

Sources and places purchase orders through received requisitions for machinery, equipment, tools, raw material such as adhesives and paints and explosives, packaging materials, parts including resistors, conductors, circuit boards, printed wiring boards, sheet metal, services, and supplies necessary for operation of production contract builds.

Supported other commodities while covering for other buyers.

Reviews and analyzes purchase requisitions, investigates and develops sources of supplies, selects or recommends suppliers, prepares bid specifications, issues bid requests, reviews quotations, negotiates prices, follow up on orders placed, verifies delivery, and approves payment.

Monitors and maintains Material Resource Planning Schedule Demand for commodity planned requirements and support of Maintenance, Overhaul, and Repair.

Acquisition process, to include solicitation development, competitive and non-competitive sourcing strategies, bidder evaluation, proposal evaluation, negotiation and award.

Reviews vendor performance base on supplier scorecard on supplier delivery, product quality, and maintains Approved Vendor List.

Identifies and selects vendor procure requisitioned commodity, meeting criteria such as price, quantity, quality and delivery date and places orders using P-Card through VISUAL Price Accounting System.

Interviews sales representatives to develop new sources of technical supplies, securing favorable terms for the company updates records and files and secures samples, descriptions, photos, and drawings.

Writes and distributes complex bid invitations or Requests for Proposals and analyzes bids for contract award to vendor.

Process Return Merchandise Authorization and monitor Return to Vendor status.

Open Supplier Correction Action Report and follows up and close all quality issues.

Execute, cancel, and communicate Pull-Ins, Push-Outs, and planned orders as prioritized.

Conduct Purchase Price Variance review and analysis.

Proficient in material parts that include New Product Introduction.

Placement of Engineering Change Order and Engineering Change Request during Production Cycle.

Issued Non-Conforming Report on non-conforming material and warranty claims with vendors and follows up to updated quality report issued that allows material to be received.

Monitor Open Order Report for expected deliveries and resolves shipment delivery issues.

Proposal Negotiations Analyst

November 2008 to September 2011

BAE Systems Land and Armaments - San Jose, CA

Analyzed the solicitations and Statements of Work plus Requests for Proposal to determine scope and requirements.

Prepared the proposal preparation schedule corresponding to the solicitation, compiled and reviewed final proposals to

assure compliance with company guidelines and Department of Defense requirements.

Create Work Breakdown Structure/CLIN and Program Schedule in terms of proposal milestones.

Planned and conducted kick-off meetings with functional groups to discuss any problems/issues plus identify estimate data.

Compiled applicable costs by element through exporting Bill of Materials file through Oracle eBusiness Suite 11i database and verify data accuracy plus coordinate any issues discovered with Configuration Management and Program Management.

Prepared cost summaries and reviewed engineering narrative analysis or explanation of estimated costs including any

supporting exhibits.

Assembled proposal package and coordinate the review and approval process.

Managed cost updates through fact finding sweeps to support government and customer audits.

Follows Truth in Negotiations requirements, FAR and DFAR.

Program Analyst (Contract Assignment)

September 2008 to November 2008

BAE Systems Land and Armaments - San Jose, CA

Developed and maintained the cost and schedule baselines, including budgets, network schedule, scope changes and estimates at completion using Earned Value Management.

Maintained and updated cost and schedules using Oracle Engineering Estimating Support, Discoverer+, and Oracle databases.

Provided support during government audits.

Senior Pricing Analyst

April 2000 to May 2008

Rockwell Collins Kaiser Electronics - San Jose, CA

Prepared and coordinated cost estimating activities for complex customer Request for Quotes or new business opportunities.

Create Work Breakdown Structure/CLIN and Program Schedule in terms of proposal milestones.

Pricing received through RFQ on current BOM for capacitors, resistors, printed circuit boards, chassis, power supplies

etc., that makeup the Heads Up and Heads Down displays for fighter aircraft and helmets.

Analyzes specifications, including drawings, blueprints, Bill of Material, or sample layouts.

Reviews cost data of raw materials on subcontract work.

Prepares cost reports and proposal write-up to management and Contracts.

Reviewed and collaborated with proposal team: Program Management, Engineering and Manufacturing Engineers,

Finance, Contracts, Subcontracts, Configuration Management.

Completed proposals on Firm Fixed Price, Budgetary Rough Order Magnitude, Design to Cost, and Not to Exceed.

Performed detailed cost analysis of estimates and support on all assumptions utilized in preparing estimates for

proposal narratives.

Negotiated vendor pricing and terms and conditions based on received quotes.

Issued Engineering Change Requests based on Obsolete Parts and any replacement parts.

Complied with all post award audit pricing sweeps.

Trained new department personnel in department procedures.

Achieved just over $10,000 each savings on Low Voltage Power Supply Make vs. Buy decision.

Education

California State University - Hayward, CA

Bachelor of Science

Marketing Management

Business Administration

Professional Affiliations

Alumni Association, California State University, Hayward

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