Executive Assistant Administrative

Cassandra Hamilton

************@*****.*** 972-***-**** Aubrey, TX

SUMMARY

Dynamic Executive Assistant with 15 years of experience providing leadership support and optimizing executive operations through expert email management, travel coordination, and event planning. Proven track record in team collaboration and enhancing productivity for C-level executives across healthcare organizations. Seeking to leverage organizational and communication skills in a new Executive Assistant role. WORK EXPERIENCE

Medical City Denton Denton, TX

Executive Assistant, CEO and COO May 2023 - Mar 2025

• Provided comprehensive administrative support to CEO and COO, managing calendar coordination, prioritizing communications, and ensuring readiness for all engagements.

• Acted as liaison between Board of Directors and executive administration, preparing and distributing board packets, and recording and transcribing meeting minutes.

• Coordinated travel arrangements and handled expense reports for executive team, ensuring seamless logistics and compliance.

• Organized and managed all meetings and events, including video and teleconferences, ensuring efficient execution and effective communication.

Methodist McKinney Hospital McKinney, TX

Executive Assistant, CEO, Executive Team Apr 2021 - Feb 2023

• Provided comprehensive administrative support to the CEO and executive team, efficiently managing communications, scheduling, and prioritizing tasks to enhance productivity and preparedness for all meetings and activities.

• Coordinated and managed logistics for board and executive meetings, including agenda preparation, document distribution, and minute transcription, ensuring compliance by filing with legal and corporate offices.

• Supported Human Resources and Employee Health in onboarding processes, facilitated financial reporting, and managed travel and expense reports, effectively resolving P-card issues.

• Organized and executed community events and fundraisers, maintained vendor relationships, and negotiated contracts to optimize cost savings while fostering community affiliations. Eating Recovery Center Plano, TX

Administrative Assistant II Apr 2021 - May 2021

• Provided comprehensive administrative support, improving workflow efficiency, reducing patient wait times, and enhancing clinician assessment times through streamlined processes.

• Coordinated complex scheduling and service delivery for clinical professionals across multiple sites, ensuring optimal patient care and service quality for both external and internal clients.

• Facilitated patient intake and admission processes, maintained consistent protocols, and supported training initiatives to enhance clinical team interactions and service delivery. Baylor Scott & White Health Dallas, TX

Executive Assistant, Revenue Cycle Management / Revenue Cycle Support Services

Oct 2013 - Sep 2020

• Managed complex calendars and coordinated high-level meetings, including C-Level executives and town halls, ensuring seamless scheduling and execution.

• Enhanced departmental efficiency by implementing new coding procedures and accounts payable processes, reducing invoice duplication and delinquency.

• Orchestrated logistics for office moves and renovations, leading to cost savings and optimized space utilization.

• Acted as a liaison with vendors and internal departments, resolving discrepancies and supporting financial reporting and data entry efforts.

Administrative Assistant, Corporate Access Services Aug 2009 - Oct 2013

• Provided comprehensive administrative support to the Corporate Director, including calendar management and expense report submission.

• Coordinated key projects such as the employee survey and Patient Satisfaction Awards Program, ensuring timely execution and completion.

• Managed departmental communications and data, including updating the website, maintaining inventory, and overseeing the Physician Order Validation process. EDUCATION

Grambling State University

B.S., Offfice Administration

A.A., Word Processing

SKILLS

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Adobe • Concur • Kronos • Electronic Data Interchange • Image Now • DocuSign • Web-Ex • Lawson Supply Chain Management Software • Ivalua Supply Chain Management/Procurement Software • Sap • Ten-Key • Multi-Line Phone System • Copiers • Scanners • Fax Machines • Excellent Written and Oral Communication Skills • Excellent Public and Human Relations Skills • Excellent Organizational, Managerial, Interpersonal, Teamwork and Customer Service Skills • Strong Reconciliation and Analytical Skills • Strong Research and Resolution Skills • Communication • Relationship Building • Strategic Thinking • Adaptability • Problem-solving

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