Supply Chain Administrative Support
Resume:
Logi
PROFESSIONAL SUMMARY
A highly experienced and versatile Supply Chain professional with a robust background in logistics, procurement, supply chain management, and administration and experience in high volume supply chain logistics operations in the private industry and international organizations. With vast experience in various roles across public health, humanitarian, and corporate sectors, I have demonstrated strong expertise in managing inventory systems, logistics operations, procurement processes, and administrative functions. Demonstrated experience of working with international agencies including UN (WFP), World Vision International, and with in-depth understanding of donor regulations such as USAID and thus my career includes significant accomplishments in supporting USAID-funded programs, optimizing warehouse operations, and managing procurement activities in compliance with organizational policies. In my current role as District Administrative Assistant at the Organization for Public Health Interventions and Development (OPHID), I oversee stock management, administrative support, procurement, and logistics functions to ensure the efficient operation of HIV epidemic control projects. I am adept at coordinating interdepartmental workflows, managing resources, and ensuring compliance with donor requirements.
EXPERIENCE
Organization for Public Health Interventions and Development (OPHID)
District Administrative Assistant December 2020 to present
Stock Management
Monitoring inventory levels and replenishing stock as needed.
Developing and implementing inventory control systems and practices.
Liaising and negotiating with vendors and suppliers to ensure the quality of stock purchases.
Coordinating the logistics of purchase orders, stock transfers, deliveries, tagging, and processing.
Forecasting supply and demand requirements to ensure stock availability.
Tracking inbound and outbound orders to prevent overstocking and out-of-stock (OOS).
Performing regular stock checks and reporting any issues that may be arising.
Maintaining and updating records of inventory.
Administrative support to provincial / district office
To ensure that the organization assets are safe and properly secure.
Tagging of assets, record and allocating them to the final user.
Periodic physical inspection of organisation assets and producing of corresponding reports
To ensure that all aspects of the administrative and logistical practices functions are carried out in accordance with compliance donor requirements and general good practices.
To support the Provincial Manager/ District Manager in administration by timeously processing the timesheets
Ensure timeous distribution and collection of timesheets to and from all DSD sites.
To support the Provincial Manager/ District Manager with timeous collection of financial resources from Central office
Supporting the Provincial Manager/ District Manager to do participant payments at training and other meetings.
Preparing payment requisitions for CRF’s and Locums in liaison with the District Manager & for COA’s and COACs in liaison with the District Community Coordinator
Managing the district petty cash and replenishment of the same
Procurement and Logistics support
Assist in raising requisitions and facilitate the quality and quantity control of procured goods and services as per specifications and arrangements set out in the Requisitions, Purchase Orders
Tracking of procurement documents for efficient flow of procurement processes.
Management of procurement, inventory and assets for the district tracking trends and account for the inventory status from source to beneficiary.
Receiving and dispatching of goods /supplies procured for field offices and securing acknowledgement of receipt as appropriate in liaison with Provincial Coordinator
Collect compliant tax invoices upon goods/ service delivery AND/OR following up with suppliers to get fiscal tax invoices.
Raise purchase requisitions for all district purchase needs in liaison with the Provincial Coordinator
Driving of organizational vehicles periodically.
Organization for Public Health Interventions and Development (OPHID)
Acting Provincial Finance and Administration Assistant May 2024 to July 2024
Responsibilities
Procurement
Coordinate the development of consolidated provincial offices procurement plans in compliance with OPHID policies and procedures
Raise procurement requisitions for each district
Liaising with Provincial staff in procuring and verifying workshop venues to ensure that venues are compliant and that value for money is obtained
Coordinating the organization of workshops and conferences for the province as per the guidelines to ensure that workshops are held at appropriate venues
Keep the office organized and operating efficiently through ordering office supplies as needed and keeping track of inventories
Finance
Create and maintain copies of financial records in compliance with OPHID policies and procedures
Review, consolidate and submit consolidated petty cash acquittals to the Provincial Coordinator for approval
Review all district acquittals/expense reports for compliance with OPHID policies and procedures prior to submission to central office.
Human Resources
Checking and ensuring that all timesheets are correctly signed and filled before timeously submitting them to Central Office
Collecting and submitting Human Resources documents to and from Provincial staff to Central Office
Supporting the Provincial Coordinator in organizing Provincial leave plans.
Coordinating and keeping track of the submission of time sheets and reports
Maintaining and updating the Provincial Policies Files
Transport Management
Ensure that programs have adequate transport through scheduling for maintenance
Prepare the fuel and tollgates monthly expenditure schedules in compliance with the OPHID Policies
Maintain vehicle use records in compliance with OPHID policies and procedures Asset Management
Periodic inspection of OPHID’s assets and properties and ensuring that they are tagged for safeguarding the assets and maintenance of the Asset Registers
Maintenance of office equipment to ensure operational efficiency in the office.
World Vision International
Warehouse and Logistics Manager February 2020 August 2020
Responsibilities
Major Accountabilities/ Responsibilities:
Commodity Management
Ensure that all commodities arriving at the warehouse and leaving the warehouse are properly accounted for.
Implementation of warehouse standard operating procedures
Receive the commodities in the warehouse. Make sure to know in advance about the types and number of commodities to expect in the warehouse so storage plan can be prepared before the arrival of commodities.
Scrutinize all waybills to ensure that the commodities are of correct quantities and quality as manifested on the waybill.
Record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any.
Supervise loading and off-loading of the commodities make sure it is properly undertaken. Commodities must carefully be inspected and counted during off-loading before accepting in the warehouse.
Immediately reconstitute torn / loose / slack / leaking / damaged bags, tins or cartons to prevent any further loss. Document such activity.
Commodity Accounting.
Responsible for accurately fill and update all the warehouse records including Ledger books and Stack Cards. Quantities recorded on these documents must correspond to the daily physical stock in the warehouse.
Keep daily records of warehouse movement (commodities received and dispatched including the destinations).
Prepare weekly/monthly reports commodity status reports and share with supervisor and the CTS
Maintain updated all commodity documents and records (stacks cards, stock control sheets and
warehouse ledger and reports (weekly/monthly).
Carry out any duties that may be assigned from time to time by the Commodity Officer.
Human Resource Management and training
Responsible for the supervision and performance management of all the warehouse staff.
Organize and supervise the development and execution of work plans and schedules for all warehouse staff.
Organize regular weekly staff meeting and discuss weekly work plans.
In consultation with the Project Manager, ensure proper training and initiation of capacity building.
activities for warehouse staff including training on commodity management standards, reporting and documentation.
Transport and Logistics
Manage logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of goods and services.
Maintaining relationships with Third Party Logistics Companies attending to their needs for smooth work flow.
Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
Manage timely ordering and delivery of commodities and supplies to authorised partners and destinations.
Route planning before commodity transportation of commodities.
Engaging with secondary transporters for efficient and timely transportation of commodities.
Sable Chemical Industries
Logistics Assistant October 2016 – October 2017
Procurement
Identify purchasing needs review purchase requests to check whether they are complete; are within the allocated budget; contain detailed technical specifications and quote realistic delivery times
Assisting in all procurement activities, ensuring their compliance with Sable Chemical Industries regulations, cost-comparisons, and customs clearance
Negotiate with suppliers, monitors timely delivery of goods, services, maintains and updates company’s supplier data base.
Monitors vendor’s performance, follow up deliveries in conformity with purchase orders.
Conduct regular and detailed site visits and progress reviews of vendors to ensure compliance with organisational requirements.
Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance.
Conducts market research to keep abreast on market developments and to identify new sources of supply.
Receiving, Stores and Warehouse.
Responsible for warehouse management, including regular inspections of the warehouse premises, storage conditions and appropriate levels of security for the warehouse operations
Ensures that the movement of goods takes place in accordance with work safety rules which at all times must be evaluated and makes sure that staff adheres to precautionary measures.
Inbound operations: inbound delivery monitoring, receiving, transfer orders and raising of Goods Receiving Voucher (GRVs) for every received order.
Outbound operations: order fulfilment, picking, packing, order consolidation and loading.
Implementation of effective stock control systems to provide information regarding stock levels, usage rates, economic order quantity, re-order point and other stock-level advice that will allow the cost centre to maintain all stocks at the levels necessary to meet customer requirements and demand.
Fleet Management
Assist in maintaining vehicle service record which help in improving operational performance
Ensure the proper utilisation and efficient use of the funds being granted to the transport office, allocation and proper rotation of appropriate work and assignments to the drivers.
Coordination of training courses and workshops which are held to raise the issues related to transportation.
Evaluate drivers’ performance and coordinating the individual work plans for employees working in the transport department.
Coordinator to ensure that the logistics and the pick -up functions are performed properly by communicating with the management team on regular basis.
Logistics Management
Facilitate the movement of products form the Bonded Warehouse after payment of required duty.
Tracking of ammonia tankers from the supplier until the product is received in the storage facilities.
Liaising in transport service providers (National Railways of Zimbabwe) in the transportation of ammonia from the supplier to ensure shorter lead times.
CORE COMPETENCES AND SKILLS
Microsoft Office Package Procurement Strategic planning
Logistics Relationship Management People Management
Warehousing Inventory control Presentation and Negotiation
PROFESSIONAL MEMBERSHIP
Chartered Institute of Logistics and Transport (MCILT)
EDUCATION
Master of Science in Supply Chain Management, Chinhoyi University of Technology, 2021.
Bachelor of Commerce Honours Degree in Logistics and Transport Management, Great Zimbabwe University, 2017.
PROFESSIONAL TRAINING COURSES AND CERTIFICATIONS
Advanced Diploma in Logistics and Transport, Chartered Institute of Logistics and Transport (CILT), 2021
Procurement and Logistics Certificate, Disaster Ready Accredited to Chartered Institute of Logistics and Transport (CILT), 2025
UNDSS Security Awareness Training, United Nations, 2020
CURRENT STUDIES:
Diploma in Sustainable Supply Chain Digitalisation and Logistics, Chartered Institute of Logistics and Transport (CILT)
Humanitarian Logistics Certificate
REFERENCES
Nyaradzo Mushonga Organization for Public health Interventions and Development (OPHID)
20 Cork Road, Belgravia
Harare
*********@*****.**.**
Shepherd Gudyani
United Nations Office for the
Coordination of Humanitarian Affairs, OCHA, Ethiopia
********@*****.***
Mr Trymore Mandangu
Population Solutions for Health (PSH)
35 Shepperton Road, Graniteside, Harare
Cell: +263***-***-*** / +263***-******
*********@***.***.** / *********@*****.***
Email: ********.*******@*****.***
Phone +263********* / 263*********
Linkedin Tafadzwa Mukamba
Tafadzwa Mukamba
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