Human Resources Short-Term

NIGINA ANVAROVA (MUKHAMEDIEVA)

E – Mail: *******.********@*****.***, ******.******@*****.***

KEY COMPETENCIES

Finance and Operations Management: Professional experience of managing financial records, planning and monitoring of budget. Administering the issuance of tenders for locally and internationally purchased items.

HR, Administration, strategic planning and communication: Effective human resources and personnel management including the management of all long-term staff and short-term consultants and one thousand of honorarium recipient. Has a proven track record of good HR, administration and communication skills.

Proactive, creative, innovative, and very organised. WORK EXPERIENCE

August 2, 2021 – June 26, 2024

Human Resources (HR) Manager, USAID Learn Together Activity (LTA), Chemonics in Tajikistan

• Coordinate with the technical team for upcoming short-term local technical assistance, including finalizing consultant scopes of work, collecting all personnel and onboarding documents, and preparing consultant service agreements and honorarium agreements.

• Oversee the application of the project’s personnel policy to ensure compliance with Tajik legislation as related to personnel and local labour law issues.

• Coordinate regularly with the Program Services Director, who is responsible for providing strategic vision and organization for all long-term and short-term staff based on needs of the technical team.

• Review timesheets to ensure they have been completed correctly and submitted on time.

• Review leave tracker (maintained by HR assistant) for all Chemonics employees and also maintain all other HR trackers, including supervising work of assistants.

• Coordinate performance evaluations of all staff and support supervisors in providing constructive performance feedback to supervisees and issuing performance warnings.

• Supervise project human resources management from hire to separation, including recruitment, hiring, new employee orientation and termination (as necessary) of personnel.

• Organize orientation process for new hires, including ensuring that they have read, signed and submitted mandatory onboarding documentation.

• Establish, organize, and maintain a robust and highly accurate electronic and hard copy filing system for administrative and personnel-related documents, and perform periodic audits of these systems to ensure accuracy and completeness of records in accordance with USAID and Chemonics regulations.

• Understand staff morale and performance management issues, and coordinate with the Chief of Party, Deputy Chief of Party, Operations and Strategic Partnerships Director, and/or relevant supervisors to address and resolve any issues.

• Oversee assistants’ work in coordinating logistics for business trips, seminars, conferences, and meetings for short-term, long-term, and home office staff, as well as coordination with the Consular office on visa support and accreditation issues.

May 1, 2020 – June 30, 2021

HR & Operation Manager, Saferworld Tajikistan

Human resources:

As part of my role I am responsible for:

• Undertaking regular reviews of the Tajikistan HR Handbook, ensuring that policies remain in compliance with local labor law, and recommending updates where required.

• Ensuring that all staff are aware of staff policies and procedures.

• Acting as point person for any safeguarding issues, escalations, and major concerns from staff members

• Managing the implementation of Saferworld’s recruitment policy, including involvement in writing job descriptions, preparing notices and advertisements for vacant positions, organising and participating in job interviews and conducting reference checks

• Ensuring that recruitment practices are fair and consistent and comply with regulations, organisational good practice and the programme vision.

• Managing and monitoring staff induction, and the implementation of Saferworld’s performance management process.

• Providing advice, recommendations to assist for staff and management on pay and benefits systems, as well as employment standards and legislation to line managers on staff related issues.

• Ensuring operational procedures are in place, documented and in line with Saferworld’s human resources plan and personnel management policies.

• Maintaining personnel records and keep track of staff leave, travel and planned absences and ensuring continuity of services.

Operations

• Ensuring quality operational services and settings, which reflect the requirements of the programme.

• Ensuring all leases, insurance and other legal documents are in order, up-to-date, cost effective and relevant

• Administering the issuance of tenders for locally and internationally purchased items. This includes, preparing bid analysis, presenting purchases to the Saferworld Tajikistan management team, monitoring vendor’s performance, and following up on deliveries and conformity with purchase orders.

• Reviewing and approving purchase requests to check that they are complete, within the allocated budget, contain detailed technical specifications and quote realistic delivery times. Preparing contracts and contract administration

• Collecting information for the preparation of technical and legal contracts and interviewing suppliers to assess the ability to meet the project’s specifications for performance, price and delivery of goods, services and civil works, as well as obtaining terms of purchase.

• Ensuring accuracy and correctness of standards in accordance with Saferworld Procurement and Finance policies.

December 3, 2018 – April 30, 2020

Finance, Administrative & HR officer, Saferworld Tajikistan My duties included:

• Following the maintenance of robust financial controls (bank reconciliations and other control accounts, performance management data, etc.)

• Ensuring effective monitoring of the project budgets;

• Assisting with reporting to Saferworld colleagues, donors and London head office with a focus on continuous improvement and ensure that reports are user-friendly;

• Monitoring partners’ financial management as far as it relates to Saferworld-funded projects, ensuring compliance with Saferworld and donor rules and regulations, building knowledge and understanding, promoting improvements to financial management and reporting;

• Following, implementing and monitoring policies and procedures relating to Saferworld’s operations and administration in Tajikistan and Saferworld’s global policies, liaising with the Programme Manager, Finance Manager and Tajikistan team members

• Following to the development and communication of human resource policies and procedures in compliance with Tajikistan government regulations and Saferworld organisational best practice, working with the Projects Manager and Human Resource department in London;

• Following up on administrative and legal procedures required for Saferworld’s registration in Tajikistan and ensuring they are undertaken, liaising with lawyers and appropriate government departments where necessary.

December 12, 2016 – November 30, 2019

Admin Finance Department Manager, Good Neighbors Tajikistan, Dushanbe My duties included:

Internal control:

• Developing and implementing administrative and financial systems and procedures for internal control including: financial manual, payroll, bookkeeping, budget and cost control, personnel policies, accounting functions, procurement procedures, inventory management, reporting to IHQ. Overseeing procurement and facility maintenance operations and ensuring compliance and consistency with GNT procedures and local requirements; coordinating finance officer’s (RRS, Shaartuz, Gharm districts) work in their daily routines and providing advisory support as needed. Budget Management:

• Monitoring budget execution at Head office and Country Development Projects (CDP), actual cost and recovery versus budgeted cost and recovery of the project; Ensuring all information recorded in QuickBooks is entered in timely and correct manner; ensuring accuracy and completeness of required supporting documentation serving as evidence of transactions. Management of the Budget with actual expenses according Plan of Actions (POA). Work on annual budget and Supplementary budget. Reporting:

• Communicating with IHQ on requests and feedback. Ensuring that taxes and other payments for Tajikistan are made, reports are sent in a timely manner to all government agencies.; responsible for preparing monthly, quarterly and annual reports of GN Tajikistan to IHO and local entities, including VAT report, annual report for Ministry of Justice. Works close with HO and the CDP team(s) to develop and implement country project plan of action and budget; Supervising for accurately keeping deadlines for Finance Officer’s.

Staff Capacity Building:

• Developing and training for staff capacity building in Tajikistan in accordance with procedures and in responding to evolving security threats. Working with colleagues to have an effective internal control management system in place, conducting safety and security assessments of financial procedures. Communication with External and Internal bodies:

Collaborating with the local legal counsel, auditors, and other organizations to implement accounting, legal functions in accordance with the local legislation. 16.05.2016 – 9.12.2016

Country Finance and Administrative Manager, ICAP in Tajikistan, Dushanbe My duties included:

• Responsibility for developing and implementing financial and administrative procedures such as: payroll, bookkeeping, budget and cost control, personnel policies, accounting functions, procurement procedures, contracts, inventory management and control procedures, security of facilities, financial reporting, strategic planning, developing the office business plan.

• Working together with the regional office in Almaty as well as the national project team to develop and implement country project work plan and budget.

• Monitoring actual cost and recoveries versus budgeted cost and recoveries for both components of the project and prepares monthly reports for submittal to the regional office.

• Developing comprehensive monthly reconciliation reports and submits them to the regional office for verifications and approvals. Prepares cash requests.

• Ensuring that taxes and other payments are made in a timely manner to all government agencies. 17.08.2015 –13.05.2016

Country Administrative & Financial Officer, GERES in Tajikistan, Dushanbe My duties included:

Finance & Accounting:

• Preparing monthly accounting documents and financial reporting to donors with the support of the country representative and regional financial controller. Designing and forecasting of quarterly and yearly budget. Monitoring of average expenditures of the project including GERES and partner organizations.

• Ensuring the compliance of expenditures with GERES internal procedures, donors and local law procedures requirements.

• Managing setup of financial services in accordance with the needs from the field (accounts, payment cards, transfer systems).

Administration:

• Assuring compliance of GERES activity with Tajik law (especially of tax law, law on organizations and on visas/ entry regulation)

• Focal point for relations with Ministry of Justice, Tax Inspection and other Tajik authorities (ensuring timely transmission of required reporting and documentation, reply in case of controls etc.)

• Organizing and filing all finance, administrative and HR documents

• Organizing visits from HQ staff or donors as well as obtaining visas and extensions, OVIR registrations Human Resources Management:

• Managing of local staff personnel files, preparing local contracts. Monitoring and controls attendance, holidays planning and days to recover.

• Proceeding to monthly payments of wages and taxes.

• Ensuring compliance of GERES HR politics with Tajik labor law. 9.04.2012 – 16.07.2013

Admin & Finance Officer, Voluntary Service Overseas (VSO), Dushanbe, Tajikistan My duties included:

Office and programme administration:

• Establishing, maintaining and advising on effective filing and electronic knowledge management procedures for all aspects of VSO programme office business, verifying that these consistently comply with local laws, audit requirements and VSO policies .

• Acting as first-point-of-contact for VSO Tajikistan by telephone, email and during visits to the office. This includes provision of efficient and courteous reception services. Providing high quality and cost-effective administrative services to major VSO programme events including In-Country Training for volunteers, volunteer conferences, workshops and overseas visits.

• Ensuring timely preparation of all paperwork needed to obtain visas, permits and registration for international volunteers and staff, monitoring progress and liaising with volunteers, recruitment bases and placement organisations concerned.

Financial administration:

• Monitoring and proactively managing the cash flow of the programme office, arranging timely cash requests, bank transfers and cash withdrawals as needed

• Managing all payments and taxes for contracted service providers including production of monthly salary and tax reports for all service providers used by VSO Tajikistan. This includes preparation of all necessary tax and financial reports in Tajik language.

• Maintaining day-to-day financial systems including SUN and ensure data is accurate and entered in a timely fashion

• Monitoring partner and donor contributions towards placement costs, so that these are consistently claimed and accurately accounted for. Production of financial and narrative reporting on programmes and projects HR administration:

• Maintaining complete and accurate personnel files of staff and volunteers including setting up appropriate filling, organizing high quality and confidential translation when needed and ensuring holiday, TOIL and sick leave forms are up-to-date.

21.10.2011-6.04.2012

Administration and Finance Assistant, Oxfam GB, Dushanbe, Tajikistan (short term contract) My duties included:

Admin:

• Setting-up, using and maintaining office systems which ensure storage and retrieval of information, in a user friendly manner particularly accessing filing system and library/resource information as requested for successful running of Dushanbe office.

• Receiving and sending mail, including e-mail, faxes etc. within and across the Region and to Oxford - UK on a systematic and regular basis, including handling all telephone communications and directing messages appropriately to staff, public and others as necessary with tact and diplomacy.

• Ensuring travel arrangements are completed for National and International staff and overseas visitors. This includes arranging visas, accommodation, transportation and dissemination of appropriate information. Finance:

• Preparing payment and receipt vouchers and enter data for monthly accounts for the programme office, keeping in line with legal and Oxfam’s minimum accounting standard requirements

• Assisting in preparation the monthly payroll for staff by providing accurate information on staff salary advances and any other deductions that should be made

• Responsible for preparation/submission of local tax & social fund reports to relevant departments

• Responsible for overall banking issues in Dushanbe office as well as timely updating of accounts. 01.05.2008 – 31.08.2008

Accountant, USAID / Land Reform and Market Development Project, implemented by the Chemonics International Inc., Dushanbe, Tajikistan

My duties included:

• Reconciling ABACUS-generated reports with source documents, e.g. cash books in spreadsheet format with supporting documentation, from all project offices.

• Monthly Reconciliation and Reporting – generated reports with cash on hand and bank balances. Generating month-ending reports for review by the Chief of Party or his designee, making corrections as needed, and for generation to the Home Office.

• Ensuring of supporting documentation is good, audit-proof original documentation is provided. The supporting documentation must be organized and collated, fully legible, easy to comprehend, with each transaction thoroughly described in English language.

• Tracking all advances and ensure that they are cleared in a timely and thorough manner. If an advance becomes delinquent, identify such and report it to the Chief of Party or his designee.

• Managing all banking activities (collecting correspondence, statements and account printouts; write disposition letters, control interest occurrence, provide Chief of Party or his designee with daily information on bank accounts, inquire on transactions on the Chemonics accounts).

• Responsible for reporting to state tax authorities and collecting VAT information and obtaining VAT reimbursements.

01.03.2007 – 30.04.2008

Assistant of Finance Manager, USAID/ Land Reform and Market Development Project, implemented by the Chemonics International Inc., Dushanbe, Tajikistan My duties included:

•Reviewing and recording expense-related transactions requiring payment.

•Receiving and reviewing financial reports from project grantees or sub-contractors.

•Responsible for obtaining documentation and approval for all transactions processed.

•Reviewing the petty cash replenishment requests submitted by the Office Manager, comparing the balance of the request to the total value of receipts submitted.

•Liaising with the local bank, running errands to deposit or withdraw funds when necessary.

•Assisting with the maintenance of the accounting files, ensuring that the files are filled in a order and organized in correct manner. This will also include gathering the necessary back-up documentation for accounting entries, including making photocopies, etc.

•Reviewing expense reports of travelers to ensure that they are accurately calculated, paying special attention to per diem calculations, and include all necessary original receipts. Will follow-up with traveler as needed to ensure completeness.

01.08.2006 – 30.12.2006

Receptionist & Administrative Assistant, USAID/International Fond for Election’s System, Dushanbe, Tajikistan

My duties included:

• Managing the central telephone network and route incoming calls. Making and receiving calls for staff.

• Confirming appointments and organizing meetings.

• Helping administrative assistants in managing in-coming and outgoing correspondence.

• Organizing internal events. Provide assistance to visitors including preparing visitor’s badges.

• Contribution to weekly reports, to newsletters, web pages and other needs of communicating and promoting IFES programs. Contribute to the organization, functioning and adequate environment. EDUCATIONATIONAL BACKGROUND:

August 17,2013- Voksenopplæringen schoole (Adult Education School) Norwegian language courses April 12, 2015

September 1, 2004 Technological University of Tajikistan (TUT), Department of Finance and credit June 15, 2011

September 1,1993-

June 16, 2004 Gymnasium of Dushanbe, Tajikistan

TRAINING COURSES

November 25-30, 2022

January 14-22, 2022

Human Resource Management (HRM), Performance Management and Leadership

“Rokyan Management Consultancy”, Istanbul, Turkey

HR- Generalist, “Business School”, Dushanbe, Tajikistan. September 3-9, 2007 Accounting management workshop, Good Neighbors, Bangkok, Thailand LANGUAGE

COMPUTER SKILLS: Microsoft Office ( Microsoft Word, Excel, Publisher, Power Point), financial software

(Abacus, Quick Books, SUN 5, People soft), Internet, E- mail. Language Reading Writing Speaking

Tajik Native Native Native

English Fluent Fluent Fluent

Russian Fluent Fluent Fluent

Uzbek Good Good Good

Norwegian Good Good Good

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