Timekeeper / Office Manager Administrative Support
Resume:
SUMMARY
●Versatile and energetic office administrator with 25 year’ experience in plant and field environments.
●Excellent organizational skills Capable of working with minimal supervision.
●Communicates effectively with superintendents and personnel on all levels.
●Areas of experience include but are not limited to:
oAccounts payable, accounts receivable, shipping and receiving, time sheets, tally sheets, spread sheets, ordering material and supplies, scope of work, project job cost, personnel records,
●Processed new hires, coordination of drug screening and special training, document control, updating isometric drawings,
●Maintained hydro packages, updating shot downs and P & ID’s,
●Maintained general files and general office support.
●Computer skills include MS Office Suite, Adobe, Outlook, CATS, SAP, Prolog, SPIRA, Vista Viewpoint, Track, CCM (Cost Control Management) and AES
EXPERIENCE
Air Products (NES Fircroft) Jan. 2025 to Jan.2025
TAR Track Timekeeper
Remote Training (Track and SAP)
ParFab Industries
Field Clerk / Timekeeper
Tulsa, OK May 2024 to Aug 2024
El Dorado KS Jan 2024 to April 2024
●Provided administrative support TAR Site Manager, Cost Controller, General Foreman and Office manager
●Entering, allocating and accepting employee hours, equipment / material and Employee ID numbers into Track
●Corresponding and processing exception, new hire paperwork with Holly Frontier Track administrator for employees per diem
●Updating spreadsheet with employees hire date, completion date, per diem, travel in and out pay and mileage for Office manager
●Updating timesheets, sign in sheets
●Maintained and generated time sheets and sign in sheets
●Maintained DAR’s for verification of man hours for all client
Mistras Group May 2023 to Nov. 2023
Texas City, TX
Timekeeper
●Provided administrative support to Sr.Field Administrator for TAR
●Entering, allocating and accepting employee hours, equipment and material into Track
●Creating Force reports
●Running reports in Track (M Allocations, Full Data Extract, DAR, In and Out report
●Creating and submitting Craft changes, schedule changes and per diem paperwork
Valero / PTS Advance Jan.2023 – March 2023
Houston, Texas
Track Administrative Assistant
●Ran Personnel Count on all companies first thing in the morning to Provided administrative support TAR Site Manager, Cost Controller, General Foreman and Office manager
●Entering, allocating and accepting employee hours, equipment / material and Employee ID numbers into Track
●Corresponding and processing exception, new hire paperwork with Holly Frontier Track administrator for employees per diem
●Updating spreadsheet with employees hire date, completion date, per diem, travel in and out pay and mileage for Office manager
●Updating timesheets, sign in sheets
ensure which vendors were on site
●Cleared Track exceptions for all assigned vendors onsite.
(Valero / PTS Advance continued)
●Reviewed new hires & equipment forms along with the Valero issued contract & enter accordingly in Track
●Assigned Pay Formulas to assigned vendors according to Valero issued contract
●Allocated timesheets & communicated any discrepancies to the Vendors timekeepers
●Aided with making timely corrections as requested by Vendor timekeeper & Valero Field management
●Keeping open communication between Valero Field staff & Vendor timekeepers alike
●Corresponded with vendors when any timesheets needed corrections or had been rejected (hours, PO# WO# etc)
●Processing OVR’s into timesheets once approved
●Keeping open communication between Valero Field staff & Vendor timekeepers alike
●Ran Activity Allocation Reports for Labor & Equipment
●Retain electronic communication, vendors timesheets and correspondence into vendors folders on V Drive & ensure any printed documents remain confidential.
Austin Industrial Aug. 2022 to Jan 2023
Deer Park, Texas
FOM / Timekeeper
●Provided administrative support TAR Site Manager, General Foreman and Office manager
●Entering, allocating and accepting employee hours into AES
●Entering employees, skills and time into Cost Report for Covestro
●Ensured that WO#s and Job #’s were coded correctly
●Entering time, coping TS and balancing hours in Heavy Jobs.
●Updating daily force report.
BPF Refinery / Cherne (PTS Advance) Jan. 2022 to June 2022
Toledo, Ohio Feb. 2020 to March 2020
Timekeeper
●Provided administrative support TAR Site Manager, General Foreman and Office manager
●Entering, allocating and accepting employee hours, equipment into Track
●Complete timesheet entries that comply with contract terms
●Spot problems and look for timesheet errors
●Monitor in/out gate activity for all contractors on site
●Generate daily reports to monitor manpower
●Noticed problems (i.e. if there are 5 foremen and 1 laborer, etc).
●Ensure that times are coded correctly
TEPSCO July 2021 to Nov. 2021
Comfort, Texas
Office Manager/Time Keeper
Provided administrative support to all superintendents, Tepsco, TAS and all sub contractors
Daily tracking and entering of employee’s time, generating time sheets, daily sign in sheets
Processed requisitions for material and rental equipment
Document control
Created close out packages
Tracking and entering man hours for all sub-contractors into Prolog for Bovis Lend Lease
Generated expense reports for staff employees
All other general office duties
NAES Corporation Feb. 2021 to June 2021
Houston, Texas March 2020 to Aug 2020
Time Keeper
●Provided administrative support TAR Site Manager, General Foreman and Office manager
●Tracking and entering employees hours and rig hours for NAES Corporation and Labor Cost Report
●Maintained and generated time sheets and sign in sheets
●Verification of employees hours and rig hours
●Maintained manpower reports
●Maintained personnel files, and terminations
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