EMEA Payroll Specialist
Resume:
GABRIELA ROTARESCU
********.*********@*****.***
PERSONAL PROFILE
Organized, detail-oriented professional skilled in managing time, prioritizing tasks and precisely meeting deadlines. Flexible and adaptable, maintaining productivity under pressure while fostering team collaboration.
A self-motivated, assertive, and proactive individual with a “get-things-done” attitude. Quick learner passionate about continuous development and supporting others’ growth. Committed to excellence and dedicated to achieving organizational and personal growth through skill, knowledge, and initiative WORK EXPERIENCE
October 2024 – January 2025 Sotheby’s – EMEA Payroll Specialist
Process UK payroll changes on a monthly basis; assist with processing the EMEA payroll (Austria, Dubai, Germany, Ireland, Israel, Netherlands, Spain, Sweden, Switzerland) also submit and manage queries via the ADP Celergo
Work within the guidelines of GDPR to ensure filing and data retention are compliant
Perform all associated pension payments processes impacting monthly payroll; manage all payroll and pension queries
Accuracy validation of monthly data input by HR on the payroll tracker and convert to the payrolls
Overtime collation to the master spreadsheet and upload to ADP
Manage the OLA spreadsheet (enhanced holidays with the overtime portion) and upload to Celergo
Liaising with external payroll consultants (Vialto) in order to deliver Shadow Payroll (where applicable) for international assignees
Employee queries relating to digital payslip/P45/P60s available via Sothebys OKTA November 2021 – June 2024 AP Wireless UK – Payroll Specialist, EMEA
Review international payroll transactions for: Australia, Canada, Croatia, Belgium, France, Greece, Germany, Hungary, Ireland, Italy, Netherlands, Romania, Turkey, US & UK to ensure all recommended payments accurately reflect current compensation levels and withholdings in accordance with local labor laws and requirements
Communicate professionally and regularly with international payroll support vendors to ensure timely, accurate processing, and knowledge of local requirements
Proper taxation of employer paid benefits and country specific payroll tax laws research
Process and record payroll and related transactions in accordance with monthly and semi-monthly deadlines of new starters, leavers and changes
Performing audit of payroll registers prior to transmission and validating confirmed reports
Research and propose resolution of any data conflicts that impact payroll processing
Assist employees with questions through Samanage
Communicate irregularities or issues to the Director timely
Off-cycle pay runs process and manual checks when requiredAnnual processes/calculation including pay review and bonus
Review and process employee timesheets, absences, manual calculation of paid /unpaid leave, overtime, holidays, enhanced holidays and processing of statutory leave payments, stock options, 13/14th salary, Easter/Christmas bonus
Year-end documents preparation and distribution to the employees
Training/Understanding other defined countries to act as back-up if necessary
Collect and provide reports and other supporting documentation for internal and/or external audit preparation
Monitoring and distributing payroll reports ensuring consistency
Payroll processes and procedures regularly review to ensure efficiency and reliability
Training other payroll team members/providing general support of payroll operations and performing other related duties
New countries payroll implementation/process - Croatia & Greece March 2020 – November 2021 Colt Car Company Ltd. Cirencester – Payroll Advisor
Keeping manual and computerized records up to date and provide accurate and timely reports as and when required
Running accurate, effective and timely payroll in compliance with statutory and JSOX requirements, annual returns for the HMRC, production of P60s, preparing P11d
Maintain and process SSP, SMP, SPP advising on policy and procedures as required
Administer pension schemes, Pension Auto-enrolment
Manual calculations for holiday, overtime, enhanced holiday, bonus and commissions
Support for annual processes/calculation including pay review and bonus
Administer key HR Process and records Long service awards, private health scheme, childcare vouchers, cycle to work scheme, ECOS Car Scheme
Ensure the HR Advisor is familiar with Payroll policies and procedures and received sufficient training and updates, training notes update
Cover in absence of other HR staff as required
Monthly Payroll reconciliation
Ensure all personnel and payroll information is kept in accordance with data protection GDPR and JSOX requirements
Assist with departmental project work, new system implementation, furlough calculation March 2019 – March 2020 Intrado Solutions Gloucester - Payroll Officer
EMEA payrolls process accurately and on time adhering to corporate and departmental policies and procedures (Belgium, Netherlands, Lithuania, Germany, Spain, Italy, France, UK, Nordics)
Payroll inputs preparation, outputs received from the payroll vendor first level review
Training/Back up for other payroll team members and run the payrolls in their absence
Process of new starters, leavers and any changes into the payroll system in a timely manner in line with specific countries and company policies
Dealing with benefits and compensations (childcare vouchers, cycle to work, car allowance, meal vouchers, fitness allowance); managing stakeholders
Review and process employee timesheets, absences, manual calculation of paid /unpaid leave, overtime, holidays, enhanced holidays and processing of statutory leave payments
Ensure all post-payroll activities as tax payments, audit and reporting completed on time
Keep up-to-date on applicable country and statutory laws including wages, hours, NICs, Social Charges and attachment of earnings
Liaise with local HR team and in-country HR, Finance, Treasury, in-country vendors, other responsible in ensuring that the salary and statutory payments are released on time
Administer, review and maintain company pension schemes adhering to country legislation, perform pension assessments in line with Auto Enrolment Regulations
Review annual membership and/or invoices to assist in the correct administration of Year End submissions of benefits applicable to country’s statutory/legal requirements
Employees query through Salesforce
Generate and distribute reports and resolve discrepancies June 2017 – February 2019 First Base Employment Ltd - Financial & Admin Coordinator PAYROLL
Set up new starters candidates and clients and sending out welcome emails, changes, running weekly
& monthly payrolls, processing staff expenses
Process timesheets, amendments/deductions/net advances maintaining robust paper trails, liaise with Outsourced Payroll provider
Assist candidates with booking and recording holidays FINANCE
Invoicing, following the credit control procedures in order that payments are received by the business within agreed timescales, liaise with clients and suppliers concerning queries on invoices, Debt chasing, Reconciling, Reports
Process and distribute management information on a weekly basis
Weekly/Monthly bank payments; manage petty cash, retain receipts and balance petty cash at month- end
ADMINISTRATION
Speak and assist the member of the public, clients and other visitors
Deal with confidential information or situations in a sensitive manner
Maintain and manage companywide record keeping clients, candidates, financial
Liaise with tenants of the building to ensure car parking and communal areas are kept clean and presentable
November 2014 - June 2017 Xograph Technologies Ltd Stonehouse - Supervisor
Lead the production activities within the assembly area and packing area, testing and checking products, managing a team of 8 production operatives
Completes production plan by scheduling, training and assigning personnel; accomplishing work results; establishing priorities; monitoring progress; resolving problems; reporting results of the processing flow on shift production summaries
Accomplishes manufacturing staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures
March - December 2012 World Food Stroud - Bookkeeper for a small family business
February 2000 - January 2011 DTJ Braila/Romania - Senior Accountant
Prepare monthly management accounts across all ledgers with key deliverables to trial balance completion, analysis, statistics and reports
Accruals and prepayments, maintenance and reconciliation of bank accounts
Auditing invoices and resolve any queries/issues which arise regarding invoices
Maintain fixed asset register
Assist the Financial Controller with a variety of day to day duties and ad hoc projects, getting involved with all aspects of the finance function
Variance analysis, investigation and report on findings
Payroll audit for starters, leavers, variation of contracts
Payroll and approval for benefits, sickness, maternity leave, holidays, overtime, night hours, bank payments, payroll reconciliation
Monthly declarations of taxes, pensions, unemployment, health insurance, Revisal
Leading a team of 5 payroll/finance/accounts/HR
April 1990 - February 2000 ATTTS Braila (School camp) Braila/Romania - Accountant
Bookkeeping, business administration, petty cash, invoicing, purchasing, stock management & reports
HR, Payroll data entry, payroll processing for perms and temps weekly & monthly, bank payments, monthly declarations and reports, reconciliations, archiving EDUCATION & QUALIFICATIONS
September 2008 – CECCAR Braila - Censor
June 2009 – CECCAR Constanta – Accounts Expert
October 2005 - May 2007
Constantin Brancoveanu University – Master Degree - Financial and Bank Management UK NARIC’s Assessment: is considered comparable to British Master’s Degree October 2001 - June 2005
Constantin Brancoveanu University - Bachelor Degree - Business Management UK NARIC’s Assessment: is considered comparable to British Bachelor’s Degree SKILLS & KNOWLEDGE
UK, US, Australia, Canada & EMEA Payroll/HR, Accountancy & Finance, Bookkeeping
Experience working with Australia, Canada, US, EMEA & UK outsourced payrolls
Experience working with a multi-site organization, multi-pay groups
Extensive knowledge of MS Excel (v-lookups, pivot tables), Word and PowerPoint
Activpay, UKG, Oracle HCM, Hive 360, Blue Marble Global Payroll, ADP Celergo, Success Factors, Xero, SAP, QuickBooks, Samanage, Salesforce, Revisal
Languages: English - Fluent, Romanian – Native Tongue
Contact this candidate