Executive Assistant A Team

Denise Piña 254-***-**** ***********@*******.*** – Carrollton, TX 75006

SUMMARY: Experienced Executive Assistant with a proven track record supporting C-level Executives and Program Managers. Adept in startup and fast-paced corporate environments, as well as small businesses. I have demonstrated leadership as Managing Office Director, overseeing a team of 4 employees and excelling independently and collaboratively. Known for maintaining high levels of confidentiality, possessing strong time management and financial skills, and delivering exceptional customer service. Highly motivated with a positive attitude, independent solid work ethic, as well as part of a team, and the ability to anticipate and address the needs of executives. Texas Notary and can be a Gatekeeper.

Proficient in complex and frequently changing calendar management, meetings, schedule and expenses, using Concur-expenses, Chrome River-expenses, Oracle -iExpense report.

Proficient in complex and frequently changing travel arrangements, across different time zones, domestic and international for C-level and executive team using Concur-travel, BCD Travel, Chrome River-travel, including coordinating flights, hotels, ground transportation, and ensuring smooth travel experiences.

Event planning for holidays, anniversaries, awards, and birthdays.

Proactive, and experienced in proposal and presentation development, purchase orders, budgets, research, insurance brokers, and various administrative tasks, with strong analytical and organizational skills for every task.

Meticulous attention to detail and effective prioritization.

With a proven ability to work under pressure and ensure task completion. Excellent written and oral communication abilities, with an outgoing personality.

The capability to anticipate the needs of the C-Suite team. High levels of confidentiality.

Expert in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook), Chrome River, SAP, Google Suite, Teams, WebEx, Zoom, Google Duo, Workday, QuickBooks, OneNote, Adobe Pro, SameTime, SharePoint.

Lawson, Projecto, Ariba, Prolog, Yardi, Great Plains, SalesForce, Epicor BisTrack, Project Management Professional.

EDUCATION - Texas State Technical – Computer Science – Waco, TX 76708

EXECUTIVE ASSISTANT/ PROJECT MANAGEMENT – Safran Electrical & Power, Denton, TX – 05/2014 to Present

Manage the office's day-to-day operations and provide high-level executive support to COO, CEO and executive team.

Serves as a liaison, initial point of contact, proactive, and gatekeeper.

Anticipates the C suite needs and commitments; communicates directly on their behalf when necessary.

Support Senior C-Level Management in creating executive-level reports and presentations; collected information from various Senior C-Level Management and department heads, consolidate information, and make status updates.

Manage ability to think outside the box with a sense of urgency and time management.

Screened phone calls and emails for executives, prioritizing messages and responding.

Project Management Professional coordination, supports and manages a variety of special projects/presentations, project planning, deadlines, deliverables and tracking.

Created, designed, and developed the assembly of high-level PowerPoint presentations featuring tables, graphs, charts, and materials using word processing, slide graphics, spreadsheet, status updates, and timelines for executive staff.

Review documents with executive staff to discuss formatting changes and edit presentations for weekly business meetings.

Maintain daily, weekly, and monthly reports for extensive and detailed client data presentations.

Conducted research and compiled data reports.

Demonstrated strong attention to detail and accuracy proofreading editing, memos, letters, reports, presentations and other business documents.

Maintain TACK Clocks for Operations; Manage Database using Access tracking of electrical wire harnesses.

Manages complex and frequently changing travel itineraries, across different time zones for senior C-level and staff using Concur, Oracle-iProcurement and BCD Travel-domestic and international, including coordinating flight accommodation, hotels, car rental and visas.

Manages complex and frequently changing deadlines.

Manage complex and frequently changing executive calendars, appointments, conference calls and scheduling meetings, according to the COO and CEO preferences.

Organized and facilitated meetings, including preparing agendas, meeting minutes, ensuring accurate timely documentation distribution.

Notarized documents; performed various tasks contributing to office organization and efficiency.

Developed efficient filing systems to ensure easy retrieval of documents both in physical files and electronic databases.

Stakeholder coordination working with external vendors and internal teams to ensure alignment of project goals.

Maintained a professional image of the executive office through effective communication with internal staff members as well as external stakeholders such as clients or vendors.

Special event planning for the company, birthdays, anniversaries, announcements, holiday celebrations planned, organized and coordinated logistics for company events such as conferences, seminars, workshops and off-site retreats.

Maintained office supplies inventory; negotiated the price of office supplies for the operation department.

Coordinated logistics meetings conferences events including venue selection catering and audiovisual setup.

Managed multiple tasks priorities simultaneously adapting.

Maintained organized filing systems both physical electronic files ensuring easy retrieval information.

I order client and in-house catering breakfast, luncheons and dinners.

EXECUTIVE ASSISTANT/PROJECT MANAGEMENT – Labinal Power Systems, Corinth, TX – 05/2009 to 05/2014

Manage the office's day-to-day operations and provide high-level executive support to the COO and Operations.

Anticipates the C suite needs and commitments; manages complex travel arrangements, across different time zones, domestic and international, including coordinating flights, hotels, ground transportation, and visas, Expense reports.

Managed expense reports for executives by accurately tracking expenses, reconciling receipts, and submitting timely reimbursement requests, using Concur, Oracle-iExpense and Chrome River.

Created detailed expense reports ensuring accuracy compliance with company policies guidelines and analyzing variances providing recommendations for cost savings.

Manages complex calendars for C-level, organizing meetings and appointments, according to the COO preferences.

Always ensure the security and confidentiality of sensitive and protected information.

Meeting Coordination: Take detailed notes during meetings, track action items, and follow up on outstanding tasks. Prepare meeting minutes to document key decisions and discussions.

Scheduling and preparing materials for staff meetings; taking and ensuring next steps are communicated and implemented.

Support management in creating executive-level reports and presentations; Collect information from various management and department heads, consolidate information, and make status updates.

Working with senior management to initiate new projects and assist in various processes.

Created, designed, and developed the assembly of high-level PowerPoint presentations featuring tables, graphs, charts, and materials using word processing, slide graphics, spreadsheet and database software applications, and report documents for executive staff.

Review documents with executive staff to discuss formatting changes and edit presentations for weekly business meetings.

Notarized documents, prepare statistical reports, edit presentations, and compile data for analysis.

Maintain daily, weekly, and monthly reports for extensive and detailed client data presentations.

Maintain TACK Clocks for Operations; Manage Database using Access tracking of electrical wire harnesses.

Birthdays, anniversaries, announcements, holiday celebrations, and special event planning for the company.

Maintained office supplies inventory; negotiated the purchase of office supplies for the operation department.

Order client and in-house catering breakfast, luncheons and dinners.

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