Executive Assistant/ Event Specialist

JENN ELLINGER

408-***-**** ****.********@*****.***

www.linkedin.com/in/jenn-ellinger-b5b44811/

Summary

Field/ Event Marketing Specialist with over 10 years of working in Event Planning & Field Marketing. Over 12 years Executive Assistant experience in supporting C-level executives with extensive responsibilities. Immense domestic & international travel, calendar coordination as well as expense reporting. Corporate and private event planning such as Tradeshows, conferences, meetings from concept to event completion, including managing all materials, swag, vendors, F&B & locations. A self-motivated professional with a proven track record in partnering with senior management to meet corporate objectives by establishing partnerships with key internal and external executives. Willing to travel as much as necessary. Multiple Start-up experience. Experience with PC & Mac, MS Office, Outlook, Lotus Notes, Concur, SalesForce.com, Epicor, Zift, SharePoint, Dropbox, Slack, Skype, Zoom, Google Docs, asana. Highly adaptable to a variety of industries and environments, extremely friendly, organized, creative, resourceful, energetic and thrives in a team environment.

Work Experience

Forty Niners Stadium Management Santa Clara, CA

Guest Service Coordinator (Part Time) May 2024 - Present

●Responsible for responding to all Guest Service emails.

●Supports the Director and Sr. Manager in Guest Services.

●Supports the organization on New Hire Orientation.

●Keeps the uniform and storage rooms organized and stocked.

●Prepares Guest Service areas of the stadium before major events.

Team Playmaker (Part Time) Mar 2019 - Present

●Our responsibility and goal is to safely help those that need assistance in getting from the parking lot to security by way of golf cart.

Allied Security Santa Clara, CA

Guard (Part Time) Mar 2024 - Present

●Security at multiple venues for small and large private events.

PayPal Stadium San Jose, CA

Event Ambassador (Part Time) Mar 2024 - Present

●My responsibility is to ensure the safety and enjoyment of the patrons/ fans that occupy my suite.

Valley Events Temecula, CA

Event Specialist (Part Time) Sep 2021 - Present

●Event support to include leading a team during the event while also working onsite directly with the client and all vendors.

Amazae, Inc San Jose, CA

Event Operations Assistant (Part Time) Feb 2022 - Sep 2023

●Event support for all types of events from social, corporate and weddings.

●Providing backend logistical support in planning events and managing event vendors including RFP process, vendor quotations, invoicing, project deliverables, production timeline, on-site execution and payment.

Slipstream IT Bell Arbor, PA

Customer Success Manager Mar 2022 - Jun 2022

●Supported clients by understanding their business needs, focused on building a close relationship.

●Served as the main point of contact between the client and our technical teams in an MSP environment.

State Farm Cupertino, CA

Marketing/ Office Manager Mar 2019 - Mar 2021

●First point of contact for our clients is to help them in any capacity whether to pay bills, connect them to the appropriate services needed or forward them to a licensed team member.

●Worked on marketing materials and programs for the agency.

TapSnap San Jose, CA

Event Specialist Lead/ Operations (Part Time) Apr 2017 - Mar 2020

●Ran an open- air photo booth for events and running the technology for the patrons and clients. Most importantly, creating a fun and interactive time for all.

●Back end operations to include constructing contacts, event information & pursuing marketing opportunities.

Google Sunnyvale, CA

Event Marketing Manager Google Cloud (Contract) May 2018 - Jul 2018

●Responsible for planning Google’s Cloud Division events and working with other Google platform contributors. Working with our engineers in understanding the clients needs in order to set up relevant events.

RockIt Events Scotts Valley, CA

Event Specialist (Contract) Nov 2017 - Jan 2018

●Works on an as needed basis on corporate events anywhere from start to finish for the holiday season.

Import.io Los Gatos, CA

Recruiting, Office Coordinator & Event Planner (Contract) Nov 2016 - Apr 2017

●Responsible for working with outside recruiters in order to source the best candidates for our open positions.

●Main point of contact for recruiters and the primary scheduler of all candidates.

●Responsible for ordering company swag as well as all office supplies.

●Planned Sales Kick Off for 30 people in Las Vegas to include all flights (Domestic & International), hotel blocks, conference rooms and food, offsite dinners and team building events.

●Event planner for all company functions.

PNY Technologies San Jose, CA

Marketing Specialist (Contract) Jun 2016 - Sep 2016

●Assists in the collection and management of lead generation from all marketing campaigns & channel events.

●Fulfills field marketing support requests coordinating necessary materials and preparing outbound shipments.

●Collating, editing & creating marketing documents and presentations.

●Maintains marketing resources including ordering & stocking collateral, trade fixtures, promotional giveaways, and product samples, building a relationship with all vendors.

●Process purchase requisitions, invoices and budget tracking of all marketing expenditures.

●Assisted in event coordination including the largest Trade Show of the year, SIGGRAPH

Trader Joes Los Gatos, CA

Customer Service (Part Time) Oct 2015 - Jul 2016

●Responsibilities include stocking shelves, keeping the store clean and helping customers.

●Promoted to the busiest shift after a week of employment and working the register a week into starting.

Tegile Systems Newark, CA

Field & Event Marketing Specialist May 2014 - Jun 2015

●Assisted in the planning and execution of VMWorld, Oracle Open World, Cisco Live as well as all other corporate tradeshows.

●Manages the operations and logistics of multiple events at a time from contracts to breakdown, working with multiple vendors and building those relationships.

●Responsible for supporting the entire West Coast, supporting 11 Account Executives and over 30 focus partners.

●Collaborates with district sales leadership along with the account management team, creates Regional Marketing Plans for each territory to ensure maximum ROI and alignment across territories.

AMD Sunnyvale, CA

Sr. Executive Assistant (Contract) Sep 2013 - May 2014

●Responsible for the support of the VP & General Manager of the Semi Custom Business Unit as well as two Sr. Directors.

●Coordinates heavy domestic and international travel as well as keeping all calendars up to date and scheduling meetings over multiple time zones.

●Coordinates all our units business meetings and events from finding location to working with the vendors to ensure a successful event.

Create With Context, Inc. Santa Clara

Project Manager/ Sr. EA to CEO (Contract) Jan 2013 - Apr 2013

●Day to day support to the CEO – travel and calendar coordination.

●Responsible for obtaining and writing content for the monthly newsletter.

Axcient, Inc. Mountain View, CA

Sr. Executive Assistant Jan 2012 - Nov 2012

●Provided day-to-day support to the CEO & VP of Sales as well as support to all other executives.

●Focused on Partner Marketing programs and events.

●Involved in the planning of all company team building, Sales Kick Offs and company-wide social events.

Nimsoft, Inc. Campbell CA

Sr. Executive Assistant to CEO/ Event Planner Apr 2010 - Jan 2012

●Provide day-to-day support to the CEO as well as support to all other executives.

●Extensive organization in all aspects of domestic and international travel, passport/ visa requirements, hotel and car.

●Provided employee training on all company software.

●Assisted the Marketing team with trade show planning to include ordering materials, set up/ take down, etc.

●Worked with a contract event planner for the premier President’s Club in the British Virgin Islands at Necker Island for 18 guests. This included all correspondence ideas (emails, mailings), vendor coordination and budgets.

●Main company event planner for all social gatherings to include holidays, Happy Hours & Christmas Party for 150 guests.

●Worked with all vendors to include leasing office and facility requests, hotel accounts, car service, beverage service.

Willow Street, Inc. Campbell CA

Mortgage Loan Processor (Contract) Feb 2009 - Oct 2009

●Responsible for timely processing of mortgage loan applications in compliance with bank and lender requirements.

●Collect and review loan documents directly from clients to satisfy loan conditions and ensure completeness of mortgage loan documentation.

Ernst & Young, LLP San Jose CA

Executive Assistant Feb 2007 - Jan 2009

●Supported 2 Partners and up to 10 staff in the Transaction Advisory Services (TAS), Mergers & Acquisitions.

●Coordinated all aspects of travel, domestic and international to include car service, flights and hotel stays.

●Heavy meeting scheduling through multiple time zones.

●Prepared correspondence on behalf of the M&A team, proof read and edit to ensure accuracy and consistency.

●Additional role within EY consisting of assisting the Learning Support Coordinator in meeting set up, catering, education organization, & EY University.

Willow Street, Inc. San Jose CA

Executive Assistant/ Event Planner Jun 2004 - Feb 2007

●Supported the CFO/ Owner as well as the VP of Marketing.

●Daily office Operations- IT Coordination, interfacing with clients and vendors, daily organization of files, prioritizing tasks, coordinating steps from scheduling clients to finalizing their transaction, dealing with highly confidential corporate information as well as client and vendor information, conducting Internet searches and gathering data, coordinating travel arrangements, scheduling meetings, calendaring, corporate event planning, involved in continued marketing ideas for the company.

Rhythm & Moves, Inc. Santa Clara, CA

Physical Education Instructor Apr 2001 - Jun 2004

●Responsible for daily lesson planning for Kindergarten through 8th grade children.

●Mentored children in the fundamentals of sports, physical activity and teamwork.

●Organized an annual end of the year ‘field day’ that consisted of over 300 children, teachers and parents participating at once.

TeleCore, Inc. Cupertino, CA

Executive Assistant Jan 2000 - Mar 2001

●Assisted in organizing the Nor-Cal recruiting office and implementing a filing system, processes and procedures.

●Worked with HR to create and update employee files, payroll, responsible for Nor-Cal employees.

●Assisted Sr. Recruiters in recruiting on a national basis for a myriad of different telecommunication companies.

Education

California State University at Hayward Jun 2000

Bachelor of Arts, Communications with emphasis in Interpersonal Communication

Skills

• PC & Mac

• MS Office

• Outlook

• Lotus Notes

• Concur

• SalesForce.com

• Epicor

• Zift

• SharePoint

• Dropbox

• Slack

• Skype

• Zoom

• Google Docs

• asana

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