Accounts Payable Office Manager
Resume:
Neda I. Zeidan
**** *. ******** ***. ******, CA *1722
Cell: 626-***-****
E-mail: ******.****@*****.***
Education:
Bachelor Degree in Fine Arts - Yarmouk University, Jordan 1993 Summary of Qualifications:
Team player with effective verbal and written communication skills.
Positive aptitude and eagerness to learn new skills.
Enthusiastic, committed, and self-motivated that strives for perfection.
A hard worker willing to assume responsibility.
Computer knowledge skills include: Microsoft Word, Excel.
Fluent in Arabic and English.
Knowledge of using Quick book
Notary Public.
Experience:
USA Roofing Inc Walnut, CA 2014- present
New Star International Inc. Anaheim, CA 2011 - 2012
Tadros & Youssef Construction Inc. Upland, CA 2002 - 2011
MAJ International Inc. Upland, CA 2002 - 2011
Certification:
Notary public since 2006 to present.
NNA certified loan signing Agent.
Live scan and fingerprint roller.
Certificate of Bookkeeping - tri- community adult education.
Certificate of achievement in accounting from citrus college.
Certificate of achievement in payroll accounting from Citrus College
Certificate of achievement in quick book from Citrus College Professional Experience
Office manager administrator at USA Roofing 2014- present Detail-oriented and dependable Accounts Payable/Receivable Specialist with over 10 years of experience managing financial transactions, reconciling accounts, and ensuring timely payments. Proven track record of maintaining accuracy and efficiency in fast-paced environments. Proficient in accounting software including QuickBooks and Microsoft Excel. Core Competencies
Accounts Payable/Receivable
Invoice Processing & Billing
Account Reconciliation
Financial Reporting
Vendor & Customer Relations
Payment Posting
Expense Reporting
ERP Systems- QuickBooks
Professional Experience
Accounts Payable/Receivable:
Process and manage over 500 invoices per month, ensuring timely payment and accurate data entry.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Maintain aging reports and follow up on outstanding receivables to reduce DSO.
Collaborate with purchasing and receiving departments to resolve PO issues.
Assist with month-end closing and prepare financial reports for management.
Handled accounts payable and receivable functions including data entry, invoice processing, and bank deposits.
Supported the finance team with account reconciliations and journal entries.
Maintained accurate vendor and customer files.
prepares pre- and post-roof reports
post certified payroll into DIR
handling insurance and workers comp
prepare and send proposals
prepare time sheets for workers
various filing, faxing, scanning to maintain organization of office and tasks
handle voicemails and emails
Software & Tools
•QuickBooks
•Microsoft Excel
Office manager at New Star International 2011- 2012
Bidding Department
Search McGraw-Hill’s website for upcoming projects.
Direct Designating person to attend the job walk if mandatory, also getting the plans, specifications & Addendums, and return them if refundable.
Communicate with the Construction Management/School District to see if there is any prequalification, DVBE requirements to comply if required, advertising for DVBE (Disabled Veteran Business enterprises) if required, and soliciting with DVBE Firms.
Complete and review the bid packages, and related attachments, as well as Request Bid Bond, and insurance forms.
Review the Agreement Package before the President signs when a project is awarded.
Prepare to each Subcontractor a contract package which includes: Subcontractor Agreement, Letter of intent, Preliminary information for the job, Labor compliance program package.
Create insurance Log Reports and monitor expiration dates on all subcontractors Insurance, and file.
Office Manager at Tadros and Youssef Construction and MAJ International Inc
(sisters company) 2006- 2011
Project Administrator- Bidding Department
Search McGraw-Hill’s website for upcoming projects.
Direct Designating person to attend the job walk if mandatory, also getting the plans, specifications & Addendums, and return them if refundable.
Communicate with the Construction Management/School District to see if there is any prequalification, DVBE requirements to comply if required, advertising for DVBE (Disabled Veteran Business enterprises) if required, and soliciting with DVBE Firms.
Complete and review the bid packages, and related attachments, as well as Request Bid Bond, and insurance forms.
Review the Agreement Package before the President signs when a project is awarded.
Prepare to each Subcontractor a contract package which includes: Subcontractor Agreement, Letter of intent, Preliminary information for the job, Labor compliance program package.
Create insurance Log Reports and monitor expiration dates on all subcontractors Insurance, and file.
Prepare Injury & Illness Prevention Program.
Payroll Department Administrator
Issue Certified Payroll Reports on excel
Audit all the subcontractors certified payrolls, check their worker’s classifications, rates and other information to avoid underpayment which could result in delaying pending progress payments, and send them to the School District/Construction Management on a weekly basis.
Update certified payroll login the system for all subcontractors in all projects.
Communicate with Labor Compliance regarding any under payment issues for any subcontractor or the General Contractor, as well as, communicate the matter with the subcontractor to solve the under payment issues as soon as possible to avoid any delays to the payment.
Furnish and update OCIP monthly reports.
Provide Training Fund Contribution.
Project Closeout:
Manage the closeout including: Warranties, Operations and Manuals from all different trade, and sub-trade and file them.
Accounting Department:
Create and submit Project Preliminary Information to the Subcontractor and Suppliers.
Record Stop Notices and Release of Stop Notices.
Complete Credit Applications and Provide References.
Prepare Injury & Illness Prevention Program.
Prepare Storm Water Pollution.
Office Assistant at Tadros & Youssef Construction and MAJ International Inc
(sister companies) 2002- 2006
Administrate incoming and outgoing faxes.
Filing in different departments.
Order office and job site supplies.
Coordinate shipments and deliveries
Post 20-day preliminary information in the system and file them.
Database entries.
Open files for new laborers, and call the union to make sure that they are still in good membership standings.
Assist in the Bidding Department, and certified payrolls.
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