Personal Assistant Estate Manager

ASHLEY DUPREE

******@***************.***

512-***-**** Austin, TX

LUXURY LIFESTYLE MANAGER ESTATE MANAGER DIRECTOR OF EVENTS

Meticulous and highly organized self-starter with more than 13 years as a luxury lifestyle manager and over 15 years as a personal assistant. Excel in independent administrative projects and team building. Leverages a keen eye for detail, innate curiosity, and complete ownership of tasks to provide seamless support. Committed to professional development, personal integrity, and upholding the highest levels of discretion and confidentiality in all situations. Highly adaptable to shifting priorities and environments while maintaining a positive attitude and strong work ethic. Proven ability to assess talent, coach, develop and manage performance to ensure standards are achieved and maintained. Dynamic and highly organized Event Manger producing high-impact events from large scale public events to private luxury gatherings.

CORE COMPETENCIES

Estate and Property Management in Challenging Environments Vacation Rental Management Contracts

Inventory Controls Asset/Collection Management (Art, Wine, Cars) Provision of Supplies and Equipment

Teamwork and Leadership Staff Development and Training Manage Complex Schedules Event Planning

Preventative Maintenance Vendor Management Supervise Staff Managing Logistics Brand activations and launch parties Strategic Mindset Talent Buying with deep knowledge in Hospitality, Production and client services across a variety of Industries.

Knowledge of PCs and Macs

Microsoft Office (Word, Excel, PowerPoint, and Outlook) Google Suite (Docs, Sheets, and Drive)

Familiar with Corporate and Residential Security Systems and Smart Home Technology

PROFESSIONAL EXPERIENCE

Executive Personal Assistant (Estate Manager) Private Employer Houston, TX and Cabo, Mexico April 2023 - Present

Hybrid role to support a principal at the family office and oversee several properties, including the primary residence, a 65-acre ranch, a lake house, and a rental villa in Cabo, Mexico.

Manage projects, including a $650K installation of a commercial well and watershed at the ranch

Direct a $450K project to establish a 2-acre lake and stock it with fish for personal use

Oversee up to 10 staff, including house managers, a ranch manager, a villa manager, a chef, and housekeepers

Administer bookkeeping, payroll, taxes, review invoices, and oversee international banking for the Cabo rental villa

Consult private jet staff to coordinate flights, secure visas, and manage travel logistics for seamless executive travel

Operate administrative tasks remotely while executing projects onsite, ensuring efficiency and seamless coordination

Notable Projects

oRelocated a 100-foot log cabin to serve as the primary residence,$185K masonry work included dismantling custom rockwork on the foundation skirt and fireplace; total cost of project $633K

oBuilt a commercial well to facilitate water for the artificial lake, totaling $587K

oOversaw masonry artist to custom build a stone patio and fire, totaling $185K

oDirected electrical project from trenching to laying cable to installing racks for power boxes totaling $55K

oManaged landscapers to install new plants and irrigation with landscape for the main cabin, totaling $45K

oInitiated soil testing and preliminary legwork while working with the architect, land surveyor, and builder to plan a 70' x 96’ x 22’custom hanger with a pilot apartment and office

oCollaborated with the principal employer on sourcing a jet and scheduling his continuing education for a pilot license

Luxury Lifestyle Manager + Estate Manager Confidential Employer Austin, TX and New York, NY 2019 - May 2023

Served as an Estate Manager for a seven-acre primary residence and a Soho penthouse condominium.

Managed a $1.5M renovation project to relocate the primary suite from the lower level to the second floor

Ensured on-time and on-budget completion of several multimillion-dollar vacation homes in Tulum, Mexico; Baily, Texas; and Aspen, Colorado and oversaw the high-volume rental management of these properties

Designed organizational solutions for digital files, business initiatives, financial records, and household documentation

Managed and coached domestic staff comprised of housekeepers, chefs, and groundskeepers to ensure the family’s living and entertaining standards were met

Planned and executed events, including intimate dinner parties, family-sized casual gatherings, and large formal productions, including securing talent for private parties and fundraisers

Strategically planned annual large scale event Estate Site for the Principals private portfolio international guest

Managed agricultural exemptions and oversaw a bee apiary and chicken coop for the family

Director of Events Largescale High Performance Motorcycle Industry Austin, TX 2013-2019

Director all aspects of Event Logistics, City Permitting, Venue Coordination, On-site operations including ticketing, Merchandise, Street Closures, Safety Plans, Security and Medical

Talent buying and Entertainment programming, booking headliners, reading contracts and managed Hospitality

Negotiated Contracts for Tradeshow booth sales, hotel contracts for room blocks

Sponsorship sales and Management

Managed Multi-Million Dollar Budget, media buying, merchandise production, international vendor travel logistics

Built and led teams to support high-volume, high-pressure event days focusing on Safety and crowd experiences

Personal Assistant + Estate Manager Private Clients + TV Celebrity Mogul Texas and California 2009 - 2013

Provided expanded services for a principal employer that evolved into a multi-client venture to manage properties, direct Reoperations and logistics, and administer high-value collections.

Produced annual large-scale Vintage- Hot Rod Car Show attracting international Attendees

Managed Meet-and-greet Opening Formula 1 launched partes and other industry appearances

Handled all talent logistics, vendor coordination and design production

Saved each client thousands of dollars each year by reviewing expenses, identifying overcharges, and negotiating with vendors to secure lower rates

Managed complex calendars, coordinated domestic/international travel, and reconciled business/personal expenses

Facilitated the sourcing, interviewing, and hiring of personal service suppliers and domestic staff for each client’s needs

Created memorable events and experiences for each client, their family members, and guests

Utilized unparalleled local knowledge of contacts within Texas’ most requested and highly rated venues

Directed transportation and logistics, including sourcing and onboarding crew for private jets and yachts

Coordinated with caterers, florists, decorators, entertainers, servers, and other vendors to ensure alignment with client specifications and seamless execution of events

Notable Clients

Personal Assistant Badgley Mischka Miami, FL and New York, NY 2019

Worked with James and Mark on their home décor and tabletop design initiative; coordinated launches on home shopping networks.

oServed as the on-site Personal Assistant during the launch of their swimsuit design business in 2019

oAccompanied clients and provided seamless assistance at established events, including Fashion Week (New York and Miami), New York Market Week, and meetings with HSN, QVC, Macy’s, Hudson Bay, and TJ Maxx

Personal Assistant Confidential Client Austin, TX 2010 - 2019

Initially hired as the Personal Assistant and organically took on Estate Manager responsibilities at a 20-acre ranch for a major television personality, including hiring and training domestic staff for multiple properties across two states.

oFacilitated media negotiations for appearances and managed scheduling and travel planning

oMaintained records and licensing for ATF importation of Class 3 firearms and ammunition

oEnsured fleet management of high-performance vehicles and motorcycles, from garage renovations and equipment purchases to open road driving and preventative maintenance to verify optimal operation

oPlanned multiple product launches, styled fashion photoshoots, and facilitated off-road racing sponsorship events

oFacilitated the transport, upkeep, and registration of luxury high-performance cars, motorcycles, and off-road racing vehicles

ADDITIONAL EXPERIENCE

Personal Assistant ACL Music Fest / C3 Austin TX 2002 - 2006

Facilitated the hiring and onboarding of staff for Matt Lucky (now FBR), who created bars at worldwide locations.

Personal Assistant for Hair and Makeup Team Various Clients Austin and Dallas, TX 2000 - 2006

Supported small teams of stylists to celebrities.

Personal Assistant to Founder Oribe New York, NY and Miami, FL

Managed the personal and professional administrative tasks for the seamless execution of lifestyle standards. Designed and executed green/hospitality rooms for fashion and entertainment productions in New York, Florida, and Texas

EDUCATION + PROFESSIONAL DEVELOPMENT

Bachelor of Art in Cultural Anthropology + Spanish Southwest Texas State University San Marcos, TX

Licensed Notary State of Texas Expires 2026

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