Project Management Coordinator

Location:

Nairobi, Nairobi County, Kenya

Posted:

April 21, 2025

Contact this candidate

Resume:

BRIAN OTIENO MONYE

EMAIL: **********@*****.***

TEL: +254*********

Personal Information

GENDER : MALE

RELIGION : CHRISTIAN

LANGUAGES : ENGLISH, KISWAHILI

NATIONALITY : KENYAN

Education Background

Year Institution Achievement

2013-2016 University of Nairobi BSC. microbiology

biotechnology

and

2008-2011 Onjiko secondary school K.C.S. E

1999-2007 Abol primary school K.C.P.E.

Work Experience

February 2024 to January 2025: working for the USAID Tumikia Mtoto DREAMS Project. Project thematic Areas: HIV/AIDS, GBV, Mental Health and Unplanned Pregnancy. Prime Partner: World vision Kenya

Local Implementation Partner: Cheer Up Program

Positions; Ward Coordinator and Combined Socio -Economic Activities (CSEA) Coordinator in Gatongora ward – Kiambu county, Ruiru Sub- County. Reporting to: Project coordinator

Ward Coordinator; roles and responsibilities:

Program;

-Facilitate the provision of the comprehensive DREAMS package of services to Adolescent Girls and Young Women (AGWY) in accordance with, national and donor guidelines and CUP Standard Operating Procedures (SOPs) aimed at reducing HIV, GBV and unplanned pregnancy among the AGYW.

-Organize quarterly and monthly ward-level planning sessions, generate work plans and budgets.

-Facilitate delivery of activities in the approved work plans and associated budgets and communicate any needed changes prior to implementing these changes.

-Conduct on-site monitoring visits and conduct fortnightly formal feedback sessions with field staff and document through minutes deliberations of these meetings.

-Work in collaboration with other departments including HR, finance, procurement and administration to ensure all financial and administrative aspects are carried out seamlessly and in line with relevant organization policies and procedures.

-Identify technical capacity gaps among project staff and workforce and facilitate capacity building training and mentoring to close the gaps.

-Manage budget utilization according to budgeted work plan.

-Establish and maintain ward Quality Improvement committee to offer needful technical support to the project to ensure quality and impactful service provision.

-Responsible for management of feedback from the stakeholders, partners, workforce and beneficiaries on the implementation of the project.

-Coordination of ward Combined socio-Economic Activities (CSEA) with the support of the Ward CSEA Assistant.

- In charge of ward level cadres e.g. Assistant ward coordinator, Data Assistant, CSEA assistant, facilitators and other service providers.

Representation and Networking;

-Work with government HIV/AIDS & GBV structures at Sub-County (also county level when called upon) as well as other partners to provide and/or receive programmatic and technical assistance as indicated or requested. This includes participating in Sub-County Health Stakeholders Forums and Sub-County level Annual Operating Planning.

-Foster development of partnership with SCMOH, SCASCO, DCS, MOE and CACC to enhance government ownership and leadership of program work

-Establish and maintain a directory of all key stakeholders, partners and service providers including health facilities, legal service providers, education institutions, etc and use the directory to link AGYW to appropriate services as outlined in the DREAMS core package.

-Maintain excellent stakeholders management for seamless project implementation. Monitoring, Evaluation Reporting and learning;

-Ensure that all approved Tumikia mtoto project data tools are available to all staff in the ward and are used to document service delivery and filed as outlined in the M&E SOP.

- Document success stories, lessons learned and challenges to inform program decisions. -Prepare program monthly and quarterly reports using the approved templates and submit including to GoK through COPBAR tool and other MOH tools.

-Develop monthly work plan and budget for the ward. Combined Socio -Economic Activities (CSEA) Coordinator roles and responsibilities. Coordination, Planning and Supervision.

-Ensure timely and effective implementation of CSEA interventions as planned, considering donor demands at the ward level.

-Organize and coordinate monthly meetings with the facilitators.

-Coordinate the formation and registration Of S4T groups through Sub County Social Development Offices.

-Coordinate all support supervision activities with facilitators, ensuring that S4T groups and the AGYWs are adequately provided with the support they need.

-Ensure the roll out of AVSI WINGS Plus ES model.

-Collaborate with the facilitators to conduct SG health checks as per AVSI WINGS Plus requirement.

-Continually communicates to the CSEA officer on project progress, challenges and support required to deliver on the project objectives.

-Ensures all the activities being implemented are conducted within a process that enhances community ownership, participation and contribution for sustainability. Service to Adolescent Girls and Young Women.

-Ensure assessment of AGYW targeted for CSEA interventions as per the donor targets.

-Update in KOBO on assessment findings.

-Ensure all enrolled AGYW are fully layered With ES interventions. i.e. undergo complete Entrepreneurship Training sessions.

-Conduct needs assessment to the AGYWs for definition of pathways

-Referral and linkage of GAYW to all CSEA services as the WINGS plus pathway.

-Referral/linkage i.e. GOK cash transfer for AGYW for Education Subsidy interventions as per the assessed needs.

Monitoring, evaluation and Knowledge management.

-Ensure services provided to the AGYWS are updated in the service uptake form.

-Collaborate with data assistants to ensure timely data entry of services in all AGYWs

-Participate in up monthly and quarterly review meetings to review on project implementation progress, address emerging issues and plan for subsequent actions.

-Plan quarterly feedback sessions as well as organize action reflection sessions with the Stakeholders, AGYW, partners and Caregivers.

-Conduct regular spot checks to AGYWs in VTIs, apprenticeship and internship to monitor their progress.

-Responsible tot timely monthly and quarterly reporting to the donor in collaboration with the CSEA Officer.

-Conduct baseline and endline surveys to AGYW.

-Administration of adapted WINGS plus tools.

-KOBO update on follow-up findings as per WINGs Plus tools.

-Preparation Of Monthly and quarterly project performance reports at the ward level.

-Conduct routine Post Distribution Monitoring to AGYWs with the stakeholders, GOK, PSSP.

-Continuous update/documentation of ward-based outcome findings as per project Theory of Change and log frame.

Stakeholder Engagements, Linkages and Advocacy

-Map out GOX stakeholders. private sector service providers i.e. vendors, artisans. institutions for engagement to promote ES Initiatives.

-Collaborate With the CSEA officers in development and signing Of MOUs with identified artisans as per AVSI WINGS Plus requirement.

-Develop working relationships and linkages with key stakeholder's i.e. Government officials, private sector service providers, Community leaders as well as the AGYWs to promote ES initiatives.

-Continually communicates to the CSEA officer on project progress, challenges and support required to deliver on the project objectives.

-Ensures all the activities being implemented ate conducted within a process that enhances community ownership, participation and contribution for sustainability. Achievement

-Started a new ward and stabilized implementation of the project through effective stakeholders’ engagement and management.

-Ensured quality and effective project implementation.

-Achievement of given project targets

-Efficient budget management.

-Sustainably transforming lives of Adolescent Girls and young Women and the community through sensitization on HIV, GBV, unplanned pregnancy, mental health and linkage to need based services including CSEA support.

2022 July to 2024 February: working for the USAID Tumikia Mtoto DREAMS Project. Project thematic Areas: HIV/AIDS, GBV, Mental Health and Unplanned Pregnancy. Prime Partner: World vision Kenya

Local Implementation Partner: Beacon of Hope Organization. Title: Assistant Ward Coordinator, Nairobi County, Embakasi South sub-county, Mukuru kwa Njenga ward

Reporting to: Ward Coordinator

Duties and Responsibilities:

Program;

-Facilitate the provision of the comprehensive DREAMS package of service to Adolescent Girls and Young Women (AGWY) in accordance with, national and donor guidelines and Standard Operating Procedures (SOPs).

-Organize quarterly and monthly ward-level planning sessions, generate work plans and budgets.

-Facilitate delivery of activities in the approved work plans and associated budgets and communicate any needed changes to the Ward coordinator prior to implementing these changes. - Conduct on-site monitoring visits and conduct fortnightly formal feedback sessions with mentors and other field staff and document through minutes deliberations of these meetings.

-Work in collaboration with other departments including HR, finance, procurement and administration to ensure all financial and administrative aspects are carryout out seamlessly and in line with relevant policies and procedures.

-Identify technical capacity gaps among project mentors, facilitators & volunteers and facilitate capacity building training and mentoring to close the gaps.

-Facilitate team work and problem-solving activities with field program team.

-Representation and Networking

-Work with government HIV/AIDS and GBV structures at Sub-County (also county level when called upon) as well as other partners to provide and/or receive programmatic and technical assistance as indicated or requested. This includes participating in Sub-County Health Stakeholders Forums and Sub-County level Annual Operating Planning.

-Participate in the implementation of quality improvement. Monitoring, Evaluation Reporting and learning;

-Ensure that all approved data tools are available to all field teams in the ward and are used to document service delivery and filed as outlined in the M&E SOPs.

-Document success stories, lessons learned and challenges to inform program decisions monthly.

-Prepare program monthly and quarterly reports using the approved templates.

-Ensure proper documentation of all services offered to the AGYW. Achievement

-Surpassed financial year targets with sustainable transformation of AGYW lives through impactful service provision.

-Earning the opportunity to be promoted from a consultant to serve as a bona-fide employee of BOH under USAID TUMIKIA MTOTO DREAMS project.

2022 April – 2022 June: worked as a consultant for the USAID Tumikia Mtoto DREAMS Project.

Project thematic Areas: HIV/AIDS, GBV, Mental Health and Unplanned Pregnancy. Prime Partner: World vision Kenya

Local Implementation Partner: Beacon of Hope Organization. Title: Assistant Ward Coordinator in Mukuru Kwa Njenga Ward - Nairobi County, Embakasi South sub-county.

Reporting to: Ward Coordinator

Duties and Responsibilities.

-Facilitate delivery of activities in the approved work plans and associated budgets and communicate any needed changes to the Ward coordinator prior to implementing these changes. Conduct site monitoring visits and conduct formal feedback sessions with mentors and other field staff and document through writing minutes deliberations of these meetings.

- Identify technical capacity gaps among project mentors, facilitators & volunteers and facilitate training and mentoring to close the gaps.

-Work with government HIV/AIDS structures at Sub-County (also county level when called upon) as well as other partners to provide and/or receive programmatic and technical assistance as indicated or requested. This includes participating in Sub-County Health Stakeholders Forums and Sub-County level Annual Operating Planning.

-Ensure that all approved data tools are available to all field teams in the ward and are used to document service delivery and filed as outlined in the M&E SOPs.

-Document success stories, lessons learned and challenges to inform program decisions monthly.

-Prepare program monthly and quarterly reports using the approved templates. Achievement

-Completion of the given Q2 targets and impacting lives of enrolled AGYW through offering quality and effective services as prescribed by the project.

-Great collaboration with stakeholders that enabled seamless implementation of the project. 2020 July- 2022 March: USAID Tumikia Mtoto DREAMS Project Prime Partner: World vision Kenya

Local Implementing Partner: Center for the Study of Adolescence (CSA) Title: Assistant Ward Coordinator in Mukuru Kwa Njenga Ward- Nairobi County, Embakasi South sub-county.

Reporting to: Ward Coordinator and County Coordinator Duties and Responsibilities

-Work closely with World Vision/Tumikia Mtoto, Ward Administrators, Local Advisory Committees and CBOs to ensure seamless and effective implementation of DREAMS in the wards; leading to its success.

-Work with World Vision, partner CBOs, Ward Administrators and the Local Advisory Councils

(LACs) to identify and mobilize vulnerable adolescent girls and young women (AGYW) using the vulnerability criteria developed by Tumikia Mtoto program.

- Map out intervention implementation areas based on geographical vulnerability scale developed by World Vision/Tumikia Mtoto program.

-Identify together with ward level stakeholders and manage a central, girls-only Safe Space in each of the administrative wards of intervention; be the resident coordinator of the Safe Space, ensuring that it is equipped and stocked with DREAMS commodities, ensure that it is safe and that it is branded accordingly.

-Mobilize and Facilitate Implementation of the DREAMS package of evidence Based interventions including, Risk Assessment and Risk Reduction Planning, Healthy Choices for A better Future, My Health My Choice, Financial capability training, Entrepreneurship Training, SHUGA 1 & 2, SASA, Family Matters Programming and promotive interventions like Condolympics and IEC materials distribution to reach the target AGYW.

-Sensitize health care workers on adolescent friendly services; and facilitate school- based HIV and pregnancy prevention sessions.

-Liaise with World Vision/Tumikia Mtoto program to ensure vulnerable girls receive the full package of behavioral and economic empowerment interventions

-Support in the timely and accurate data entry process for the ward level activities. - Secure, store and protect from misuse all DREAMS-procured program assets. This includes maintaining an upto-date inventory register detailing World Vision/Tumikia Mtoto program tagged assets. -Play the role of the local DREAMS representative in so far as the implementation of EBIs will be involved. -Ensure adherence to the ethics, rules and regulations set to regulate the behavior of everyone working with AGYW at the safe space.

-Sign a Working with Children Ethics, which will be retained at your local DREAMS offices in a manner that will be easy to access by donors.

-Verification and querying of AGYWs Files before entry into the DREAMS database

-Ensure documentation of all program implementation activities both at field and Office level - Provide weekly summaries by Mondays and monthly summaries by 4th of every month Ensure that all the tools, guidelines and SOPs are available at community level

-Support with data entry and update of SUF as advised.

-Document beneficiary’s consultations and participation at all levels at the ward level.

- Take up any additional roles as shall be assigned by the Ward Coordinator and the leadership of Tumikia Mtoto Project.

Achievement

-Over achieving the quarterly and financial year ward targets.

-Achieving behavior change and empowerment among the enrolled vulnerable Adolescent Girls and Young Women.

-Trained as a trainer on mentorship and Social Asset Building implementation. Trained on savings for transformation intervention component of combined socioeconomic approach.

-Trained on child and adult safeguarding and protection 2017 October- 2019: Centre for the Study of Adolescence – DREAMS Project Title: Evidence Based Intervention Facilitator

Reporting to: Ward Coordinator

-Facilitated My health My Choice, Healthy Choices for a Better Future and SHUGA interventions in Homabay county Kibiri and Kanyaluo wards.

Duties and responsibilities.

Program;

-Provide EBIs to AGYW in accordance with national and donor guidelines and Standard Operating Procedures (SOPs) for each EBI.

-In conjunction with the mentor and Ward Coordinator; support in scheduling for EBI sessions while working closely with other service providers (Health care providers etc)

-Ensure close collaboration with the project teams at ward level for smooth implementation of the EBI.

-Maintaining group registers and updating them as appropriate

-Ensure participation of AGYW, their caregivers and/or partners in relevant program activities through mobilization and continuous follow up.

-Work closely with the mentor in identifying and linking AGYW to available resources within the community.

-Work closely with the Assistant & Ward Coordinator in development of activity plans and session plans

-Take leadership in ensuring all required materials are available and venue set up before session time for quality assurance.

-Ensure timely development and submission of EBI registers and reports

-Participate in periodic reporting and feedback meetings with Assistants & Ward Coordinators. Monitoring, Evaluation Reporting and learning;

-Ensure that all approved data tools are used and completed for any Evidence Based interventions.

-Ensure submission of timely EBI registers for data entry. Achievement

-Managed 95% enrolment of AGYW in the line lists into sessions through active mobilization and 90% of the AGYW completing interventions coverage. Managed to double as a data clerk with the responsibility of data entry for enrollments to the database, reviewing data for errors, compiling and sorting data for documentation.

2017 January – July 2017: worked with the Independent Electoral Boundaries Commission

(IEBC) as a voter registration clerk, voters register verification clerk and deputy returning officer in the general election. Responsibilities

-publicize the registration and register of voter’s inspection activities

-conduct manual and digital registration of new voters periodic reporting progress to the constituency returning officer

-meet registration and verification targets within the ward

-supervision of clerks as a presiding officer

-oversee the whole process of voting and filling of various forms as a deputy to the presiding officer

-ensure safeness of all registration, verification and voting gadgets and materials Achievement

-Registered the highest number of voters and was promoted to office clerk. January 2016 – March 2016: Trainee at Kenya medical research institute (KEMRI) Head Quarters at the Centre for traditional research (CTMDR). Responsibilities

-Botanical science: Botanical identification, documentation and conservation/storage Kenyan medical Plants.

-Chemical science: Extraction and phytochemical studies on medical plants.

-Biological science: Evaluation of plant extracts as Antimalaria (In Vivo and In Vitro assays), Antibacterial, Anticancer, Anti-Viral agents, Antioxidant assays and Cytotoxicity on Mammalian cell lines. -Pharmaceutical sciences: Formulation of herbal remedies, antibacterial soap and Anti- Viral cream.

January 2013 – December 2013: Worked as a volunteer for UwezoKenya initiative assessing children learning. Duties and Responsibilities

-Paying visits to homesteads to assess children on their reading, writing and calculation skills.

-keeping records and reporting to the regional supervisor

-providing instant feedback to parents on their children after assessment and giving appropriate advice.

Training and Certifications

Youth sexual and reproductive health evidence-based interventions by center for the study of adolescence.

Child/adult protection and safeguarding by World Vision Kenya

Emerging leaders – Unlocking human potential by Uwezo Kwa Vijana program.

Stigma and discrimination by World Vision Kenya

Trainer of Trainers for mentorship program for USAID Tumikia Mtoto-DREAMS program

Quality Improvement by USAID TUMIKA MTOTO project- WVK

Basic research methods, school and household-based data collection and instant feedback dissemination by Uwezo Kenya.

Data analysis using STATA by AMREC consultants

Skilled in operating grade A2, B and C motor-vehicles trained by AA-Kenya Driving school.

Computer packages at Scent Mark Computer Technology Center. Personal qualification and Competencies

-Honest, fast learner with strong work ethic and passion for excellence.

-Good interpersonal skills and embraces change

-Professionalism, planner/organizer.

-Ability to adapt and work well as a collaborative team member in a complex, challenging, multicultural and fast paced working environment.

-Ability to work independently under minimal or no supervision at all, also able to multitask and prioritize duties with total commitment to continual improvement.

-Innovative, result oriented and believes in effective efforts for faster and better records.

-Ability to relate well with all level of management.

-Stakeholders management

-Accountability

-Building and maintaining partnerships

-Demonstrates self-awareness and ethical awareness

-Demonstrates effective functional skills and behavioral attributes.

-Able to think and act strategically

Referees

Mrs. Elizabeth Waliuba

Project Coordinator – DREAMS project

Tel: 072*******