Public Works Construction Project

Anne Rosemarie Echols

Post Office Box ****, Hayward CA 94540

Email: **********@*****.***

Primary: 510-***-****

Alternate: 510-***-****

SUMMARY OF SKILLS

Construction Project Types: Public Works, Tenant Improvement, Commercial Projects, and Private Works. Experience in construction industry for over 38 years in both General Engineering and General Building. Demonstrated strong attention to detail and organization while managing administrative tasks efficiently. Adapt quickly to changing priorities and deadlines, maintaining productivity and high-quality results. Accounting department and Human Resource department support in processing necessary documentations e.g., Timesheets, Deductions, Training schedules and other required documents. Handled applications for business licenses/permits, minority certifications, public works labor compliance, and Alameda County Hazardous Business Material Plan forms, Assisted in logistics procedures and made corporate/leisure travel reservations. RELEVANT PROFESSIONAL EXPERIENCEs

Bookkeeper (Part-Time) Socrates Construction

Jun 1985 – Present Newark, CA

Process account payables / receivables, change orders, non-union payroll, invoices, and back charges

Created and maintained construction logs, project payment status log and equipment rental logs.

Administered payment collection, requested COI, and uploading/downloading necessary documents. Accounts Receivable Diablo Roofing, Inc.

Oct 2024 – Mar 2025 Oakland, CA

Superintend lien waivers, monthly progress and retention pay applications utilizing Sage100,

Requested COI, bid bonds, and verification of dispatched union member rate.

Processed pre-qualification and bid forms, PW26 - Statement of Employer Payment Forms, Preliminary Notices, and Notice of Intent to Lien.

Enrolled in OCIP programs, obtained union status letters, and authored Work Violence Prevention Plan manual for the company.

Created Schedule of Values, pre-qualification details and list of work in progress databases.

Resolved Civil Wage and Assessment Penalty cases from the Department of Industrial Relations.

Collaborated with CPA on certified payroll reports training fund contributions and prevailing wage payments. Project Assistant (Contract) Beals Martin and Associates, Inc. Aug 2022 – May 2023 Redwood City, CA

Processed commercial and Public Works pre-qualification and bid forms, RFIs, change orders, submittals, close- out documents, and subcontractor agreements,

Supported project manager with estimating, purchasing, coding construction invoices, interfacing with prime contractors, subcontractors, vendors, and field workers.

Managed daily project reports, project closeout documents, daily timesheets, and other project required documents i.e. skilled and trained workforce form and PLA forms,

Handled project billings and collections, lien waivers, subcontractor invoices, project payment status log, and certified payroll on DIR website and LCP Tracker and other administrative tasks as requested.

Supported administrative tasks and additional responsibilities as needed. Customer Service / Documents Control (Temporary) Signet Testing Laboratories Jan 2022 – Apr 2022 Hayward, CA

Completed final affidavits post testing approval.

Managed administrative duties such as electronic document filing and meeting agenda preparation.

Anne Rosemarie Echols

Post Office Box 3154, Hayward CA 94540

Email: **********@*****.***

Primary: 510-***-****

Alternate: 510-***-****

Organized MSDS binders, and coordinated inspectors' schedules with customers' availability.

Updated contact information and processed customer inquiries efficiently.

Maintained organized and efficient document control processes. Senior Administrative Assistant ADRR Tiles Company, Inc. Jul 2020 – Jan 2022 Newark, CA

Processed construction documents – change orders, RFI, ASI, close-out documents, submittals, forms for City Permits, Business Minority Certificates, and business licenses.

Created documents control procedures, processed federal and CA state payroll tax reporting online and requested copies of union status letters, Leed certificates and certificates of insurance.

Assisted in estimating and oversaw project billings, account payables / receivables, certified payroll on DIR website and LCP Tracker,

Handled reconciliation of credit card accounts, purchasing of materials, and other administrative tasks. Facility Assistant Manager ` Best Contracting Services, Inc. May 2019 – Jun 2020 Union City, CA

Maintained accurate records of equipment rentals, purchases, and associated documents including issuance of purchase orders.

Collaborated with project managers and construction teams regarding schedule of delivery / pick-up to and from jobsites of requested equipment and materials.

Updated MSDS (Material Safety Data Sheets) binders to ensure compliance with safety regulations.` Project Accountant Sep 2007 – Sep 2009

Processed progress and retention billings, lien waivers, invoices, project payment status log,

Superintend change orders, close-out documents, and timesheet posting for payroll.

Created schedule of values and incorporated invoices with purchase orders, Office Administrator (Contract) Silicon Valley Builders & Development Corporation Jan 2019 – May 2019 Fremont, CA

Processed administrative tasks i.e., account payables / receivables and certified payroll on DIR website, business licenses, permits and minority certifications.

Managed company set-up tasks, including electronic and hardcopy filing, and filing for business licenses, permits, and minority certifications. Organized and maintained company records with precision.

Supported estimator in sourcing bids, obtaining pricing, review specifications, and managing submittals.

Developed document control protocols and oversaw OSHA Safety Procedures & Tailgate Safety Topics. Office Administrator Bassi Trucking

Mar 2018 – Jun 2020 San Lorenzo, CA

Oversaw account receivables and payables for accurate financial records and prompt payments..

Processed certified payroll on DIR website and LCP Tracker on public works projects

Collaborated with State Compensation Insurance Fund representatives for company audits.

Researched bid opportunities, assisted in estimating, and aided project scheduling.

Managed administrative duties for business minority certification, licensing, permits, and hazardous materials plans.

Updated Alameda County Hazardous Business Material Plan forms, company’s EPA number and managed financial transactions.

Anne Rosemarie Echols

Post Office Box 3154, Hayward CA 94540

Email: **********@*****.***

Primary: 510-***-****

Alternate: 510-***-****

Project Administrator / Coordinator JCP Industries LLC Jun 2017 – Feb 2018 San Carlos, CA

Oversaw processing of construction documents, invoices, progress reports, and job closeout documents.

Searched bid opportunities, processed pre-qualifications sheets and bid forms, distributed plans and specifications to subcontractors and vendors.

Handled other administrative tasks including ASI, RFI, ordering of bid / payment / performance bonds, procurement of permits, subcontract agreements and Certificates of Insurance and obtained Leed Certificates.

Processed construction documents including subcontract agreements, GSA 850, change orders, project progress reports, submittals, certified payroll, and labor compliance forms,

Managed account payables, equipment rentals, purchase of materials, and progress / retention billings. Project Administrator (Contract Part Time) ADCON

Jan 2017 – Jun 2017 San Francisco, CA

Streamlined construction document processing and organized project files for accessibility.

Developed Schedule of Values and facilitated communication among owners, subcontractors, and architects.

Ensured efficient coordination of project documentation, fostering collaboration among stakeholders. Project Administrator TP Windows, Inc.

Sep 2016 – Jun 2017 San Francisco, CA

Managed project administration including processing of construction documents, handling of account receivables / payables, certified payroll other documents on public works projects, and purchasing of materials.

Communicated effectively with owners, architects, subcontractors, and vendors on any changes to the project, schedule or substitution of materials.

Handled office management, searched bid opportunities, and assisted the estimator to complete proposals. Project Accountant / Administrator KC Glass, Inc.

Feb 2013 –Sep 2016 San Francisco, CA

• Established filing system and procedures manual. Responded to RFIs promptly and coordinated with vendors for timely deliveries.

Supported project managers with construction forms and proposals, RFI, Change Order, search of applicable hardware and delivery schedule.

Oversaw accounts payable/receivable, monthly project billing, check issuance, and material ordering.

Responded to RFIs, processed change orders including tracking and communication with relevant stakeholders

EDUCATION:

Maryknoll College Quezon City, Philippines Bachelor of Arts in International Studies Mapua Institute of Technology Manila, Philippines Associate in Industrial Engineering TECHNICAL SKILLS:

MS Office Suite DIR eCPR AIA American Contractor

MS Project LCP Tracker Monday.com Quickbooks Pro 2018

Adobe Acrobat Sage 100 Contractor ShareFile FreshBook Anne Rosemarie Echols

Post Office Box 3154, Hayward CA 94540

Email: **********@*****.***

Primary: 510-***-****

Alternate: 510-***-****

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