Administrative Coordinator
Resume:
LORETTA SEYDE
********@***.***
San Diego, CA. **115
SENIOR ADMINISTRATIVE ASSISTANT / PROCUREMENT COORDINATOR I am an initiative-taking professional with over 15 years of experience in delivering exceptional customer service and providing a wide range of clerical and administrative support to various organizations, including procurement duties. I have worked for large global companies in sectors such as departments of defense, aerospace contracting, software technology, manufacturing, medical devices, pharmaceuticals, and veterinarians. I am skilled in acting as the primary point of contact for large groups, extending support up to the VP level. OBJECTIVE
Detail-oriented individual with exemplary customer service skills seeking to help organizations achieve goals in daily tasks and requests according to business needs. KEY SKILLS
Customer Service Intermediate user MS Office: Excel, PowerPoint, Word SAP Concur, Costpoint, Buy Smart/Coupa, SAP Ariba Problem-Solving Time Management Strong work Ethics.
PROFESSIONAL EXPERIENCE
Ethos Discovery March 2025 -Present
Administrative Assistant
Respond to emails and other digital queries and correspondence regarding clinical trial meetings. Assisted with data entry and financial reports for patients (cats, dogs) with rare medical conditions involved with clinical trials. Maintain digital filing systems (Pipedrive), documenting meeting notes on clinical scientists' synopses. Manage and process reports with new onboarding veterinarian hospitals that are participating in Ethos Discovery clinical trials. Manage and maintain patient monthly blood sample date reports from clinicians. Becton Dickinson - January 2019 - October 2023
Senior Administrative Assistant /Purchasing Coordinator Provided customer service support in the ERP procurement system, trained navigation, and directed associates to appropriate departments for legal contracts and compliance. Generated purchase orders through ERP Buy Smart/Coupa System. Served as a subject matter expert who actively reviews complex purchase requisitions and commodities, which resulted in a positive impact on expediting purchase orders through workflow approvals. Coordinated with accounting and vendors on Becton Dickinson requirements for invoice submissions and standard net terms. Maintained and tracked purchase orders. Managed and processed expense reports through Concur. August 2017 -September 2018 - Worked with temporary employment agencies on temporary assignments. Senior Administrative Assistant/Purchasing Coordinator (calendar management, expense reports, processed purchase orders)
Lockheed Martin Corporation July 2016 – May 2017
Senior Administrative Assistant
Calendar Management; Travel Arrangements (Domestic and International); Expense Reporting. Assist with updating Word documents, presentations, and spreadsheets. Conference room scheduling, catering, and coordinating customer and department meetings. Lionbridge – (Hewlett-Packard) August 2013 – June 2016 Administrative Assistant
Trained HP personnel and temporary contract workers on software applications. Reassign and order a new HP PC. Assisted and trained staff with entering requisitions through ERP procurement Ariba. Assisted the HP contracts department with filing and processing agreements. Calendar bookings of conference rooms, catering. Collaborated with facilities on coordination for department moves.
L3 Communications / Superior Technical Resources February 2007 – June 2013 Administrative Assistant/Purchasing Coordinator
Generated purchase orders using ERP Costpoint. Maintained pertinent purchasing information, shipments, returns of damaged items, and bill of material reports. Documented/maintained vendor database. Managed front desk, including a multi-line telephone system for six L3 divisions. Greeted and processed domestic/international customers, vendors, and military guests using the security badge system. Trained, created, and updated front desk operation manual for security officers and other L3 associates.
EDUCATION
Business Writing West Point Loma College Continuing Education Word Processing San Diego Mesa College
Mission Bay High School
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