Executive

MOHAMMED ZIAULHAQ

Riyadh, Saudi Arabia

Contact No: +966********* / +966*********

Email: ***********@*****.***

LinkedIn Profile: https://www.linkedin.com/in/mohammed-ziaulhaq-233211280 Professional Summary:

Highly organized and detail-oriented Administrative Assistant with over total 11 years of experience supporting executive leadership and managing administrative operations in multinational corporate environment, Proven ability to streamline office processes, coordinate high-level meetings, and maintain confidentiality. Adept at handling complex schedules, travel logistics, and stakeholder communications, demonstrates strong interpersonal skills and a proactive approach to improving office efficiency.

Core Competencies:

Executive & Administrative Support

Calendar & Schedule Management

Stakeholder & Internal Communication

Corporate Event Planning

Travel Planning (Visa Arrangements & Logistics Coordination)

Procurement and Vendor Relations

Budgeting & Financial Oversight

Time Management & Prioritization

Data Entry & Analysis

Report & Presentation Preparation

Confidentiality & Record Keeping

Digital Filling and Document System

Organizational & Communication Skills

Typing Speed: 50 WPM

Attention to Detail

Quick Learner

Professional Experience:

Executive Secretary to the Chairman

AICO - Riyadh, Saudi Arabia

May 2023 – Sep 2025

Acted as the first point of contact for visitors and clients.

Performed general office duties such as answering phone calls, and handling inquiries.

Managed and optimize the chairman’s complex schedule, including meetings, and conferences.

Coordinated logistics for meetings and conferences, including catering and venue arrangements.

Prepared agendas, minutes, reports, and presentations for executive meetings.

Drafted, reviewed, and edited correspondence, email and official documents.

Maintain and organize files and documents, both physical and electronic, ensuring easy access and confidentiality.

Coordinate internal and external communications, ensuring confidentiality and professionalism.

Organize high-level meetings, conferences, and corporate events.

Facilitate travel arrangements, for domestic & International including flight Itinerary, accommodations, Transportation and visas.

Serve as a liaison between the chairman and stakeholders, clients, and internal departments.

Collaborate with other team members to streamline office operations and improve efficiency.

Issue internal memos & maintain confidential files and records in compliance with organizational standards.

Maintained electronic and physical filing systems, ensuring quick retrieval and confidentiality. Administrative Assistant

Pfizer Pharmaceutical - Riyadh, Saudi Arabia

January 2015 – February 2023

Managed visitor reception, ensuring security and a welcoming environment.

Ensured the office clean, organized, and well-maintained. Follow up with the cleaning staff.

Provided comprehensive administrative support to various department as needed.

Managed communication channels, including emails and phone calls, ensuring timely responses and appropriate follow-up.

Streamlined communication channels, improving response times and stakeholder engagement.

Prepared and edit correspondence, reports, presentations, and other documents.

Enhanced and organized filing systems both physical and electronic for documents and contracts to retrieve easily, improving document retrieval times.

Managed and confirmed complex domestic and international travel arrangements, for senior management, reducing booking errors by 25%.

Processed travel expense reimbursements accurately and promptly.

Organized and executed over 30 corporate events, meetings, and training sessions, including logistics, material preparation, and set up meeting rooms, ensuring smooth operations.

Managed vendor relationships, negotiated contracts, and ensured timely procurement of supplies, including IT accessories, and office supplies as needed.

Supported HR activities such as onboarding, training, and employee documentation, including preparing workstations and conducting orientation sessions, enhancing onboarding efficiency.

Issued internal memos and other administrative documents.

Reviewed and processed contracts and purchase orders, verifying proper account numbers/funds, and ensuring compliance with procurement regulations.

Maintained and managed office budget, tracking expenses, keeping records, with high accuracy, supporting financial transparency.

Reviewed and processed monthly expense reports of employees for internal approvals and tracked reimbursements.

Utilized DocuSign for secure electronic document handling, improving workflow efficiency.

Supported data entry, reporting, and database updates, contributing to accurate operational analytics.

Processed invoices and tracked payments, ensuring compliance with financial procedures.

Led procurement activities, including RFQ and RFP processes, resulting in cost savings and improved vendor relationships, analyzed, and selects vendors and suppliers.

Processed invoices and tracked payments, ensuring compliance with financial procedures, and coordinated with internal departments to ensure smooth workflow.

Maintained confidential employee and operational data with integrity. Key Achievements:

Implemented a new digital filing system that increased document retrieval speed by 25%.

Negotiated vendor contracts that resulted in a 15% reduction in office supply costs annually.

Recognized for exceptional discretion and professionalism in handling confidential executive matters, maintaining a 100% record of trustworthiness.

Coordinated seamlessly between departments (e.g., HR, Finance, IT) to streamline workflow process, resulting in a 10% reduction in delays.

Enhanced invoice processing workflow, resulting in a 20% reduction in approval cycle time. Education:

Degree - Bachelor of Computer Applications

University of Madras, India — October 2003

Secondary Education

Turning Point, India — May 1998

High School Diploma

Vanikin High School, India — May 1996

Technical Skills:

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, DocuSign)

Installation of software and Hardware.

Virtual Meeting Platforms (Zoom, MS Teams, Google Meet)

Travel & Expense Systems (Ariba SAP, Odoo ERP)

Document Management Systems

DocuSign and other e-signature platforms

Experience with ChatGPT

Languages:

English: Fluent

Arabic: Conversational

Hindi: Fluent

Additional Information:

Nationality : Indian

Marital Status : Married

Iqama : Transferable

Driving license : Valid

Extensive traveled across Middle East (UAE, Egypt, and Lebanon) for meetings and training.

Available for relocation and travel

Declaration:

I hereby declare that all information provided above is true and accurate to the best of my knowledge.

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