Administrative Assistant Data Entry

TAMMI NIETO

Tustin, CA ***** ********@*****.*** 714-***-****

SKILLS

•Seasoned professional providing a myriad of advanced administrative support activities, management

of daily office operations ensuring efficient and effective processes

•5+ years’ high-level support to multiple C-suite Executives and upper-level management

•Proven ability to be a trusted advisor to principals handling confidential and sensitive information that requires exercising a high degree of professionalism, discretion, tact, resourcefulness, and initiative

•Passionate in providing excellent services by developing, building strong relationships to a diverse community of internal/external stakeholders, clients, donors, volunteers, vendors, and staff via

forefront of operations, making valuable impact on office engagement, and first impressions

•G-Suite, Microsoft Office, Zoom, Slack, 60wpm, MS Teams, Scheduling/Coordinating, Logistics. Driven, results oriented, strong urgency to complete duties, maintains a desire to continuously improve skills

PROFESSIONAL HISTORY

Administrative Assistant (contractor)– Pacer Staffing 08/2024 – 11/2024

•Reviewed and managed hundreds of purchase orders, ensured all details are accurate and up to date

•Initiated and maintained clear, professional communication with suppliers, continuously follow up on past

due orders and delivery dates, confirm the dock date. Maintain daily spreadsheets and manipulate data

•Abundance of data entry. Secure timely responses. Monitored and updated buyer and supplier portal

•Accurate document and update delivery confirmations, ensuring all data is organized, easily accessible

•Collaborated with procurement team, address delivery date issues, ensure alignment for project timelines

•Apply a strong sense of urgency. Resolve discrepancies. Escalate concerns to buyers to reach solutions

Office Manager (contractor) – Eastbridge Staffing 04/2024 – 06/2024

•A/R. Assisted customers with security concerns e.g. false alarms, mobile app issues, pass codes. Customer retention, cancellations. ADP time tracking. Managed service calls, scheduled technicians

•Inventory: procurement of parts, receiving, purchase orders, tracking order deliveries and pick-ups, move orders from ordered, to pending, open purchase orders, received. Agreements and proposals

Administrative Assistant - Muro Construction - Tustin, CA 02/2020-12/2023

•Assistant to owner, customer service associate focused on providing excellent and thorough services.

Quickly respond to all inquiries, questions, service requests, and bid status. Calls to potential clients

•Logistics, facilities, and office management. Created and managed detailed records of all inquiries and current client correspondences to database, created digital and physical records, procurement/monitor

•A/R, processed invoices and expense reports, balanced credit card expenditures, reviewed quotes and

assisted in writing up bids, followed up on estimates to secure project. Prepared PO’s, procurement

•Facilities management, inventory management, data entry on spreadsheets and reports

Operations Manager/EA – Greater Irvine Chamber of Commerce – Irvine, CA 10/2018-05/2022

•Assistant to President/CEO and Senior V.P.: Personal assistant. Organized and managed calendars with consistent updates and reminders. Managed. monitored email correspondences. Coordinated meetings, conference calls, events, conference registrations, Zoom and hybrid meetings, travel, and expense reports

•Liaison for City and State representatives, professionally interacted with the Board of Directors,

Executive Committee, internal and external stakeholders. Attended BOD meetings to record, prepare, distribute minutes, and agendas. Set-up, break down, catering for all meetings and staff celebrations

•Managed office in a critical front-line position accountable for seamless day-to-day operation. Developed systems, forms, and created new file set-up. Logistics, facilities, work orders and planning. Direct contact

for IT, maintenance, vendors including COI and W9, equipment servicing. Multiple Outlook calendars

•Alarm codes, entry keys and passes. Ensured business and notary licenses are up to date. Maintained aesthetics of lobby, kitchen, conference rooms. Procurement of goods and services for staff

•Successful management and coordination of: Ambassadors and Gov Affairs Committee meetings, Board

of Directors, Executive meetings, and New Member Orientations. In-person and hybrid meetings

•Processed expense reports, check requests for purchases, member payments. Authenticated documents exporting/importing into and out of U.S. created and organized digital files, scanned transferred to files

•Managed budget, inventory, ordering, and distribution of marketing materials and supplies. Decreased expenditures 40%. Tracked purchases from PO to receipt of delivery or personal pick-ups from facility

Office Manager - Above All Awnings – Santa Ana, CA 08/2017-08/2018

•Managed front office activities, processes, and procedure improvements. Accounts receivable, collections, payment processing, invoicing. Created and followed-up on all accounts

•Managed database to track proposals, coordinated installation dates with multiple installers, schedule for projection completion. Maintained, managed, processed, accepted bids and multiple Outlook calendars

•First point of contact: inquiries, estimates, appointments, service requests with excellent customer service

Admissions/Administrative Assistant/Front Desk – Springfield College – Tustin, CA 02/2014-09/2015

•Direct administration support to the Assistant Dean/Campus Director, Assistant Director of Admissions,

and Recruitment Director; liaison with faculty, staff, and students; vendors, and IT team

•Collaborative efforts with Campus Director to increase term enrollment by 27%. Student retention

•Critical position of first point of contact, enthusiastic to provide excellent student, and visitor experiences. Quickly respond to emails, voice mails, walk-ins,

•Office management, managed logistics, coordinated recruitment and marketing activities, assisted with events, procurement, student retention efforts

•HR support: resume review, scheduled interviews, new hire onboarding: application processing, personal

data collection, background checks, file creation, data entry, agreements

•Recruitment: outreach, processed enrollment applications; created, maintained files, and tracking system. Collection of prospect information, pre-qualifying to ensure a seamless student admission process

•Set-up and break down of meeting and classrooms. Maintain cleanliness of college campus

Rancho Santiago Community College District, Santa Ana College – Santa Ana, CA 09/1998-12/2008 Administrative Assistant

EDUCATION

B.S. Business & Management - University of Phoenix – Costa Mesa, CA

Contact this candidate