Project Management Executive Assistant

Jacqueline M. Baca

Hooks, TX ***** 214-***-**** ******.****@*****.*** https://www.linkedin.com/in/jackie-baca/

OFFICE ADMINISTRATION & PROJECT MANAGEMENT

SUMMARY

Highly skilled Executive Assistant with extensive experience in Project Management/Coordination and Customer Service. Proven ability to lead and build teams to accomplish administrative project goals both domestic and globally. An adept multi-tasker with a keen ability to manage multiple projects accurately and on schedule.

SKILLS

Concur SAP WebEx Master Data Zoom MS Office Suite PowerPoint SharePoint

EXPERIENCE

MONDELEZ, Chicago, Il 2024

Regional Administrative Coordinator

Independently created organization chart using hyperlinks for 1,200 staff.

Coordinated complex domestic and international travel arrangements for senior level executives.

Created the quarterly newsletter to be distributed throughout the organization.

Collaborated closely with merchandisers for promotional giveaways, leading to increased business and long-term client relationships.

Updated weekly trend reports, resulting in more accurate market trends and overall marketing communications.

PEPSICO, Plano, TX 2022 – 2023

Administrative Assistant

Administrative support to VP, Sustainability Agriculture and Sr. Director/VP, Sustainability Packaging

Successfully managed calendars for two Executives.

Organized and coordinated meetings, including all travel and event planning.

Led the planning for the global Agricultural Annual Team Meeting in Chicago for 30 attendees, including all domestic and international travel and detailed event planning.

Planned and executed the International Packaging Team event in Amsterdam and Brussels for 65 attendees.

FEDEX GROUND, Mesquite, TX 2020 - 2022

Senior Office Administrator

Administrative support to Assistant Managers

Created detailed PowerPoint slide decks for weekly staff meetings.

Served as Project Lead on Diversity and Inclusion event with 300-400 attendees.

Adeptly handled all expense reports and invoicing, ensuring timely resolutions and payments.

Proven written communications skills in correspondence and reporting.

Mentored and assisted Engagement Manager on events and organizational tools.

Organized hiring events for the Mesquite station.

Team Member of the District DE&I Community Planning team.

Wrote and taught an Introduction to Excel for administrators, coordinators, and operations managers.

Prospected locations for volunteer and team-building events with The Boys & Girls Club, Children’s Advocacy organizations and other non-profit organizations, actively contributing to corporate community relations.

Jacqueline M. Baca Page 2

DR.PEPPER / SNAPPLE (Now KEURIG), Dallas, TX 2008 - 2020

Executive Administrative Assistant

Executive Administrative support to: Senior VP of Tax, Treasury, & Risk Management, VP of Federal & State Tax

Created and maintained annual vacation and time off tracking calendars.

Selected as Project lead to design, implement and maintain the Tax File Room.

Created and maintained Tax administrative procedure guide.

Coordinated and led the Finance department’s annual holiday adopt-a-family charity event.

Coordinated and led successful team building events for the Tax Department.

Member of the Finance Engagement Team, and Employee Relief Fund (Dr Pepper’s non-profit).

Prepared and processed all city and state estimated tax payments and all corporate annual reports.

Proven knowledge of state and city compliance regulations.

Expertly conducted SAP research and generated detailed reports.

Processed purchase orders and invoices

Coordinated space allocation for team(s)

Created tax files for department.

Identified all Qualified/Non-Qualified States where Keurig/Dr. Pepper business (Annual Report State Filing project) is conducted.

Key participant in the Master Data collection project, verifying, tracking vendor resale certificates.

Coordinated and administered successful field handheld passcode changes (SOX project)

Prepared complex metrics and charts for visual management board, suggesting Next-Steps Solutions.

Participated in various RCI events and 1 Kaizen event (Rapid Continuous Improvement processes)

TEXAS INSTRUMENTS, Dallas, TX 2004 – 2008

Executive Administrative Assistant

Provided Administrative support for: Senior Director of World-Wide Wireless R&D Organization, Customer Solution Delivery organization, OMAP Business Group, and OMAP Strategic Marketing organizations.

Maintained all world-wide mailing/distribution lists for 1,000 employees.

Organized / coordinated meetings including yearly global priorities meetings (Dallas, Nice, India, San Diego)

Created detailed PowerPoint presentations decks.

Coordinated yearly events including team-building kickoff meetings.

Analyzed, summarized, and resolved issues regarding the financial reports for all R&D monthly travel and cell phone costs, expenses.

Selected as Project lead for state-of-the-art video conference (Nice, India, Dallas).

Coordinated all aspects of R&D Recognition programs internally and externally

Managed all office space for the business unit.

Project lead for wireless R&D a 1500 square foot lab and hardware EVM loaner board program.

Created and coordinated SharePoint Sites (Leadership site, People Management site, Action Items).

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