Administrative Assistant

SUMMARY

Results-driven executive administrative assistant with extensive experience in AP/AR, billing, estimating projects, safety and risk assessment, OSHA compliance and a deep understanding of ISO 9001:2015 Standards. Proven track record of streamlining administrative processes, ensuring financial accuracy, and maintaining stringent safety protocols and delegating and organizing training. Skilled with QMS/LMS/record keeping and document control. Adept at multi-tasking, problem solving, and facilitating efficient communication within the organization.

EXPERIENCE

Southwest Shipyard, LP 03/2024 - 11/2024

Administrative Assistant to the Director of Wastewater Treatment

Testing water samples according to local, state and federal regulations and standards

Perform tasks involving collection and laboratory testing of water, wastewater and sludge samples to determine the efficiency, characteristics, and effectiveness of wastewater treatment processes and regulatory standards

Maintaining filing system for documents related to the Director's work.

Proofreading documents prior to submission to ensure accuracy of content and formatting

Exercises initiative and independent judgment in the performance of assigned tasks

Keep multiple detailed spreadsheets and databases current and correct

Participates in trade shows and networking events

Spooltech 12/2023 - 12/2023

Quality & Safety Coordinator

Quality & Safety Specialist over 3 locations along with Operations Support

Investigated employee accidents and incidents to determine root causes and develop preventive measures

Provided guidance on safe work practices including proper use of Personal Protective Equipment

Assisted the Operations and Quality Managers prepare for ISO 9001:2015 Internal Audit; they passed with no NCRs

Southwest Wire Rope 02/2022 - 09/2023

Senior Executive Administrative Assistant

Heavily assisted the Sales and Operations manager with keeping records and delegating training

Experienced as a Quality Representative, Marketing Manager, Internal Auditor, leading meetings and taking detailed minutes with future actions to address

Document control - Converted the physical QMS on to a digital platform after editing and updating content

Tracked overseas vessels with software and kept a detailed spreadsheet for each order coming in

Performed data entry tasks into various computer programs accurately

Organized corporate events including scheduling speakers, coordinating catering needs, ordering supplies

Drafted letters, reports, presentations and other documents on behalf of the senior executive team

Bendco 11/2015 - 08/2021

Project Estimator / Accounting

Built customer databases, AP/AR, billing, purchasing, estimating projects on the customer budget/requirements, coordinating logistics

Communicates frequently with project managers regarding progress updates on bids and estimates submitted by the company

Obtained customer drawings and specifications, priced material and labor, heat treat, Xray, NDT, consumables and logistics

Collaborates with engineers, architects, owners, contractors and subcontractors on estimates

CERTIFICATIONS

Current TWIC 440861

OSHA 10 / 25-701******* OSHA 30 / ###

RCRA (Resource, Conservation and Recovery Act) – Hazardous Waste

Dealing With Difficult People in Life & Work - Alison

Adult First Aid/CPR/AED - HSI, E5236AFCF

Supervisors Guide to Effective Supervision - Lezage

Effective Meetings - How to for Supervisors - Lezage

Code of Conduct - ISN, 695********

Mental Health Awareness – ISN 672********

Workplace Harassment and Respect Awareness - OSHA - ISN, 672********

Internal Auditor - Udemy, 0004

Behavioral Safety in Industry - ISN, 08/01/2023, 08/01/2026, 725********

Job Hazard Analysis – National Safety Council - ISN, 724********

Conducting Safety Audits - ISN, 701********

Environmental Hazardous Waste Requirements - ISN, 686********

\Risk Management and Your Organization - ISN, 703********

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