Senior Document Controller

Sunil cv for Senior DC cum Admin.Sec **-April -***5 Page 1 of 4

Senior Document Controller

Al Jaber Engineering -P392 & 392A Ashghal

PWA Contract # C2020/21-Roads &

Infrastructure in Semaisma Pckage

04(DS140-P4)-Project ID # IA2018 C073G

Qatar, PB #22801,Doha- Qatar

Qatar +974-******** /30506382

33133405 / 50716917

***************@*****..** /

*****.*********@*****.***

skype: sunil.ezhumavil

linkedin.com/in/sunil-kumar-prabhakaran-

nair-451b3332

Software Used

Aconex(EDMS),

PIMS(QatarEnergy), Ashghal

(APMS,CTS, PDLM) EDMS (Al

jaber/UCC), Word, Excel,

Sharepoint, Powerpoint, Acrobat

Adobe Pro(10/11),Foxit

pdf,Autocad View

Aconex Certified (EDMS) Oracle

Languages (R/W/S-All)

Malayalam : 1st language

English : 2nd language

Hindi : 3rd language

Tamil : 4th language

Hobbies

Travelling & Reading, listening to

music, Cooking,Movies,

Gardening,Agriculture.

Sports

Footbal,Shuttle

Batminton,Carroms,Chess, Cards

Qatar ID Details

ID No. : 273********

Issued at : Doha- QATAR

Expiry Date : 26/07/2025

Passport Details

Passport No. : V 7100003

Issued at : Doha- QATAR

Issued Date : 18/02/2021

Expiry Date : 17/02/2031

Employment Experience-Dubai 11-Nov-1994 to 24-May-2012 Qatar 25-May-2012 to 17-April-2025

Senior Document Controller (QA/QC,HSE,Construction) DC- Dept from-04-Aug-2024 -Present ( Continued project handover documentation) AL JABER ENGINEERING - Project : Ashghal PWA Contract # C2020/21-Roads & Infrastructure in Semaisma Package 04(DS140-P4) -Project ID # IA2018 C 073G- Client Terminated Project

(Ashghal)

Over-all in charge for the Receiving & submission of documents from the Main Contractor & PM, Client, HO (e.g. Transmittals, Inspection Request, Material Inspection Request, Material Submittal, Document Submittal, Work Notification, Site Clarification, Method Statement, Correspondences, Minutes of Meeting, Shop Drawing submittal (Civil, MEP, and Architectural), As Built Drawings) as per ISO Standards & Ashghal Procedures.

Responsible for receiving, distributing and controlling all contractual documents ensuring that current approved documents are available during construction

Affix receiving stamps on all correspondence, transmittal sheets, recording the date and time of receipt as well as signature. A copy of the received correspondence & transmittal sheets should be returned to the originator (Consultant, Sub Contractor & or supplier)

To affix the distribution stamp on transmittal sheets and forward it to the Project Manager for action. Also, mark the distribution stamp for distribution to all concerned members of the project management team.

To maintain all original non-administrative technical documents in a clean, dry and legible condition and in sequential order in properly labeled files by creating files and labels that include project title, contact number, company contract reference number, file number, document title, document number (if any) and number of volumes

Preparing All submittals, logs, transmittals, Letters, NCR’s, contract agreements, service agreements, etc.

Preparation of Project Templates, Ensuring the use of standardized forms and templates Preparing different formats, indexes, and file labels, designing cover pages, CD/DVD writing

Follow up on and expedite priority items with managers, engineers, consultants, and contractors.

Manage & review all workflows of documents in EDMS

Coordinate with consultants and contractors to send and receive reports, drawings, submittals, and address other pending issues

Prepare Draft letters, MOM forward to PM for review and final one forward to Authorities, Client, HO & Contractor

In order to prepare and print inspection requests (INR, MRI, and test reports), the QA/QC Manager, QC team, and site engineers suggested mail or hard copies, which they then sent to the consultant for approval.

Scan full documents, Photocopying, emailing, attend and transfer telephone calls to concerned Staffs’

Planning Manager mail base prepare Weekly (Rename, Print & get a sign from PM upload in EDMS and submitting Consultant.

Update & maintain Log/Register daily basis and forward to the site management team every day evening time.

NCR received from Consultant - update (log) and distribution stamp, then circulated to the Concerned Department Heads for review & Action

Incoming & Outgoing letters, Documents need to Register & upload in Ashghal APMS, CTS Portal & Company EDMS Portal.

Ashghal APMS, CTS,PDLM portal -Applying New Inspection, and Documentation for Consultant, Ashghal Approvals.

Carryout various functions related to project document receiving & transmittal, safekeeping & maintenance of project document archives, document imaging, and document reproduction and distribution.

Electronic transmission of document, in accordance with the project distribution system under the guidance of seniors.

Document classification, sorting, filing, archiving and retrieval of document in accordance with the project document indexing and filing system.

A document controller is responsible for file validation and document control. Before submitting a document, a document or file must first be checked and approved. This is the task of a document controller that all files submitted are approved by the superior in charge. The Document Controller is responsible for collecting the data, verifying the current revision status of the documents, and distributing them.

Sunil Kumar Prabhakaran Nair- Senior Document Controller Sunil cv for Senior DC cum Admin.Sec 17-April -2025 Page 2 of 4 Senior Document Controller (QA/QC,HSE,Procurement (IM- Dept)- 17-Oct 2022-03-Aug-2024

QatarEnergy LNG.- AL JABER ENGINEERING -LTC/NFS/5467/21(Supplied To QatarEnergy LNG) Project : Procurement & Construction Of Early Site Works For North Field South (NFS) Onshore PROJ.-ESW

1. Company Documentation Controlled through PIMS (Project Management Information System).

2. All documents shall be reviewed and approved accordingly prior to submission to COMPANY. 3. Check the document Quality, Metadata,Document Number, Revision,Legibility, file format etc. 4. All Outgoing & Incoming Project Deliverables will be Processed Through PIMS and tracked with SE (Supplier Exchange)

5. Controls to be Implemented for the receiving,issuance, revision,distribution, filing, indexing,maintenance and retrieval of the project documents & correspondence for NFS Onshore Early Site Work project.

6. All Project Drawings/ Document under cover of a transmittal sent through supplier exchange by COMPANY document controller shall be received by the CONTRACTOR Document Controller through Supplier Exchange generated email notification 7. All COMPANY communications Engineering Deliverables including drawings and documents shall be received through PIMS Supplier Exchange by the Document Controller. 8. At initial stage of the project the CONTRACTOR’s Master Document Register(MDR) in accordance to COMPANY requirement/template will be prepared by the Site IM/QAQC Team with the inputs provided by Project Key Personnel, and subject for review and approval by QA/QC Manager and Project Manager prior submission to COMPANY 9. Support the Information Team(IM), Track the Status of doumentation & reviews ensuring COMPANY response are returned within the contractual timeframes. 10. FRB (Field Record Book- Final handing Over submission arranging Area Description, Coordinates (easting & Northing), Plot Plan/Layout Drawing, Layout Highnlighted

& marking with Area-M2, Punch List Database, (RFI/MST/TQ/Company Instructions etc), Senior Project Document Controller (Aconex Administrator),/Admin.Secretary

- Nov 2020-Oct 2022

CHINA RAILWAY 18TH BUREAU GROUP (CRCC).- GEWAN ISLAND –BUILDING AND LANDSCAPE PACKAGE-3 & HOTEL GOLF RESORT- PEARL QATAR

1. Aconex Administrator - to make new staff Aconex user name, and give access to Project Documentation.

2. Train employees about the project documentation system on how to use and access the documents for Aconex Software. Documentation Fully controlled by Oracle Aconex Software

(EDMS).

3. Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations

4. Controlling project documentation as per company’s procedures. 5. Prepare Document Submitted Forms

6. Prepare Review Form (RF) for Technical Team/MEP/QAQC Review & approvals. 7. Base on RF approvals all Technical submittal transmittal form as per the Technical Director/Project Director instruction and for submission to Consultant/Client Approvals. 8. Controlled/Updated Controlled//For Information Shop Drawings are forwarding to Site Construction/QA QC team as per Technical Manager Approvals with Stamp & Signature. Senior Document Controller/Admin.Secretary- July 2020-Oct 2020 Dorsch Qatar- Construction Supervision Consultant (CSC)- Lusail Commercial Boulevard

(Mixed-Use (Office, Hotel, Residential, Retail)-Package1,2&3 Staff Timesheet prepare and take RE signature, forwarded to 9am at daily basis to HR-Admin. Confirm delivery of documents to proper personnel, Setup, copy, scan, and store documents Update & maintain Log/Register daily basis

Assist to find and provide Technical documents, Books, Standards and Closed out of projects in the Archive and file back those when they returned. Fully support to organize and maintain the Archive for the whole documents for traceability. Find documents using Company’s Computer systems and ACONEX, as and when required. Use ACONEX for Document Management workflow for everyday operations, maintenance and quality control.

Control and monitoring the scanning process of document to be uploaded into ACONEX. Career Summary

Overall 33.11 Year’s professional

working experience in UAE (17)

Qatar 12.11) (Dubai, Al Ain, RAK,UAQ &

now in Qatar) on Road Construction,

Building Construction, Machinery

Management Operations Office

Administration, Management Information

& Documentation & Time Keeping & Oil &

Gas -Onshore Projects.

SENIOR PROJECT DOCUMENT

CONTROLLER/ADMIN. SECRETARY- 19.11 Years

Oil & Gas ONSHORE PROJ – 22 Months

(1 years & 10 Months) Completed

SITE ADMINISTRATOR (TIME KEEPER/STORE

KEEPER) – 10 YEARS

Career Objective

To work on a responsible & challenging in

a professional managed dynamic

Organization this will allow for

Advancement by utilization my skills into

various roles that the work demands,

when professional growth is driven by

performance contributions, offering a

stable rewarding & excellent career

development opportunity.

Qatar/Dubai Driving Details

ID No. : 273********

Issued at : Doha- QATAR

Expiry Date : 16/06/2027

Dubai No/ Date Issued -601445 -

10/02/2002

Permit to Drive-03,05,06

Place of Issue-Dubai-UAE,09/02/2022

Passport Details

Passport No. : V 7100003

Issued at : Doha- QATAR

Issued Date : 18/02/2021

Expiry Date : 17/02/2031

Education Details

Secondary School (Certificate was attested

by Ministry of Interior-UAE & QATAR) – 1988

Higher Secondary (Pre-Degree)

Examination passed -1990

Booster_Covid Vaccinatine 4 Doze

(Moderna mRNA-1273 vaccine

Sunil cv for Senior DC cum Admin.Sec 17-April -2025 Page 3 of 4 Project Document Controller, May 2020-June 2020

QMEP Contracting- CONSTRUCTION OF OIL AND GAS DATA CENTRE BUILDING IN QPSFA DUKHAN-GC19104100.

• Prepare Review Form (RF) for Technical Team Review & approvals.

• Base on RF approvals all Technical submittal transmittal page as per the Project Manager instruction and for submission to Main Contractor/Client Approvals

• Manage and maintain all controlled company documents

• Update and control procedure documents and forms

• Create and manage document hierarchy and process systems

• Take charge of all document identification, classification, and filing Aconex Senior Project Document Controller- Nov 2018-May 2020 Urbacon Trading & Contracting -Acciona JV Project.- Build of Fit-Out & Museography @ Qatar Olympic & Sports Museum- )-U0754QOSM

1. Prepare Review Form (RF) for Technical Team Review & approvals. 2. Base on RF approvals all Technical submittal transmittal page as per the Technical Manager instruction and for submission to Consultant/Client Approvals. 3. Implement and maintain document control processes and procedures. 4. Develop and maintain the Document Management System. Project Document Controller / Secretary- Oct 2017- Nov 2018 Al Bandary Engineering - Lusail Marina District (RES/009) –P181 1. Preparing shop drawings transmittal page as per designed drawings for submission to Consultant/Client Approvals.

2. Autocad drawings receiving from Technical department tru emails(wetransfer), printing & editing for minor comments in CAD, final submit to Consultant. 3. Commented Hard copies scanning & send thru emails to concern parties, Consultant

& Site Staffs.

4. With ISO coding references, Documentation all legal document 5. Documentation income letter

Aconex Senior Document Controller / Admin.Secretary - May 2012- Oct 2017

Dorsch Qatar- Construction Supervision Consultant (CSC)- Lusail City – Roads A1,A2,D2

&D3,F30,E4 - Highways, Underpass, Utility Tunnels & Connections, Landscape / Nursery

(Installation & Operation)

1. Planning Manager & SRE mail base prepare Weekly (Rename, Print & get a sign from SRE upload in Aconex through WF)

2. SRE mail base prepare Monthly (Rename, Print hard copies of (till cut of date 25th - MAT,MST,SDW,RFI,PRS, T&C), Procurement log latest, Authority Approval log latest) & get a sign from SRE upload in Aconex through WF) 3. Creating New Workflow Templates(Project base), Maintain & Updated Workflows, Letter Distribution Matrix on Project Directory (coordinate with Senior DC & SRE)

4. Update & maintain Log/Register daily basis.

5. NCR update ( log)

Project Document Controller / Secretary- May 2008- May 2012 Arenco Arch. & Eng. Consultant- Jumeirah Islands Heights (Near Ibn Battutta Mall)-Dubai – High Rise Buildings

Over-all in charge for the Receiving & submission of documents from the Main Contractor & PM, Client,HO ( e.g. Transmittals, Inspection Request, Material Inspection Request, Material Submittal, Document Submittal, Work Notification, Site Clarification, Method Statement, Correspondences, Minutes of Meeting, Shop Drawing submittal ( Civil, MEP, and Architectural), As Built Drawings ) as per ISO Standards & Nakheel Procedures.

Responsible for receiving, distributing and controlling all contractual documents ensuring that current approved documents are available during construction Personal Details

Date of Birth : 25th May 1973

Marital status : Married

Gender : Male

Nationality : Indian

Cast/Religion : Hindu /Nair

Visa Status : Employment Visa (4th

Change)

NOC : Employement Visa

(NOC Available) -Last working day is 30-

May-2025

Joining Date : Availbale Right Away ( Subject

to receipt of the offer or appointment

letter from the new company)

Career Skills

Leadership skills, Self Motivated and able to work with minimal supervision, good team work skills

Analytical and Problem Solving Skills & Strong

communication skills.

Excellent interpersonal skills, Time management

& Organizational skills.

Ability to manage a number of tasks concurrently

Ability to work confidentially and to treat issues with sensitivity

Ability to work flexibly, on own initiative and as part of a team

Ability to work extra hours when needed specially

during crunch situations.

Ability to communicate effectively across a multi- national and multi-cultural environment.

Ability to work to a high level of accuracy

Excellent organizational skills, with the ability to priorities work

A willingness to undertake training as required

Flexible working hours subject to the demands of

the business.

High attention to detail, clear verbal and written knowledge.

Ability to work well under pressure and

independently in a fast-paced environment

Familiarity with project management/Consultant

Proficient typing and editing skills

Data organization skills

Attention to detail

Maintain Project Documentation as per QCS

2010, Section1, and part 8, page 10-Quality

Assurance…

100% Workaholic & No absenteeism on work.

Sunil cv for Senior DC cum Admin.Sec 17-April -2025 Page 4 of 4 Site Document Controller cum Secretary -Sept 2005-May 2008 Group 5 Construction (UK)Ltd - Dubai Civil Aviation Dept. (Dubai International Airport Authority)- Cargo Mega Terminal, Car Park & Connecting Bridge 1) Affix receiving stamps on all correspondence, transmittal sheets, recording the date and time of receipt as well as signature. A copy of the received correspondence & transmittal sheets should be returned to the originator(Consultant, Sub Contractor & or supplier) 2) To affix the distribution stamp on transmittal sheets and forward it to the Project Manager for action. Also, mark the distribution stamp for distribution to all concerned members of the project management team.

3) To maintain all original non-administrative technical documents in a clean, dry and legible condition and in sequential order in properly labeled files by creating files and labels that include project title, contact number, company contract reference number, file number, document title, document number(if any) and number of volumes. 4) To arrange drawings, manuals and correspondence for proper submission to the client/Consultant.

5) To control all non- administrative documents such as Issued for Construction (IFC) drawings, specifications, instructions and procedures received from clients, sub contractors, suppliers as well as documents originated by the company. 6) Provide hard copies of test sheets/ test protocols being signed and completed for proper distribution to the client.

7) Electronic-transmission of document, in accordance to the project distribution system under the guidance of seniors- Technical Manager/ Project Manager. 8) Arrange availability of as-built-drawings and red marked drawings for submission. 9) Assure at project close out that all documents from site are returned to Head Office & Client, Consultant, according to procedures.

10) Prepare occasional reports as may be required. 11) Site Staff & Visitors & Vehicle Gate Pass request send to UDC(Client) safety Dept and follow-ups.

12) Office & building access cards / fingerprint

13) Office maintenance – liaising with Landlord office, contractors and maintaining a log 14) Monthly update of local phone directory & Mobile SIM Card issue proper Staffs.(As per Offer letter)

15) Office Services induction and onboarding/exits 16) Courier & internal mail handling & distribution 17) Car parking card distribution management

18) Assisting in stock taking, ordering and receiving of office & pantry supplies 19) Coordinates office meetings (conference room set up and bookings) 20) Hotel contract management

21) First Aid training certification (enrollment)

22) Managing supplier’s services schedule daily, weekly or monthly 23) Managing Local courier from and to DCA or client offices 24) Managing storage or disposal of confidential information 25) Collaborating with IT team to support on the ground whenever needed Site Administartor/ Timekeeper/Storekeeper/Secretary - Nov 1994-Jan 2005 UTCC Wade Adams Contracting WLL-Dubai.- Adudhabi &AlAin (Municipality, PWA), Dubai

(Municipality, RTA, DEWA,Etisalat,EMMAR,NAKHEEL) - Highway Road, Bridges, Infrastructure, DEWA, Etisalat, Sewerage Treatment Plant (STP), & other works

• Daily morning routine check to Site/Project all area and note (Labour, Vehicles, Heavy & Light) types of equipment) point out make report and submit to Project Manager /Site Agent & Plant Breakdown report Tru Fax &telephone Main Workshop.

• Receiving Daily timesheets from Ganger, Foreman, General Foreman, Site Engineers

• Posting of Daily Time Sheet in e track after PM/Site Agent Approval & signature.

• Coordination with Project/Site Engineer’s, Foreman, General Foreman, Ganger/Chargehand

• Review booking of Main Hours against site Cost code. Postpaid/unpaid leave e track

• File Medical certificates in e-track (original forward to HR)

• Termination of the employee in e- track

• Correction of Cost codes (check-up with Site QS & Senior QS) References -Current/Previous

Business & Im Dept-Qater Energy LNG

1) Mr.Traak Ben Salah – QatarEnergy LNG,

Information Management Division Manager ( Line

Manager) – ******@**************.**

L # +974-********, Mobile # +974-********

2) Mr.Bharat Umarani – QatarEnergy LNG -IM Lead

(Reporting Supervisor)-

********@**************.** L #

+974-********, Mobile # +974-********

3) Mr.Methaji Prasanna – QatarEnergy LNG -Main

Lead Document Controller (Reporting Supervisor)-

**********@**************.** L #

+974-********, Mobile # +974-********

Site/Project-QE LNG

4) Mr.Allan William Paterson – QatarEnergy LNG,

QAQC Manager ( Previous Line Manager) –

*********@**************.** L #

+974-********, Mobile # +974-********

5) Mr.David Mansour – QatarEnergy LNG, Head of

Construction Manager (Project Base Manager) –

********@**************.** L #

+974-********, Mobile # +974-********

Previous Company

6) MrDjuniarto S. Bhakt – QA/QC MANAGER-

AlJaber Engineering W.L.L- Oil & Gas Department-

*******@***.**, Mobile: +974-********

7) Mr.Razaullah Khan PMP – Resident Engineer

(Roads) Parsons Qatar –(previous Reporting

Manager – +974-********

*********.****@*******.***

/*********@*****.***

8) Mr. Sajeev Mithran-Information Management /

Document Control Specialist Al Kashkha

Contracting & Trading-

*************@*****.***; Mobile:

+974-******** /70401181

Current Company & Consultant

9) Mr. Massad EL Helou – Project Manager- Al Jaber Engineering W.L.L- P392-

********@***.**, Mobile: +974-********

10) MrDjuniarto S. Bhakt – QA/QC MANAGER-

Al Jaber Engineering W.L.L- P392-

*******@***.**, Mobile: +974-********

11) Hossam Khalil – RESIDENT ENGINEER- CEG

*******************.******@***-*****.***,

Mobile: +974-********

12) Jayanth Suman –Resident Engineer(Roads/Infra)- CEG International

*******.*********@***-*****.***,

Mobile: +974-********

Certificate of Completion

This is to certify that

Sunil Kumar (Dorsch Gruppe)

completed the

Getting Started Training

which provides knowledge in the use of Aconex.

Signed: Date: 31/01/2015 - 09:06

Contact this candidate