ARPA Grant Program Invoice Specialist
Resume:
Heather R Gaglia
Thornton, CO 80241
***********@*******.***
Skills
• Extensive full cycle accounting experience in Cost Accounting / Project Accounting / Staff Accounting, Journal Entries, General Ledger, A/P & A/R
• Strong organizational skills
• Skilled with Microsoft Office particularly Excel and Word
• Vast experience in ERP systems including Sage 300, SAP, Maxwell, Excaliber, Solomon, Ceridian, Great Plains, MAS90, MAS200, Dynamic
• Proficient with QuickBooks
• Extremely detailed
Professional Experience
State of Colorado April 2024 - Current
Contract ARPA Grant Program Invoice Specialist
• Reconciliation of fiscal invoices, identifying errors in costs, missing receipts documentation
• Communication with grantees to reconcile errors/needed documentation
• Organization and filing of invoices and supporting documentation in specified manner
• Scheduling of collaborative meetings between various BHA units and grantees
• Attending scheduled meetings and notetaking of relevant action items
• Development of organizational methods to collect data and complete required reporting
• Categorical spend down monitoring
• Time and Effort Documentation Review
• Capital Costs Documentation
• Review Matching funds monitoring
• Payroll Documentation Review
B&B Blending
G/L Accountant-temporary accounting contract August 2023 – Feb 2024
• Handled all cash financial postings for 3 different companies
• Processed all G/L entries for all 3 companies to match intercompany balances
• Handled over 50-month end tasks and reconciliations
• Reviewed P&L throughout the month to ensure all entries were accounted for properly
• Highly skilled General Ledger Accountant with extensive experience in maintaining accurate financial records and ensuring compliance with accounting standards.
• Proficient in performing month-end close activities, reconciling accounts, and preparing financial statements.
• Adept at analyzing financial data to identify discrepancies and implementing corrective actions.
• Demonstrated ability to collaborate cross-functionally to streamline processes and improve efficiency.
• Strong attention to detail and commitment to delivering accurate and timely financial reporting. Proven track record of effectively managing multiple tasks and meeting deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills with a dedication to fostering positive working relationships within the organization.
GoHomePort April 2023- June 2023
Sr. Staff Accountant - temporary accounting contract
• Handled all day-to-day financial postings for 6 different storage facilities
• Month-end, Journal Entries Adjustments, Bank Reconciliations, credit card reconciliations
• Processed all accruals, all GL adjustments and profit and loss variances
• Managed 6 entities, equity shared assets, moving money, reimbursing different entities for shared resources across multiple entities.
• Handle leasing assets across multiple entities, calculated hours and allocated salary for shared labor assets, categorized assets costs in QB
• Financial Reporting out of QB’s property level and enterprise level, reports forecast to actuals variance reporting current and forward look forecasting as well
• Handled all A/P and A/R
Heather’s Front Porch – Business Owner June 2022 – January 2023 Antique & Gift Boutique
Company of Animals July 2021 – June 2022
Accountant
• Processed all daily payments for two separate divisions of international entities
• Handled all employee reimbursements and credit card reconciliations
• Processed all international wire conversions and payments
• Worked closely with purchasing to certify invoices against purchase orders
• Reconciled all bank accounts monthly
• All financial reporting directly to the controller
• Managed all A/R to keep under 30-60 days
• Handled all customer inquiries and resolutions
Altitude Site Services November 2020 – June 2021
Staff Accountant / Division Manager
• Implemented QuickBooks to handle the waste division for 170 commercial dumpsters
• Managed five employees and routed their daily schedules
• Collected on numerous past due accounts with success
• Took over two other divisions with my accounting system in place
• Reported all financial growth directly to the owners and controller
• Created a program to keep A/R under 30-60 days
Green Man Cannabis March 2020 – November 2020
Accountant
• Handled all A/R & A/P functions for both retail locations and corporate office
• Maintained all books for subsidiary company and prepared month end financials accordingly for back invoicing
• Prepared all month end reporting and financials for both retail and corporate locations
• Handled all Petty cash requests and tied out to all Blue Line Financial transactions
• Prepared monthly bank validations and reporting
• Assisted with Payroll when needed.
• Organized and scheduled all inspections, license renewals and legal documentation for all locations
• Handled all day-to-day operations issues and resolved in a timely manner
• Have active M.E.D badge
Frontier Fire Protection September 2019 –March 2020 Accounts Receivable Specialist
• Reviewed all construction contracts and change orders and ensured accurate and complete data entry into accounting system.
• Captured and recorded key requirements, restrictions, deadlines, etc. for each contract to ensure complete accounting compliance.
• Participated in and facilitated effective monthly WIP review meetings with Superintendents including timely post meeting follow up.
• Worked effectively with Superintendents to obtain complete information for billing each job accurately.
• Execute an accurate and timely monthly billing cycle for all active contracts/change orders.
• Ensure timely completion and delivery of all lien waiver requirements
• Prepare and maintain an effective e-filing system for all construction contracts and change orders.
• Find and contact customers to ask about their overdue payments.
• Make daily collection calls/emails.
• Resolve billing and customer credit issues.
• Posts customer payments by recording cash, checks, and credit card transactions.
• Ensure an accurate, complete, and up to date construction customer database.
• Ensures confidentiality of proprietary information Oakwood Homes (Contract) September 2018-January 2019 Staff Accountant
• All cash applications
• All month end reconciliations on multiple GL accounts
• Home closure documentations for Denver and Colorado Springs
• Project schedules closings between states
• All cost accounting and reconciliation to tie out
• All general GL tie outs and revenue for accuracy Benjamin West September 2014 –
September 2018
Project Accountant
• Supervisor of the Dallas/Chicago/Hawaii accounting team’s three to five members
• Management of over hundred, multi-million-dollar projects
• Creation and updating of monthly cash flows and funding requests
• Management of prompt vendor payments
• Vendor account reconciliation
• Month end reporting
• Bank Reconciliation
• Final project closing, reporting, and reconciliation
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