Document Controller

SUBHASH BOSE.B

Abu Dhabi, UAE

Mob.:050-******* (UAE)

E-mail: ************@*****.***

Objective

A top Professional with a career track of more than 19 years of UAE experience in Oil and Gas Industries (EPC, PMC) at the Senior Management level seeking a more challenging career to contribute and to further develop my extensive experience, knowledge in the capacity of Sr. Document Controller / Project Assistant / Project Coordinator

Educational Background

Diploma in Computer Programming (Completed date: June 1987)

BA- Economics (Course Completed date: March 1984)

Business English (British Council -Abu Dhabi) Completed date: March 2016

Skills

Office Automation : MS Office, CRM (Customer Relationship Management)

Others : Utility software of various companies:

EDMS, PAGE, SPF, (Smart Plant Foundation), SharePoint, Lotus Notes, ACONEX, xCMM, FTP & I Share

Work Experience

Sr. Document Controller / Project Assistant / Project Coordinator

Employment History

ADNOC GROUP (PMC) – Abu Dhabi

Position: Sr. Document Controller

Period: Jan 2024 to Till 27-Dec-2024

Project Handled

Ta’ziz Park Integrated

M/s. Saipem S.p.A - Abu Dhabi

Position: Sr. Document Controller / Project Administrator

Period: August 2016 to December 2023

Project Handled

Shah Gas expansion project ADNOC (OSGE)

Offshore Platform Yard Construction Project RAK-Saudi Aramco

Serbia Project -Design and construction of about 150 kilometers of gas pipeline and the engineering of the relevant compressor station.

M/s. Wood Group, Abu Dhabi

Position: Sr. Document Controller

Period: Sept 2013 to July 2016

Project Handled

TAKREER (ADNOC GROUP)- Inter Refineries Pipelines-III (IRP-III) Project (FEED)

TAKREER (ADNOC GROUP)- 10” NGL pipeline replacement - Detailed Engineering works related to existing above-ground gas pipeline

M/s. ADNOC Group (Wood Group-PMC) - Abu Dhabi

Position: Document Controller / Project Secretary

Period: Sept 2010 to August 2013

Project Handled

Upper Zakum Subsea Pipeline Project- ZADCO

Oily Water Treatment and Disposal- Upper Zakum

Potable Water and Sewage Treatment Plant at Zirku Island

Halon Replacement for Upper Zakum

Power Upgrade at Zirku Island

7th Crude Oil Storage Tank- Zirku-ZADCO

M/s. Technip International - Abu Dhabi

Position: Document Controller

Period: September 2005 to August 2010

Project Handled

YEMEN LNG Project Phase II – New Plant Installation

UMMLULU Full Field Development Project -(ADMA - OPCO)

QATAR Petroleum Project FEED Contract –Upgrade gas facilities at Dukhan

Kharir Power Plant Expansion - Yemen

Responsibilities

Capability to accurately updating information in electronic document management system/Client system.

Control & maintain the system for issuance recording/filing, tracking, and retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings, and related documents.

Letters to/from Company and updating registers accordingly

Distribute incoming letters from all SUBCONTRACTORS to the concerned Department through mail and xCMM

LOA Requests - process all required forms with valid supporting documents, transmit in Aconex, followed by email and updating registers accordingly

Engineering: RFI / DCA - transmit in Aconex, and then upload and issue in Page

Controlling all records and sub-contractors’ documents

Arrange to distribute NCR received from COMPANY to concerned department through email

Construction, HSE, Quality Report - transmit in Aconex, and then upload and issue in Page

Project Control Management Monthly Report - transmit in Aconex, and then upload and issue in Page

Handled incoming correspondence and technical information, distributing as directed.

Produced document progress reports for senior managers.

Collaborate with project staff and management, plan and coordinate meetings and record Minutes of Meetings.

Checking of administrating correctness of documents (Template, Document, and page numbering issue identification, document number and classification, short signatures for the originator checkers and approval etc.).

Controlling all records and sub-contractor’s documents

Maintain a Master Document Register of the latest version of drawings on projects and ensure that all recipients are transmitted the drawings they require as soon as new revisions of the drawings are received.

Capable of processing both design and supplier documents in accordance with project procedures/matrices

Perform prescribed quality checks on all documents prior to processing

Circulation of documents for review, information, and approval by formal transmittals on e-mail templates

Ensure all project deliverables are stored in the EDMS at every revision and in all relevant formats

Capable of preparing and issuing project status/progress reports as requested

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Ensure documents strictly adhere the approved project quality procedure

Preparation for Audit Trials, Internal Audits, External Audits, and ISO Audit

Makes sure that controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable

Maintain updated records of all approved documents and drawings and their distribution clearly

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Preparation of the Final Dossier Package to the End User

Recommend/Implement proper procedures for routine work and system enhancement for the control of technical records (registration, storage, and retrieval of drawings and vendor data).

Maintain HSE-related activity records.

Uploading Engineering documents in PDB Database.

Uploading Client comments in PDB Database.

Checking the numbering system and attachments to the documents are done.

Receiving all incoming documents and updating records in the system

Monitoring the distribution of documents/drawings as per the approved Project distribution matrix

Maintain an efficient filing system for easy reference of catalogs, technical data, and other office routine files.

Scanning different types of documents and storing them in the Electronic Database Management System (EDMS).

Arrange to issue the monthly report to the Client

Responsible for all documents archiving processes.

Training

Fire Warden, Basic First Aid & Customer Relationship Management Course (CRM)

Personal Details

Marital Status : Married.

Nationality : Indian

Passport No : P 1602532

Languages English, Arabic (Basic) Hindi, Tamil and, Malayalam

References

Mr. CRISTIAN ARLOTTI

PROJECT DIRECTOR

SAIPEM

MOB: 003*-***-*** 6266

Email: Cristian. *******@******.***

Mr. Duncan Carins

Project Director

QATAR PETROLEUM

Mob: 0044 790*-****** (UK)

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