Administrative Assistant A Part-Time

Arlene M. Stephens

Youngsville, NC *****

e-mail: ***********@*****.***

Objective

Seeking a part-time position utilizing my proven bookkeeping, word processing, graphic design, and creative abilities; organization and implementation skills.

Software

Proficiency

· Microsoft Office

Word

PowerPoint

Excel

Outlook

Quickbooks

Qualifications

Over 30 years diverse Secretarial/Business/ Purchasing/Bookkeeping experience

Ability to pick up software programs and meet new challenges with enthusiasm

Ability to effectively develop, compile and maintain reports

Internet researcher

Creative and graphic ability

Professional

Experience

Retired 7/09 to Present

Shire Development, Inc., Wayne, PA

Senior Administrative Assistant

Supported VP Scientific Publications and Global Medical Communications Directors 5/07 – 7/09

Assist with travel planning, meeting setup and coordination. Work on projects, PowerPoint slide decks and Scientific Publications newsletter. Prepare expense reports for those I support. Research information pertaining to conventions, abstracts deadlines and publications.

Supported 3 Vice Presidents in Global Medical Affairs (GMA) 1/06 – 5/07

Assisted with detailed travel planning, meeting setup and coordination.

Assisted in creation of Purchase Orders.

Researched information pertaining to conventions, abstracts deadlines and publications.

Reconciled bank statements and input expense report information in electronic system.

Created / designed / distributed Scientific Publications newsletter for company wide

Created / setup / designed / maintained Scientific Publications website on Sharepoint.

R&D Project Management 4/05 – 1/06

Supported VP of Project Management and four Directors.

Centocor, Inc., Horsham, PA 9/01 – 4/05

Administrative Assistant III – Strategic Customer Relations Group

Provide all administrative support to two senior directors, four directors and two managers in newly developed Strategic Customer Relations Group (SCRG).

ARLENE M. STEPHENS Page 2

Centocor, Inc., Horsham, PA

Coordinating schedules for on site meetings, as well as offsite meetings with vendors, other J&J entities and field employees. Arrange for catering, audio/visual needs and anything necessary for meeting to run smoothly.

Schedule teleconferences and travel arrangements. Order office supplies.

Manage and balance Corporate Meeting Card used for all outside departmental meetings, seminar, classes, etc.

Create electronic requisitions (Ariba) to generate Purchase Orders for various products, services and consultants. Reconcile invoices, proposals and estimates with goods received and process for payment. Maintain Purchase Order Log; tracking invoices and monies remaining on purchase orders.

Enter expense report information into new eXRS System and follow through to submission for several Directors.

Kelly Services, Wayne, PA 3/00 – 9/01

Astra Zeneca, Wayne, PA 3/00 – 5/01

Training Specialist/Graphic Design - Regulatory Knowledge Management

Researched and developed workbooks for New Drug Application (NDA) Course modules by searching the internet and Food & Drug Administration sights for the information necessary to populate the areas identified by the Course slides.

Created, formatted and graphically designed presentation slides for ten modules of NDA Course.

Researched, developed, formatted and graphically designed workbook for Investigational New Drug (IND) Course.

Various Positions 2000 - Prior

Legal Aid of Chester County, Inc., West Chester, PA 5/98 - 3/00

Legal Secretary/Graphic Design

Contract Positions 10/96 – 5/98

Administrative Assistant

MedXec USA and TempXec USA, Deerfield Beach, FL 7/95 - 9/96

Executive Assistant (Executive Placement Service)

MRA Staffing Systems, Ft. Lauderdale, FL (Placement Service Nurses/Therapists) 1988 – 1993

(currently known as Cross Country Staffing, Boca Raton, FL)

Execuitve Assistant to two Vice Presidents, Managers and Supervisors

2003 Courses: Enhancing Communications

1991Seminar - Newsletter Writing and Layout

1979 - 1980 Art Institute of Ft. Lauderdale - Advertising Design

1972 Broward Community College, Ft. Lauderdale, FL - Business Procedures

1973

References available upon request

Contact this candidate